Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: David Bridgewater
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - October 28, 2008 - 5:30pm

Present:
Thom Rosenberg, Mayor
Council:
  • David Anderson, Council President
  • John Johnson
  • John Mastio
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer
David Bridgewater
Treasurer
Norman Farha

Absent

Britt Brown, Councilman; Jennifer Wagle, Council

Guests

Mike Madden, #4 Peach Tree; Chris Owen, #20 Peach Tree; Al Joseph, #22 Willowbrook; Randy Phillips, Architect; Larry Reynolds, Architect; Tony Ferraro, Builder (#6 Hampton); Morrie Sheets, representing the owner of #6 Hampton

Minutes

Anderson moved to approve the minutes of the September 23, 2008 meeting; Johnson seconded; passed unanimously.

Claims

Mastio moved to approve the Claims as of October 28, 2008; Anderson seconded; passed unanimously. Claims for October totaled $59,971.03.

Treasurer's Report

Farha reported that revenues for September totaled $84,480 and expenditures totaled $114,899 resulting in a loss for the month of $30,419 but gain year to date of $211,519. Unencumbered cash and investments totaled $912,505 for 2008 as compared to $820,792 for 2007.

Citizen's Request

  1. Randy Phillips, Spangenberg/Phillips Architecture, asked the council to consider granting the needed variance requests at #6 Hampton. Phillips handed out photos of the property to council members and apologized to the council for not handling this issue earlier. Larry Reynolds, Eastborough Building Supervisor, listed 3 variances council will need to approve before the building permit can be approved: (1) Variance for height of the masonry walls above 8’. (2) Variance for walls above 12’ high along with a request for structural drawings from a license structural engineer, (structural requirements for the 10’ walls were submitted). (3) Variance for the fireplace being built within the 15’ side yard setback. Accessory buildings are allowed to be within 10’ of the side yard setback. The drawings for the footing design that was built should be submitted from the structural engineer indicating the location footing to the property line. Phillips reported that he received and submitted written approval of the project by 4 property owners. Phillips also reported that they are consulting with the Colemans,at #8 Hampton, on the design of the fireplace. The wall along the Manning property (7 Park) was moved back to protect their trees. Johnson asked that it be noted that this is a unique situation addressing a variance request after the fact and by its passage not set a precedent. Anderson moved to approve the request as stated by Reynolds above and with the Coleman’s approval of the fireplace design; Johnson seconded; passed unanimously.
  2. Al Joseph, #22 Willowbrook, asked the Council the status of ownership of the park and ownership along the wall. He was told that the City of Wichita has taken no action to redraft the boundaries. Eastborough has agreed to own the wall and park area north of the wall and Wichita has agreed to maintain the area south of the wall. As a property owner along the park, Joseph said he was interested in how much his property will be increased when the boundary lines are redrafted. Eastborough has been communicating with Chris Carrier from the City of Wichita.

Insurance; Budget and Accounting; Memorial Gifts Committee Liaison; Newsletter-Website Commissioner’s Report-John Mastio

  1. Mastio reported that he had reviewed the 2009 insurance renewal package and asked if there were questions. A question came up about whether or not Council members were covered under a liability policy. Mastio stated that he would follow-up on the question, but asked Council to approve the 2009 renewal package contingent on the liability coverage; Johnson seconded; passed unanimously
  2. Mastio asked Kratzer to contact Principal Financial for an update of the 401K Plan Document.
  3. Mastio reported that he would like for Council to consider purchasing a short term and long term disability policy for the police officers.
  4. Mastio reported that the renewal information has not come in yet for the health insurance policy.

City Clerk's Report

  1. Kratzer asked the council if they wanted to change the regular meeting dates in November or December. The November date is the 25th and December the 23rd . Council elected to meet on the regular date in November, but Johnson moved to change the date in December to the 16th; Anderson seconded; passed unanimously. Members signed the Change of Meeting Date Request form.
  2. Kratzer expressed her appreciation to the Council for the flowers sent upon the passing of her mother-in-law.
  3. Brada reminded Council that annual salary reviews will be discussed in November.

City Attorney's Report

  1. Bogle handed out copies of a draft amendment to ordinance number 326 for Council review. Rosenberg suggested appointing a committee to review and make changes to the draft and submit to the Council at the November meeting. Committee appointees include: Jennifer Wagle, John Mastio, and Larry Reynolds. Rosenberg agreed to serve as chairman.
  2. Bogle submitted for approval Ordinance No.G-08-05 authorizing the execution of a loan agreement between the City of Eastborough, Ks and the State of Kansas through the Kansas Department of Transportation. Anderson moved to approve Ord. No.G-08-05; Mastio seconded; passed unanimously. The ordinance was signed and sent for publication.

MAYOR'S REPORT

Rosenberg reported that Eastborough had received the summary report from ISO listing the City’s Public Protection Classification number at 1. This classification should benefit residents when applying for fire protection insurance. This will be included in the next newletter.

Police Chief's Report

  1. Chief asked if there were any questions concerning his monthly report.
  2. Chief reported that the period of paid leave for the officer on leave will end on November 7th. His hearing is scheduled for November 25th.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER’S REPORT- Britt Brown

No report.

City Hall Maintenance; Beautification Committee Liaison; Community Affairs Committee Laison And Municipal Court Liaison Commissioner's Report-Jennifer Wagle

No report.

Utilities; Street Maintenance; Fire Protection Commissioner's Report-John Johnson

  1. Johnson asked Council to approve the Loan Agreement between Eastborough and KDOT in the amount of $231,640; Anderson seconded; passed unanimously. Hampton north of Huntington has been eliminated from the original bid due to the high number of construction vehicles on the street.
  2. Johnson reported that he would be meeting with Mike Rodee, Ferguson Paving, to discuss an alternate proposal for the west side streets.

Parks And Street Signs Commissioner's Report-David Anderson

Anderson reported:

  1. A bid was received from Brothers Julian Sculpture to reattach the bronze flag and stick to the sculpture at the pond at a cost of $500. Anderson moved to approve the bid; Mastio seconded; passed unanimously.
  2. A graduate student at WSU will be asked to give a bid to polish the bronze sculptures in the park.
  3. A-1 Tree Service will begin their annual tree trimming throughout the parks and common areas. Total costs are not to exceed $10,000.

Meeting adjourned 7:30 PM (NEXT MEETING SCHEDULED FOR November 25, 2008)