Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: David Bridgewater
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - April 28, 2009 - 5:30pm

Present:
Thom Rosenberg, Mayor
Council:
  • David Anderson, Council President
  • Britt Brown
  • John Johnson
  • John Mastio
  • Jennifer Wagle
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Interim Police Chief/Compliance Officer
Matthew Cox
City Attorney
Jerry Bogle

ABSENT

None

GUESTS:

Jeff Houlik, Representing the residents at #66 Norfolk

OATH OF OFFICE

Brada administered the Oath of Office to the following elected officials: Thom Rosenberg; Mayor, John Johnson, Councilman; and David Anderson, Councilman.

MINUTES

Brown moved to approve the minutes of the March 24, 2008 meeting; Mastio seconded; passed unanimously.

CLAIMS

The claims for April will be included in the May agenda packet for approval. Claims for April totaled $114,447.16. This total includes a 2008 encumbrance of $42,801.00.

TREASURER'S REPORT-Norman Farha

No report. The Treasurer's Report for March will be included in the May agenda packet

CITIZEN'S REQUEST

  1. Jeff Houlik addressed the Council concerning a variance request at #66 Norfolk. Houlik asked Council to approve a variance into the west side yard setback of 3'6" for the proposed garage and 13'6" into the front yard set back for the carport. Following discussion Johnson moved to approve the request; Anderson seconded; passed unanimously.
  2. Council reviewed the plans for the proposed accessory building at #30 Park and the variance request. Following discussion, Brown moved to reject the variance request on the basis of insufficient submission; Mastio seconded; passed unanimously. Mr. Kehr may resubmit the request with the proper documentation and signed notification form by the neighbors at #9 High Drive.
  3. The owner of #25 Willowbrook submitted a second variance request because an additional garage was added to the plans. The issue was tabled because no one attended the meeting to answer questions.

INSURANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT-John Mastio

No report

CLERK'S REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. The retirement dinner following the Council meeting for the Chief was cancelled because the Chief's father was admitted to the hospital. A reception for the chief is scheduled for Friday, May 1st between 3:00 and 5:00pm.
  2. Lt. Matthew Cox was appointed to serve as Interim Chief.
  3. The 2 radios, approved by Council for the Chief and Lt., have arrived and are now in service.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle read the opinion handed down by the Court of Appeals of the State of Kansas in the case of The City of Eastborough (Appellee) v. Mohammad M. Shinwari, (Appellant). The court affirmed Mr. Shinwari's conviction.

Bogle was asked about the status of the legal work needing to be completed to set up the south boundary lines. The work is in progress.

MAYOR'S REPORT-Thom Rosenberg

No report

POLICE CHIEF'S REPORT-Matthew Cox

  1. Interim Chief Matt Cox asked if there were any questions concerning his monthly report.
  2. Wagle questioned the expenditures for Car three. Cox replied that the expenses for repairs to car three are mounting due to mileage and age and Council may want to consider including the purchase of a new patrol car in the 2010 budget.
  3. Anderson asked Cox to instruct officers to ask violators to move out of the driveway at #19 Douglas while the officer is filling out the citation.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Jennifer Wagle

Wagle asked the Council to refer to her monthly report which was included in the agenda packet. Two items need Council approval. Michael Cross, current police officer, will assist the committee during the hiring process. Wagle moved to approve paying Cross overtime for his time in assisting the committee. Wagle also moved to approve the appointment of Lt. Matthew Cox to interim Chief and increase his hourly pay from $19.40 to $23.50 during the hiring process. Brown moved to approve both motions; Mastio seconded; passed unanimously.

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that Ferguson Paving submitted a bid of $2,200 to repair the curbing in front of #46 Stratford. Johnson signed the contract and fax to Ferguson. The work will be done in the next few weeks.
  2. Brown mentioned to Johnson that there was a broken curb across the street near the east entrance sign. Could Ferguson repair that curb at the same time. Johnson agreed to follow up.
  3. Johnson reported that he had received a bill from Glenn Case, #72 Stratford, for curb replacement in front of his house. Council agreed to spend up to $1,000 to cover the City's portion of the curb replacement.
  4. Johnson handed out a copy of the permit prepared by Larry Henry to be used in conjunction with Ordinance #G-0901 and asked for comments.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported that a dead tree east of the playground has been removed and a new tree planted by Tree Top.
  2. Anderson reported the area around the playground equipment has been leveled and new mulch added.
  3. Anderson reported the work on the small waterfall pump has been completed and is now working.
  4. Anderson reported that Simpson Construction has agreed to make the necessary repairs to the gazebo.
  5. Anderson reported that the 5 water outlets have been installed in the parks.
  6. Anderson reported that with the hiring of Wade Vickery to maintain the parks and common areas, except for the new park, and Echo Landscape to maintain the flower bed along with Tree Top's maintenance of the new park, is there a need for a Beautification Committee? Following the discussion, Wagle made a motion to disband the Beautification Committee; Brown seconded; Johnson, Brown & Wagle voted in favor while Anderson and Mastio voted against. Motion passed. A letter will be sent to members of the committee inviting them to attend the May Council meeting to be properly recognized.

Council was notified that the bike patrol will begin next week. Officer Brungardt will soon be participating in the patrol.

MEETING ADJOURNED AT 7:00 PM (NEXT MEETING SCHEDULED FOR MAY 26, 2009).