Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - April 27, 2010 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council:
  • Dave Anderson
  • John Johnson
  • Britt Brown
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer:
Danny Bardezbain
Treasurer:
Norman Farha
City Attorney:
Jerry Bogle

ABSENT

Bob Fleeman, Councilmember

GUESTS:

Larry Kleeman, Cooper, Malone Bond Underwriting; Greg Shelton, #3 Park Ave.; Angela Cato, City of Wichita; John D'Angelo, City of Wichita; Bob Hanson, Wichita Sports Commission; Chris Steincamp, #21 Willowbrook; Larry Henry, MKEC; Erin Fulghum, #44 Stratford.

MINUTES

Johnson moved to approve the minutes of the March 23, 2010 meeting; Mastio seconded; passed unanimously.

CLAIMS

Anderson moved to approve the Claims totaling $57,164.85 as of April 27, 2010; Brown seconded; passed unanimously. Claims for April totaled $79,675.21.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for March totaled $56,976 and expenditures totaled $69,339 resulting in a loss for the month of $12,363 and gain year to date of $274,615. Unencumbered cash and investments totaled $1,445,948 for 2010 as compared to $1,121,032 for 2009.

CITIZEN'S REQUEST

  1. Bob Hansen, Wichita Sports Commission, addressed the Council concerning the Prairie Fire Marathon on 10-10-2010. The route of the race includes several streets in Eastborough. Hansen asked Council to approve the use of the streets. Mastio moved to approve Hansen's request; Johnson seconded the motion; passed unanimously. Residents will be notified prior to the event and a proof of insurance for the event will be forwarded to City Hall.
  2. John D'Angelo, City of Wichita, addressed the Council on the upcoming Flight Festival, at McConnell Air Base, organized by the Arts and Cultural Council. The Mayor asked the Council to consider supporting the festival financially. D'Angelo explained that he would be attending council meetings of all cities within Sedgwick county to silicate sponsor donations for the event. Johnson moved to approve a $1500 sponsor donation; Anderson seconded; passed unanimously.
  3. Chris Steincamp, #21 Willowbrook, briefed the Council on the lead-based paint renovation, repair and painting regulations described in K.A.R. 28-72-1 to 28-72-54 and in 40 CFR PART 745 and answered questions. The regulations will soon go into affect, but the City is not responsible for administering the program.
INSURANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT-John Mastio

Mastio reported that he had attended the April SCAC meeting and encouraged other Council members to attend a meeting.

CLERK'S REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. Kratzer reported that the City received a $500 check from Travelers to cover the deductible on the damage claim to the patrol car. The insurance company has recovered 100% of the damage claim.
  2. Kratzer reported that the City has paid out $9,142.49 ($4,400 electrical; $1,841 park bench; $2,576.49 plantings) so far on the damage claim to the park.
  3. Kratzer reported that flyers have been sent to the residents reminding them of the Citywide Clean-Up Weekend on May 7,8,& 9. Dumpsters will be delivered on the 7th and picked up on the 10th.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle reported that he had spoken with Jay Hinkle, City of Wichita, about the south boundary issue, but no news to report.
  2. Bogle reported that a claim of $11,600 has been filed with the driver's insurance company to recover damages to the park.

MAYOR'S REPORT-Thom Rosenberg

No report

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked if there were any questions concerning his monthly report.
  2. Chief reported that he had assigned officers to specific cars in order to monitor maintenance to the vehicles.
  3. Chief reported that new radios will need to be ordered in order to be compatible with the new 911 systems.
  4. Chief reported that he had met with Chris Owen, Hubris Communications, to discuss the internet issue.
  5. Chief reported that he has been gathering information concerning a violation of Ordinance #G-08-06, relating to running a business out of the home. The report was forwarded to the City Attorney.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

  1. Fleeman reported that he would make his recommendation at to Council, at the May meeting, on replacing the heating and air conditioning system at City Hall.

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Larry Kleeman, Cooper, Malone, McClain, Underwriting, reported that after conferring with a bond attorney, he recommends the special assessment method for financing the street improvements to the west side. This method allows for the city at large to pay up to 95% of the improvement and assess 5% to the benefitting property owners.
    Special assessment projects can be initiated by petition (homeowners) or by the city governing body. When initiated by the city, a hearing is held, followed by the adoption of a resolution and publication. The project cannot go forward if, within 20 days after publication of the resolution a written protest signed by both (a) 51% or more of the resident owners of property in the district and (b) owners of record of more than half of the total are of such district, is filed with the city clerk. The 5% assessed to property owners will be done "per lot".
    Kleeman proposed a timeline of the steps that could be taken by the city to initiate a special assessment project (once the estimated project costs are known):
    5/25/2010- Public Hearing on Resolution #10-01 prior to the Regular meeting followed by approval of "Resolution of Advisability" and "Resolution Authorizing the Improvement"
    Johnson recommended approving street improvement option #2 at a cost of $720,000. This option would rebuild the streets and include some drainage ditches. Estimated construction time would be 120 days and access to driveways would be restricted for 1-2 weeks. The estimated street life is 35 years. Johnson also mentioned that construction engineering costs would be approximately $55,000.

    The following motions were made:
    1. Johnson moved to engage Larry Kleeman, Cooper Malone McClain, Inc., to handle and manage the bond financing requirements; Anderson seconded; passed unanimously.
    2. Johnson moved to adopt option #2 (prepared by MKEC) at a cost of $720,000 and an estimated street life of 35years; Brown seconded; passed unanimously.
    3. Johnson moved to finance the street project by Special Assessment Financing; Anderson seconded; passed unanimously.
    4. Johnson moved to engage MKEC to update the cost estimates and prepare the engineering drawings; Brown seconded; passed unanimously
    5. Johnson moved to adopt the financing ratio of 95% (citywide) to 5% (benefiting property owners) by lots; Anderson seconded; passed unanimously.
    A special meeting will be called on May 4, 2010 at 5:30 City Hall to review and sign documents. Residents in the Woodlawn Heights Addition will be notified of the Special Hearing May 25, 2010.
  2. Johnson updated the Council on the Huntington and Douglas Street Project. Larry Henry prepared the application and submitted to WAMPO to be considered to receive federal transportation funds to pay 100% or a portion of the costs. Even though the application was due last fall, a letter was sent, along with the application, to the advisory board for consideration. Johnson and Henry attended the meeting and were advised that that the board would study the proposal. There is still a chance that the proposal will be accepted. Henry agreed to work with the committee.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson asked Council to refer to the handout relating to the Creek Project @ 46 Stratford. Anderson's recommendation is to accept the bid from Utility Contractors in the amount of $165,860.
  2. Anderson also pointed out that addition costs would go toward:
    1. Compensation to the owner of #46 Stratford for removing and reinstalling the fence behind the house.
    2. Compensation to the owner for damages to the trees, bushes and sprinkler system during the work.
    3. Installation of a chain link fence along the creek bed.
    4. Landscape to easement area.
    5. Tree removal along creek bed ($3,000-completed)
    6. Survey creek area ($3,000-completed)
    Anderson stated that he had asked the City Attorney to prepare a temporary easement documents to allow the contractor access to the creek area by going across #44 and #46 Stratford. The documents will be signed by the residents and the City. Anderson asked the Council to approve the contract. Brown moved to approve the Utility Contractor's bid as proposed by Anderson; Anderson seconded; passed unanimously.

MEETING ADJOURNED 7:30pm -- (SPECIAL MEETING SCHEDULED FOR MAY 4, 2010; REGULAR COUNCIL MEETING SCHEDULED FOR MAY 25, 2010).