Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - September 28, 2010 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • Bob Fleeman
  • John Johnson
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer:
Danny Bardezbain
City Attorney:
Jerry Bogle

ABSENT

John Mastio, Council Member

GUESTS:

Dan Drake, #63 Mission; Ryan Underwood, #26 Norfolk

MINUTES

Mayor announced that the minutes are approved as corrected.

CLAIMS

Brown moved to approve the Claims as of September 28, 2010; Fleeman seconded; passed unanimously. Claims for September totaled $181,964.59. $86,497.00 came out of the Capital Improvement Fund for the Creek Erosion Project on Stratford; $14,511.80 came out of the Special Highway Fund for the Westside Street Project.

CITIZEN REQUESTS

  1. Dan Drake, #63 Mission, asked the Council to remove the setbacks between #52 Mission and #18 Lynnwood. He is currently working on the plans to build a home that will include both properties. The entrance to the new structure will face Mission. Anderson moved to approve Drake's request; Brown seconded; passed unanimously.
  2. Ryan Underwood, #26 Norfolk, asked the Council to approve his variance request to build a 6'wrought iron fence along the south property line. Ryan stated that the new fence will be 4' inside the previous wood fence. Following discussion Fleeman moved to approve the request; Brown seconded; passed unanimously.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for August totaled $24,242 and expenditures totaled $140,559 resulting in a loss for the month of $116,316, but gain year to date of $162,988. Unencumbered cash and investments for 2010 total $1,333,372 as compared to $1,236,660 for 2009.

CLERKS' REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. Kratzer handed out copies of an email from Westar detailing their new streetlight monitoring and maintenance program.
  2. Kratzer asked Council to approve Resolution #10-02 authorizing the execution of a certain amendment to an existing loan agreement between the City of Eastborough, Kansas and the State of Kansas, acting by and through the Kansas Department of Transportation. Johnson moved to approve Resolution #10-02; Brown seconded; Johnson, Brown, Anderson & Fleeman voted in favor and Mastio was not in attendance.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-John Mastio

No report

MAYOR'S REPORT-Thom Rosenberg

No report

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle handed out copies of a draft Sign Ordinance and asked Council to review and be prepared to discuss at the October meeting.
  2. Bogle asked Council if there were any questions concerning the 2 draft Tree Management Ordinances. The first five sections of both ordinances are the same. Following discussion, Brown moved to approve the shorter of the 2 ordinances (Ordinance #10-05); Johnson seconded; passed unanimously.
  3. Bogle responded to questions concerning the Court Cost ordinance approved August 24, 2010. Bogle stated that council at the time had directed him to draft a fine schedule similar to that used by the City of Wichita. Following discussion, approved Ordinance #10-04 will be sent to The Wichita Eagle for publication.
  4. Bogle handed out copies of a letter he sent to the residents of #42 Stratford concerning their 8' fence and shed roof for the accessory building.

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked if there were any questions concerning his monthly report.
  2. Chief reported on his findings concerning the purchase or lease of three mobile radios. The lease program is through the Kansas Department of Transportation. The estimated cost per radio is $3,102.78 with an additional $250 charge per radio for administrative fees. Total cost for three radios will be $10,058.34. The Lease Agreement is for 12 years at 4.17%. The cost for purchasing the radios direct from Motorola is $9,442.74 with the stipulation that the radios be ordered by September 29, 2010 under State of Kansas Contract #28440. Brown moved to approve the purchase of the three radios from Motorola; Fleeman seconded; approved unanimously.
  3. Chief reported the RACE FOR THE CURE went well. The majority of the complaints centered on residents having difficulty getting out of the city. Chief reported that on October 10, 2010 the Prairie Fire Marathon would be coming through Eastborough around the 6 mile mark. There should be little disruption to the residents.
  4. Chief asked the Council why Eastborough did not have a DUI Ordinance? Following discussion Council asked the Chief to gather information on a DUI Ordinance and report back to the Council.
  5. Chief reported that his officers have been monitoring the activities on Stratford and reported little activity over the past three weeks.
  6. Chief introduced Officer Kevin Lackey and read a brief summary of the events leading up to his recommendation to award Lackey with the Badge of Merit. The Chief went on to say that his acts tangibly and conspicuously furthered the cause of law enforcement in the City of Eastborough by his outstanding initiative and tenacity he brought both of these cases to a successful resolution. Officer Lackey was presented the Badge of Merit.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported that the residents at #44 and #46 Stratford will each receive $2,000 to landscape their property following the Erosion Project.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

No Report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that the plans for the reconstruction of the west side streets will be ready for discussion and approval at the October meeting. Johnson recommended a Special Meeting be called on October 12th to present the plans to the west side residents. The meeting will be held at 5:30pm at City Hall. Johnson told the Council that if the contract is approved in October; it would be let out for bids in November. The contractor will be responsible for disconnecting sprinkler systems near the street during construction. The project will include grading up to 10' onto the property which may result in the loss of some trees. Following construction repair and replacement of sprinklers will be done along with seeding and mulching. All mailboxes will be removed during the project and temporary boxes erected. Kansas Gas Service and the phone company will be replacing some of their lines.
  2. Fleeman circulated pictures of stone and brick mailboxes and will provide cost estimates at the next meeting.

MEETING ADJOURNED 7:30pm --(NEXT REGULAR MEETING - OCTOBER 26, 2010)