Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - October 26, 2010 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • Bob Fleeman
  • John Johnson
  • John Mastio
Treasurer:
Norman Farha
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer:
Danny Bardezbain
City Attorney:
Jerry Bogle

ABSENT

None

GUESTS:

Jeff Martin and Suzanne Coin, Westar Energy; Bill DeVore, 32 Norfolk; Steve & Nola Foulston, 12 Norfolk; Joe & Martha Stevens, 6004 E. Douglas; Kamy Gorges, 1 Hillcrest; Sandy Sparrow, 4 Parkwood Dr.; Steven Penner, 54 Mission Rd.; Susan Vickers, Norfolk; Rick Lynn, 42 Stratford; Linda Boyd, 11 Norfolk; David Crockett, 14 Norfolk; Peggy Johnson, #28 Norfolk; RoxAnn Dicker, 8 Hillcrest; John Mosley, 5 Hillcrest.

MINUTES

Fleeman moved to approve the minutes of the September 28, 2010 meeting; Johnson seconded; passed unanimously.

CLAIMS

Mastio moved to approve the Claims as of October 26, 2010; Brown seconded; passed unanimously. Claims for October totaled $75,464.05.

CITIZEN REQUESTS

  1. Kamy Gorges, 1 Hillcrest, asked the Council to consider closing the west side entrance to Eastborough at Douglas and Hillcrest. If Council should approve the closure, it could be included in the Street Project. Council agreed to look into the issue and asked the Police Chief to contact the Wichita Fire Department.
  2. Suzanne Coin, Business Manager for Westar, introduced Jeff Martin, who explained Westar's new line-clearance program. The new program will include:
    1. Door to Door notification of the areas to be cleared. If no response from homeowner, a brochure will be left;
    2. Affected trees will be marked;
    3. Line-clearance Program will be on a 4 year cycle;
    4. The starting date for Eastborough will be January 2011.
    5. The program also includes a tree replacement program;
    6. Periodically Westar will send someone out to walk the lines and note maintenance issues.
    Discussion followed.
  3. Mayor outlined the guidelines for addressing the Council on the Westside Street Project. Speakers included:
    1. Bill DeVore, 32 Norfolk, who expressed his support for the project which includes curbs and gutters;
    2. Nola Foulston, 12 Hillcrest, reviewed the "Request for Eastborough City Council to defer vote on roadway project & to authorize further study" report submitted to the Council. Included with the report were petitions signed by 64% of the Westside residents. Foulston favors a modified plan that would not include a 10ft intrusion onto residential property.
    3. Joe Stevens, 6004 E Douglas, told the Council that he had consulted John Means, a certified arborist, concerning the likelihood of loosing his Pin Oak trees during the street project. Stevens read the report to Council and submitted a copy for the files. He asked Council to consider hiring an arborist and selecting a less intrusive solution to the street problem.
    4. Kamy Gorges, 1 Hillcrest, spoke of the drainage problems on her property and the need to address this issue with any street project.
    5. Steve Foulston, 12 Hillcrest, complimented Larry Henry, MKEC, for the time he spent visiting with residents and addressing their concerns. Foulston stated that he understands the drainage issues, but is most concerned about the loss of trees and plantings and the affect it will have on the resident's property.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for September totaled $108,872 and expenditures totaled $179,472 resulting in a loss for the month of $70,600, but gain year to date of $92,388. Unencumbered cash and investments for 2010 total $1,262,772 as compared to $1,277,611 for 2009.

CLERKS' REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. Kratzer reported that the Halloween Party invitations have been mailed out. The event will be held on Thursday, October 28th in the park starting at 5:30pm.
  2. Kratzer reported that Wichita Water & Sewer has credited $1,760.31 to Eastborough's account.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-John Mastio

No report

MAYOR'S REPORT-Thom Rosenberg

Mayor complimented Johnson for the time and effort he has put into the street project.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle asked if there were any comments on the proposed sign ordinance. Discussion followed resulting in Council tabling the vote until November.
  2. Bogle reported that he had reviewed the home business regulations for the City of Wichita, Lake Point and Lake Forrest. Most areas approve businesses that are compatible to the neighborhood. Council was asked to consider setting up a permit system. Guidelines would be drafted which would include an enforcement portion. All businesses would need to be registered at City Hall and pay a permit fee. Bogle was asked to follow-up.

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked if there were any questions concerning his monthly report.
  2. Chief reported that applications are being accepted for the vacancy in the police department. The department will advertise the vacancy and the final candidate will be required to take a psychological test. Drug testing was also suggested for applicant as well as random testing for employees.
  3. Chief reported that the Police and Court have completed the audit process with the Highway Patrol. As a result an additional phone line will need to be installed to handle sensitive faxes.
  4. Chief reported that the Police and Court tokens are up for renewal. Renewal cost is $320 and due on December 1.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson handed out copies summarizing the expenditures for the Stratford Drainage Project. Expenditures totaled $182,911.75.
  2. Anderson told the Council that Wade Vickery should be complimented for his work throughout the community. Anderson said that Wade has the City's best interest at heart.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

No Report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

Johnson highlighted the process Council used in developing the Westside Street Project.

MKEC submitted three options for replacing the Westside streets in the spring of 2009. At the April meeting Britt Brown moved to accept Option 3. Discussion followed but no action was taken on the motion.

Following discussion Council approved Option #2.

Council then began exploring financing options. KDOT loans funded 2 street projects on the eastside but financing was not available for this project. Bond financing will be used for this project. Westside residents will be assessed 5% of the total cost while the city at large will pay 95%. In anticipation of this project, Council set up a Capital Improvement Fund 2 years ago to set aside funds for this project. Council hired MKEC to draw up the plans. Johnson reported that when he met with the engineers they expressed their concerns with building ditches along the roadway. The intrusion onto residential property would be extensive. MKEC recommended keeping the streets at 24ft and adding rolled curbs and gutters at an additional cost of $80,000. In the opinion of the engineers adding curbs/gutters and storm sewers would extend the life of the street to 50years. Council elected to approve Option 2A. Option 2A combines portions of Option 1 and Option 2. The street width will remain 24ft, but will include curbs/gutters and storm sewers. Johnson stated that Larry Henry, MKEC, was mindful of the tree issue and was exploring all options. Johnson stated that he wanted to clear up a number of misunderstandings:

  1. Council never approved widening the streets;
  2. Building 24ft streets is not widening the streets;
  3. Council never approved Option #3; Every effort will be made to save the trees when grading along the street;
  4. Option #3 would cost between $380,000 and $565,000.

Johnson reported that he would be meeting with Tim McDonnell, K-State Forestry department, to review the tree issue. Johnson summed up his report by stating:

  1. The final design plan is not complete.
  2. Voting on the plan should be tabled until November.
  3. Council needs more information before approving the closure of Hillcrest on Douglas. If it is to be done, this is the right time.
  4. Council should be responsible when dealing with City funds.
  5. The mailbox issue, during construction, has not resolved.
  6. The construction will be done in sections and will take approximately 3months with Option #3 and 5months with Option #2A.

John Mastio asked if anyone had considered narrowing the streets to 21ft. Larry Henry could not recommend 21ft streets. Bob Fleeman asked if a 22ft street had been considered. Anderson reminded Council that Option #2 would be more intrusive to residents and Option #2A would have lower maintenance costs. Johnson reported that Larry Henry had been meeting with residents from the Westside to address their concerns. As a consultant, his fees have been paid by the City. Residents should now direct their questions to the Street Commissioner. Mastio complimented Johnson for his work on the project and suggested a committee of concerned residents be formed to work with Larry Henry. Council was not in favor of such a committee.

Johnson reported that he had met with Chris Steincamp, #21 Willowbrook; Larry Farrar, #16 Willowbrook; and Greg Byrd, #15 Willowbrook to discuss the property at #19 Willowbrook which was recently purchased by Kory and Lou Parkhurst, #12 Lakeside.

MEETING ADJOURNED 7:20pm --(NEXT REGULAR MEETING - NOVEMBER 23, 2010)