Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - November 23, 2010 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • John Johnson
  • John Mastio
Treasurer:
Norman Farha
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer:
Danny Bardezbain
City Attorney:
Jerry Bogle

ABSENT

Bob Fleeman, Council member

GUESTS:

Ann Townsend, #24 Norfolk Dr; Sandy Sparrow, #4 Parkwood Dr; Bill Hetrick, #7 Hillcrest; John Mosley, #5 Hillcrest; Steve Foulston, #12 Hillcrest; Michael Papadakis and Giao Vu, #1 Highland Rd; Greg Shelton, #3 Park Avenue; Kim Schrage, #9 Hillcrest; Martha and Joe Stevens, #6004 E. Douglas

MINUTES

Brown moved to approve the minutes of the October 26, 2010 meeting; Anderson seconded; passed unanimously.

CLAIMS

Mastio moved to approve the Claims as of November 23, 2010; Johnson seconded; passed unanimously. Claims for November totaled $63,580.02.

CITIZEN REQUESTS

Ann Townsend asked the Council to approve her plans to replace the current 6ft fence along the north property line with an 8ft fence. All plans have been submitted to Larry Reynolds and he approved the project. Brown moved to approve her request; Mastio seconded; passed unanimously.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for October totaled $51,899 and expenditures totaled $72,719 resulting in a loss for the month of $20,820, but gain year to date of $71,568. Unencumbered cash and investments for 2010 total $1,242,015 as compared to $1,260,992 for 2009.

CLERKS' REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. Kratzer reported that the 2009 draft audit report has been reviewed and signed. Copies will soon be available to the Council, Clerk, and Treasurer.
  2. Kratzer reported November 1, 2010 is the renewal date for the city's insurance package. The total cost is $16,995. Willis HRH still needs to forward a copy of the renewal package. Review and approval will be done at the December meeting.
  3. Kratzer reported that Bob Fleeman, City Hall Commissioner, asked her to submit a list of repairs needed at City Hall.
  4. Kratzer asked Council if they wanted to change the December meeting date from the 28th to either the 21st or 14th? Council elected not to change the date.
  5. Kratzer handed out copies of the 2010 Treasurer's Quarterly Report for April 1st thru June 30th and July 1st thru September 30th.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-John Mastio

No report

MAYOR'S REPORT-Thom Rosenberg

Mayor reported that the Chief had received a letter concerning the dying trees on his property. Mayor told the Council that he had arranged with a tree service to remove the trees and was on their list of work to be done. The Chief will answer the resident's letter.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle asked for comments on the changes made to the draft Sign Ordinance and draft Home Business Ordinance. Following discussion Bogle agreed to make changes and email the updates to Council in a few days. Council will approve the ordinances at the December meeting unless further changes are needed.

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked if there were any questions concerning his monthly report.
  2. Chief asked the City Attorney to sign the Order to Dispose of Property from the evidence area.
  3. Chief reported that he has interviewed a candidate for the open position and is prepared to make a job offer following review of the psychological testing and drug screening.
  4. Chief asked the City Attorney to keep him updated on the status of the proposed Sign Ordinance and Home Business Ordinance
  5. Mastio asked the Chief if an Eastborough officer responded to the recent shooting in Wilson Estate. The Chief's response was yes.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported that he is still researching solutions to the over population of ducks and geese at the pond. One idea would be to fence along the edge of the pond to make it more difficult for the fouls to get in and out of the pond.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

No Report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reviewed with the Council a letter he had received from Dave Crockett, #14 Norfolk. Johnson stated that Mr. Crockett favors Option #3 along with some drainage work.
  2. Johnson also reviewed a letter from Jack Mayer, #8 Norfolk, stating his thoughts in relationship to the road improvement project.
  3. Johnson reported on a meeting he had with Larry Henry, MKEC; Tim McDonnell, K-State Forestry Service; Nola Foulston, #12 Hillcrest, Dave Crockett, #14 Norfolk; Mike Rodee, SouthCentral Sealing/Ferguson Paving. The group toured the area to discuss the possible damage to the trees during the street project. McDonnell suggested making approximately 2ft cuts next to the road at three locations, #12 Hillcrest, #6 Hillcrest, and #6004 E. Douglas to evaluate root distribution. The cuts will be made and holes refilled the same day by SouthCentral Sealing/Ferguson Paving.
  4. "McDonnell first reported that he thought 80% of the trees within 10ft. would show either significant damage or die within 10-12 years, but later revised his estimate downward to 50%. The reason for this revision was because of his consultation with other arborists throughout the country that work more closely with street projects. McDonnell commented that the Pin Oaks will be more sensitive to the construction than the Maples. McDonnell also stated that it was of no concern that Option 1 would require a 2 ft. deep excavation as opposed to a 1 ft. excavation as proposed in Option 2. The critical depth as far as the trees are concerned is 1 ft."
  5. Rodee weighed in on the discussion by saying that if the width of the street (24ft) is the same for both options it does not make a difference which option is selected. "The excavation beyond the street width will be the same."
  6. Johnson reported that the closing of Hillcrest at Douglas would be based on public safety issues.
  7. Johnson reported that the Postal Service is working on a temporary plan to address mail delivery during construction.
  8. Brown asked Johnson to clarify Option 2A. Johnson explained that Option 2A is a combination of Options #1 and #2. Option 2A would include curbs/gutters as well as some storm sewers from Option #1 and street width (24ft.) from Option #2.
  9. "Johnson responded to a question as to whether a 21 ft. street could be considered by saying MKEC is of the opinion it would create construction and emergency vehicle problems.
  10. Anderson complimented Johnson for all his efforts in heading up this project. Anderson reminded Council that it was their responsibility to make decisions based on facts, future ramifications and be financially sound.
  11. In summary Johnson told the Council that MKEC will be contacted to complete the plan by the December 28th meeting for final review and vote.
  12. Johnson pointed out to Council that McDonnell recommended deep root feeding to encourage growth to residents in the project area. Johnson also stated that McDonnell plans to monitor the trees during the project period.

Mayor thanked residents for attending the meeting

MEETING ADJOURNED 7:20pm --(NEXT REGULAR MEETING - DECEMBER 28, 2010)