Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Special Meeting
December 20, 2010
5:00 pm

Minutes of Street Workshop Meeting

PRESENT

Johnson handed out a fact sheet setting forth construction variables relating to the west side street construction project. This is information provided by Larry Henry in response to the requests by some of the citizens to only do a mill and overlay application in lieu of street construction. Johnson advised he had met with a group of concerned citizens at Susan Vickers’s house the previous Monday to address their concerns. Upon Johnson’s inquiry, the citizens expressed the consensus they want nothing more than the mill and overlay. Furthermore, the sentiment expressed by the citizens was that they did not want the city to do what it thought was best for the west side but rather what the group of citizens wanted. There was no concern as to concerns for the future.

A mill and overlay, as what is being done on the east side, would cost $242,880. Normally the life expectancy is 12 to 15 years. However, with the condition of the streets on the west side, it is estimated the life expectancy would be 6 to 8 years. Furthermore, there would need to be some base repair. The MKEC estimation of doing base repair for 20% of the street area would cost an additional $158,976. Conservatively this would place the cost of mill and overlay at approximately $400,000. MKEC had previously advised Johnson that the probabilities were that 40% of the base would or should be repaired prior to the mill and overlay. That would jump the cost to over $550,000. Also, with the mill and overlay, deterioration would start within the first year requiring significant maintenance during the projected 6 to 8 year life. Johnson went on to say the city simply could not afford the mill and overlay option from a financial standpoint since it would have to be done every 6 to 8 years.

Johnson gave the opinion the city had two options. Do the project as planned or do nothing and just try to maintain the streets with stop gap repairs. The stop gap repair option would cost approximately $30,000 to $40,000 per year. However, with this option the streets would continue to deteriorate to the point they would be unfit for residential traffic.

Johnson reported on the test trenching that occurred at the Foulston, Cornett and Stevens property. Present at the test trenching were Steve Foulston, John Mosley, John Johnson, Larry Henry, Mike Rodee and Tim McDonnell. Joe and Martha Stevens were present when the trench was dug in their yard. The council had previously been given Tim McDonnell’s report concerning that project. It was discussed that where the trenches were cut, the root distribution was essentially away from the streets. McDonnell’s opinion stated of the three trees evaluated, two pin oaks and one elm, they would probably not be impacted by the construction if properly cared for.

Discussion was had concerning the letter sent to all Eastborough residents by those objecting to the project. It was observed there were several misrepresentations set forth in that letter which should be addressed. It was decided that Johnson would draft a letter for the Mayor’s signature to send to all residents before the next regularly scheduled council meeting.

Johnson reported on his meeting with MKEC concerning the design plans for the closing of Hillcrest at Douglas. The plan as proposed would close Hillcrest just south of the Gorges’ sidewalk to the street. A 6 foot brick flume would be constructed from the center line of the closed street to Douglas to assist with drainage and also provide a walking path.

Johnson further advised that he discussed with MKEC that portion of Norfolk that traveled west from the Schimming and Fleeman houses. Since it is already narrow and expanding to 24 feet will cause considerable damage, it was suggested this portion of the roadway should be 21 feet instead of 24 feet. Even though it will probably mean both lanes of that road will be closed during construction, it was worth the inconvenience to make that one exception. However, using a 21 foot width as a standard for the rest of the streets was felt to be unacceptable.