Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - January 25, 2011 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • John Johnson
  • John Mastio
  • Bob Fleeman
Treasurer:
Norman Farha
City Clerk:
Kay Brada
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer:
Danny Bardezbain
City Attorney:
Jerry Bogle

GUESTS:

RoxAnn Dicker, #8 Hillcrest; JoAnn Frederick, #22 Norfolk; Ann Townsend, #24 Norfolk; John Mosley, #5 Hillcrest; Rick & Katie Lynn, #42 Stratford; Sherene Hutchinson, #4 Hillcrest; Michael Ostroski, #40 Stratford; Richard Cornett, #6 Hillcrest; Sandy Sparrow, #4 Parkwood; Giao (Vu) Papadakas, #1 Highland; Kim Schrage, #9 Hillcrest; Tommy & Cathy Tilma, #61 Stratford; Damon Schimming, #4 Highland; Steve Foulston, #12 Hillcrest; Harry Najim, Attorney; Martin Bauer, Attorney; Larry Henry, MKEC; Chris Steincamp, Walter Titus, Elaine & Thomas Harrington, Clare Gaul and Ken Thompson along with members of Scout Troop 520.

MINUTES

Anderson moved to approve the minutes of the December 28, 2010 meeting; Fleeman seconded; passed unanimously.

Fleeman moved to approve the minutes of the Special Street Meeting of December 20, 2010; Brown seconded; passed unanimously.

CLAIMS

Mastio moved to approve the Claims as of January 25, 2010; Fleeman seconded; passed unanimously. Claims for January totaled $115,339.07.

CITIZEN REQUESTS

Rick Lynn, #42 Stratford, asked the Council to approve his application for a Home Business License as required in Home Business Ordinance (G10-07 approved December 28, 2010). Lynn included with the application a letter to the Council dated January 20, 2011 and colored photos of the property. Lynn stated that equipment and materials are stored mostly in the garage; payrolls are handled through the mail which in turn will reduce traffic in the neighborhood; most business transactions are handled by phone or email. Jerry Bogle recommended including the third paragraph of Lynn's letter to the Council as conditional for approval of the license. Lynn also stated that his large truck will no longer be stored on the property. Mr. Lynn's attorney, Martin Bauer, was in attendance.

Harry Najim, representing the Ostroski's (#40 Stratford) questioned the standards of the Home Business Licensing Ordinance and distributed photos taken in June of Lynn's property. Najim also stated that Mr. Lynn's fence, along the north side of his property, was built in violation of the Fence Ordinance-#1234. Najim asked Council to delay approving the application until Mr. Lynn is in total compliance with the Ordinances.

Johnson told the Council that Mr. Lynn had addressed the major issues of concern on his property: traffic reduced, cleaned up equipment stored outdoors, and agreed to keep his garage door closed. Johnson moved to accept the application and approve a Home Business Permit with the inclusion of the following paragraph from Lynn's letter as a condition for approval: "To better understand our business, we deal primarily in a very specific area, namely multi-family residential (apartments and condos). We do not place ads in the newspaper or phone books, nor do we have yard signs or other public promotional materials (brochures, fliers, etc.). We are not listed as a business in either the white pages or the yellow pages. Customers do not come to us and no company meetings are held at our home. We do not "stage" operations from our home. We do not store flammable materials. This was confirmed during the unannounced visit by the Chief of Police, Daniel Bardezbain." Anderson seconded; passed unanimously.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for December totaled $45,573 and expenditures totaled $88,944 resulting in a loss for the month of $43,371, but gain year to date of $3,597. Unencumbered cash and investments for 2010 total $1,173,982 as compared to $1,170,434 for 2009.

Kratzer reported the following major expenditures in 2010: Stratford Erosion Project (CIP $176,099); MKEC-Professional services (Special Sts/Genl Sts $40,609.87); New patrol car/radios (Police $39,337.70); new heating/air unit (City Hall $10,309.83); new phone system (City Hall $3,389).

CLERKS' REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. Brada announced the names of the 6 candidates running for the 3 vacancies on the Council. Candidates include: Britt Brown, Barbara Kieffer, Chris Owen, Kim Schrage, George Sevick, and Greg Shelton. A primary in Eastborough will not be necessary. The General Election will be held on April 5th. Deadline for filing campaign finance reports for February and March will be January 2012. A candidate may file an Affidavit of Exemption by February 21, 2011 if planning to spend less than $500. Brada suggested to Council they hold a special workshop after the election to help the new members understand their duties and responsibilities.
  2. Kratzer reported a check for $7,523.95 was sent to KDOT to cover TR-0090 and TR0042 loan payments.
  3. Kratzer reported a check for $63,870 was sent to the City of Wichita for fire service. (1st installment)
  4. Kratzer reported a check for $145.00 was sent to Liberty Mutual Surety for the renewal of the Official Position Bond. The Bond covers the following: Court Clerk ($10,000), Judge ($1,000), Treasurer ($1,000) and Asst. City Clerk ($25,000).

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-John Mastio

Mastio recommended renewing the current Preferred Health Systems HMO policy for the Police Department employees. Anderson moved to approve the current plan; Fleeman seconded; passed unanimously.

MAYOR'S REPORT-Thom Rosenberg

No report

CITY ATTORNEY'S REPORT-Jerry Bogle

No report

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked if there were questions concerning his monthly report.
  2. Chief reported that Amanda Wulf completed her schooling and is now an active member of the department.
  3. In answer to a question about how to determine when to replace a patrol car, the Chief stated that when a car reaches 80,000miles it is time to consider trading it in.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

Anderson asked the council to approve the purchase of 3 strobe lights from AWAY WITH GEESE. These will be installed in the pond to disrupt the sleeping habits of the geese. In addition he asked Council to consider installing fencing around the pond to make it more difficult for ducks to get in and out of the pond. The goal is to reduce the duck/geese population which is damaging the area around the pond and affecting the water quality. Following discussion Anderson moved to approve the purchase of the strobe lights; Fleeman seconded; passed unanimously.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

No report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported on a meeting he and Larry Henry attended with Westside residents at the home of Susan Vickers. They were asked to attend to discuss the plans for construction. Residents were told that the finalized plans would be available at City Hall along with a copy in CD format. Ann Townsend asked if it would be possible to provide each resident with a fact sheet detailing what will happen on each property. They also wanted to know what requirements MKEC would impose on the contractor.
  2. Larry Henry reported that MKEC will submit the final plans to Council for approval. Following approval, a pre bid meeting will be held with the contractors. Deadline for bids will be the third week in February in order that Henry can submit his recommendation to Council at the February meeting. Construction will begin April 1. The contractor will be given 120 days to complete the project and will be assessed a $1,000 penalty for each day after the deadline (August 1). The contract will include some of the following:
    1. Provisions addressing some of the concerns of the residents. (Specifically grading limits)
    2. Specific instructions about protecting the trees. Trees for removal will be identified and trees and landscapes 5' back will be protected. The contractor will be given specific instructions as to how to cut tree roots cleanly. Root stimulator will be applied where roots are cut.
    3. Contractor will be asked to use a company with a licensed arborist to trim and remove trees.
    4. Provisions to communicate with the residents will be included in the contract. The contractor will be asked to update residents through a weekly newsletter on what will be done in the near future.
    5. Residents will be notified 3 days in advance when work will begin on the other side of the street.
  3. Johnson reported that the closing off of Hillcrest at Douglas will not be considered at this time. Johnson also reported that MKEC will have a representative on site during construction.

    Johnson moved to accept the plans from MKEC; Brown seconded; Brown, Anderson, Fleeman and Johnson voted yes; Mastio voted no.

EXECUTIVE SESSION

Council went into Executive Session at 7:10pm to discuss annual salary reviews. Council came out of the session at 7:18pm. Brown moved to approve a 3% increase for the Police Chief; Police Captain; Assistant City Clerk and Court Clerk and to authorize the Chief 3% to be allocated at the his discretion for the Police Officers; Mastio seconded; passed unanimously.

Fleeman complimented John Johnson for all the work he has done on the Street Project.

MEETING ADJOURNED --(NEXT REGULAR MEETING - FEBRUARY 22, 2011)