Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - February 22, 2011 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • John Johnson
  • Bob Fleeman
Treasurer:
Norman Farha
Assistant City Clerk:
Barbara Kratzer
Chief of Police/Compliance Officer:
Danny Bardezbain
City Attorney:
Jerry Bogle

ABSENT

John Mastio, Councilman

GUESTS:

Greg Shelton, #3 Park Avenue

MINUTES

Mayor announced the January 25, 2010 minutes approved as amended.

CLAIMS

Anderson moved to approve the Claims as of February 22, 2010; Fleeman seconded; passed unanimously. Claims for February totaled $69,903.29.

CITIZEN REQUESTS

None

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for January totaled $407,306 and expenditures totaled $112,834 resulting in a gain for the month of $294,472. Unencumbered cash and investments for 2011 total $1,466,495 as compared to $1,549,333 for 2010. Johnson moved to approve; Fleeman seconded; passed unanimously.

Anderson made a motion to amend the December 2010 minutes to include the transfer of $109,425.00 from the General Fund to the Special CIP Fund and consider the transfer of additional funds at the recommendation of the accountant following the 2010 audit; Johnson seconded; passed unanimously.

CLERKS' REPORT-Kay Brada/Barbara Kratzer, Asst.

  1. Kratzer announced the change in the method for resident notification. A list of emails was compiled with the help of Hubris Communication. Future notifications will be emailed to those on the list or mailed to those not on the list. This will allow for more timely notifications and reduce the cost of postage.
  2. Kratzer reported that Kay Brada, City Clerk, has submitted her letter of resignation. She and her husband, Don, have moved from Eastborough and now reside in Lawrence. She is to be commended for her service to the community and friendship to all she worked with. Mayor sent a letter of appreciation on behalf of the Council.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-John Mastio

No report

MAYOR'S REPORT-Thom Rosenberg

  1. Mayor circulated a copy of a letter dated January 26th to John Johnson from John Mosley and a copy of a letter the Mayor sent to Mr. Mosley.
  2. Mayor asked the Council to consider replacing "CITIZEN REQUESTS" on the Agenda with a "PUBLIC AGENDA REQUEST" section. Mayor provided copies of the "Instructions for Public Agenda Request Forms" and copies of the "Public Agenda Request Form". Brown moved to approve the Public Agenda Request; Fleeman seconded; passed unanimously.

CITY ATTORNEY'S REPORT-Jerry Bogle

No report

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked if there were questions concerning his monthly report.
  2. Chief introduced the newest addition to the Police Department, Amanda Wulf.
  3. Chief showed the Council the staff coat that he and the Captain will be wearing for special occasions. The department will replace the current head gear with campaign hats.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported the AWAY WITH GEESE lights have been installed and the decoys will soon appear around the pond. Tree Top has also suggested applying a chemical around the pond to discourage the geese from eating the grass.
  2. Anderson asked Council if there were questions concerning the letter he has drafted to the residents.
  3. Anderson reported that he had asked Jerry Bogle to draft an ordinance regarding the hunting, feeding or abusing animals. Copies of the draft were handed out to Council. Following discussion Brown moved to approve the ordinance; Anderson seconded; passed unanimously. The approved ordinance (G 11-01) will be sent to the Wichita Eagle for publication.
  4. Anderson reported that he would be getting bids to clean out the upper pond and install an extension to the water pipe so a water feature can be added.
  5. Anderson reported that he would be reviewing annual bids from Echo Landscaping and Trim All for work in the parks. Anderson asked Council to approve Tree Top Nursery's annual contract for maintenance at the new park (lawn/beds/irrigation/pond); Johnson seconded; passed unanimously.
  6. Anderson announced May 7-9 as the dates for the ANNUAL CLEAN UP WEEKEND. Three dumpsters will be delivered on May 7th and picked up on the 9th. Details will follow.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

No report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that Larry Henry had reviewed and approved the annual proposal submitted by South Central Sealing & Paving to provide street/pothole repairs. Following discussion Johnson moved to approve the Proposal; Fleeman seconded; passed unanimously.
  2. Johnson reported that he had spoken with Larry Henry concerning the bids for the Westside Street Project. Of the four bids only Cornejo and Kansas Paving were below the engineer's estimate. The lowest bid was Cornejo at $669,518. Following review of the bids an error was found on the Kansas Paving bid which when corrected made Kansas Paving the lowest bidder at $668,517. Therefore, Henry recommended accepting the Kansas Paving Bid.
  3. Due to the extremely small difference between the bids, considerable discussion was had as to which contractor should be awarded the contract. The City Attorney was consulted as to the requirements of accepting the lowest bid. Following discussion Brown moved to award the contract to Cornejo; Fleeman seconded; passed unanimously.
  4. Johnson reported that MKEC incurred additional expenditures with the addition of curbs and gutters plus additional design modifications, therefore asked to renegotiate the original design contract. Johnson moved to approve $75,000 for Phase I and $62,500 for Phase II; Brown seconded; passed unanimously.

MEETING ADJOURNED --(NEXT REGULAR MEETING - MARCH 22, 2011)