Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - April 26, 2011 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • John Johnson
  • Chris Owen
  • Greg Shelton
Treasurer:
Norman Farha
City Clerk:
Ann Townsend
Chief of Police/Compliance Officer:
Danny Bardezbain
City Attorney:
Jerry Bogle

ABSENT

Barbara Kratzer, Asst. City Clerk; Britt Brown, Council member

GUESTS:

Larry Kleeman, Cooper, Malone, McClain, Inc.; Kim Bell, Gilmore & Ball P.C.; Mark and Erin Fulghum, #44 Stratford; Sandy Sparrow, #4 Parkwood; Giao Vu, #1 Highland;

SPECIAL

  1. Mayor Rosenberg recognized outgoing council member John Mastio for his service to the city prior to calling the meeting to order.
  2. Kay Brada, outgoing City Clerk, swore in Ann Townsend as the new City Clerk.
  3. Ann swore in two of the three new council members, Greg Shelton and Chris Owen. Britt Brown was sworn in earlier.
  4. Mayor acknowledged Kay Brada for her years of service to the community and presented her with going away gift.

MINUTES

Anderson pointed out a correction to the March minutes. The amount approved for the project at the pond was $3500 not $5000. The Mayor announced the minutes of the March meeting approved as amended.

CLAIMS

Johnson moved to approve the Claims as of April 26, 2011; Anderson seconded; passed unanimously. Claims for April totaled $75,773.88.

PUBLIC AGENDA

None

OUT OF ORDER NEW BUSINESS

  1. Larry Kleeman reviewed the one page summary of the issuance of the temporary notes for Woodlawn Heights Paving Improvements. He asked for a motion to adopt a resolution authorizing and directing the issuance, sale and delivery of temporary notes, Series 2011 with a closing date of May 5, 2011. Discussion followed with Johnson's motion to adopt the resolution; Anderson seconded; approved unanimously at 5:50pm. When final costs are determined, special assessment amounts will be determined. After a pay-in period, bonds will be issued to permanently finance the improvements.
  2. Mark and Erin Fulghum, #44 Stratford, asked Council to approve their Home Business Permit Application. Anderson moved to approve the application; Johnson seconded; motion approved. Bogle will incorporate the conditions contained in the letter that accompanied the application as part of the permit requirement.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for March totaled $55,049 and year to date $519,331. Expenditures totaled $119,209 and year to date $301,046. 50% of the revenues have been collected as compared to 56% for 2010. 15% of the total budget has been expended as compared to 14% for 2010 and 19% of the general fund budget has been expended as compared to 21% for 2010.

CLERKS' REPORT-Kay Brada/Barbara Kratzer, Asst.

Brada reported that temporary mailboxes for Westside residents have been installed in the Triangle Park. Residents may pick up their keys at City hall.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-John Mastio

No report

MAYOR'S REPORT-Thom Rosenberg

  1. Mayor reviewed the rules governing a council in regards to executive sessions.
  2. Mayor announced that he is appointing Britt Brown as the Council President. Brown's duties will remain the same, except for newsletters/website which will be transferred to Chris Owen.
  3. Johnson and Anderson will continue with their assignments.
  4. In addition to the Newsletter/Website, Owen will be assigned City Hall Maintenance; Community Affairs Committee Liaison and Municipal Court Liaison. Owen addressed the conflict of interest issue regarding the website since it is his company that currently maintains the website. Bogle advised that this issue should be discussed at a Council meeting.
  5. Shelton will be responsible for Insurance; Personnel Benefits; Zoning & Architectural Review and Long Range Planning.
  6. Mayor agreed to talk with Animal Control concerning identifying and removing stray animals.
  7. Mayor reported that he would be attending the League of Kansas Municipalities-Mayor's meeting May 13th in Topeka.
  8. Mayor agreed to co-sponsor the Flight Festival on August 15th. Johnson moved to approve a $1500 contribution to the Festival; Anderson seconded. The city will receive recognition in the program and the Mayor has agreed to ask other communities/cities to make donations.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle reviewed with the Council the history of the unresolved boundary issue between Eastborough and the City of Wichita. Rosenberg reported that Wichita is once again reviewing the issue.
  2. Bogle reported that the Ostroski-Lynn dispute if still in District Court. Subpoenas were sent to the City Attorney and Police Chief requesting information about conversations from meetings.

POLICE CHIEF'S REPORT-Danny Bardezbain

  1. Chief asked for questions concerning his monthly report. He reported that it was necessary to replace the gas tank on one of the patrol cars because a hole was drilled into the tank while installing new radios. Two people worked on the radios so it is impossible to determine which one drilled the hole.
  2. Chief spoke about his quote in the newspaper concerning speed limits and passed out a report indicating comparative costs for obtaining reports or finger prints. Anderson moved to adopt the Sedgwick County rates; Shelton seconded; motion passed. Anderson asked to modify the motion to wave charges for reports and finger prints for Eastborough residents. The change will be effective May 1, 2011. This does not need to be published, but will be posted on the bulletin board at City Hall.
  3. Chief handed out a mission statement for the Eastborough Police Department and discussion followed as to where to display this statement. Anderson suggested placing it on the patrol cars.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

Mayor reported that Brown was injured and unable to attend the meeting. No report.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

Anderson reported that the company that had agreed to vacuum out the upper pond for $5500 was unable to complete the project because of the large amount of silt/debris and the City was not billed. Utility Contractor has agreed to remove and haul off the silt at a cost plus not to exceed $7200. There is no permanent solution to the build up of debris and silt. Tree Top will clean the debris from the lower pump. Anderson reported that he would send a letter to residents in the area about the work being done. Johnson moved to accept Utility Contractor's bid; Anderson seconded; motion passed.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Bob Fleeman

No report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that the storm sewer work at Douglas and Hillcrest and 2nd and Woodlawn are nearly complete.
  2. Johnson explained the process of the street repairs. Johnson answered Anderson's questions on the grade for run-off and elevation changes for drainage.
  3. Anderson reported that Waste Connection has been informed of the project and will receive resident updates.
  4. Johnson reported that mail service has been transferred to the Triangle Park and Westside residents will receive information from the post office as to the placement and height of the new mailboxes. Johnson also reported that a limited number of trees were removed.
  5. Johnson reported that South Central Sealing had installed a new valley gutter at Mission and Huntington to keep the water from pooling.
  6. Clean Rite has contacted City Hall and submitted a bid for street sweeping and striping of the streets. Nexus currently has the contract to sweep Huntington/Douglas monthly at a cost of $181.18. Anderson suggested asking Nexus to prepare a bid for the same services and make a presentation at the May meeting.

Council went into Executive Session at 6:55pm to discuss legal issues and came out of the session at 7:20pm. No action was taken.

MEETING ADJOURNED 7:21pm --(NEXT REGULAR MEETING - MAY 24, 2011)