Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - May 24, 2011 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • John Johnson
  • Chris Owen
  • Greg Shelton
Treasurer:
Norman Farha
City Clerk:
Ann Townsend
Assistant City Clerk:
Barbara Kratzer
Police Captain:
Matt Cox
City Attorney:
Jerry Bogle

ABSENT

Danny Bardezbain, Police Chief

GUESTS:

Art Leger, Clean Rite Sweeping; Robert Werne & John Mash, Nexus; Ray Friend, #38 Mission; Bob Hanson, Wichita Sports Commission; Al Joseph, #22 Willowbrook; Sue Crockett, #14 Norfolk.

MINUTES

Mayor announced the corrected April minutes approved.

CLAIMS

Johnson moved to approve the Claims as of May 24, 2011; Brown seconded; passed unanimously. Claims for May totaled $174,914.32. Included in the May total were expenditures of $99,646.45 taken out of the Special Westside Street Temporary Note Account ($900,000).

PUBLIC AGENDA

  1. Al Joseph asked the Council for an update on the boundary issues with the City of Wichita. The wrought iron/wood fence erected along the north side of the park alters the property lines for the residents along the park. Bogle reported that he has contacted Wichita to discuss the issue but to date there has been no resolution.
  2. Ray Friend asked the council whether or not his neighbor at #36 Mission had obtained a permit for building an 8'fence between their properties. Currently another fence runs along the property resulting in a 2' space between the fences. Friend remarked that this space will be difficult to maintain. Bogle reported that he had spoken with Friend about the issue.
  3. Sue Crockett expressed her concern that with the new curbs and gutters, like Wichita, drivers entering Eastborough from Park Hallow will not know they are entering Eastborough and that the speed limit is different. Crockett also expressed her concern that traffic will increase with the new streets endangering children and pets. Crockett suggested speed limit signs at each entrance.
  4. Bob Hanson spoke on behalf of the Prairie Fire Marathon, Sunday, October 9th and asked the Council for permission to use some Eastborough streets for the race. Anderson moved to approve the request; Shelton, seconded; passed unanimously.
  5. Art Leger, Clean Rite Sweeping, spoke to the Council about his company and the street sweeping and striping services they could offer to the City. Street sweeping is done using a water control system which reduces the dust. Glass beads can be added to improve the reflective quality when striping the streets.

OUT OF ORDER NEW BUSINESS

  1. Larry Kleeman reviewed the one page summary of the issuance of the temporary notes for Woodlawn Heights Paving Improvements. He asked for a motion to adopt a resolution authorizing and directing the issuance, sale and delivery of temporary notes, Series 2011 with a closing date of May 5, 2011. Discussion followed with Johnson's motion to adopt the resolution; Anderson seconded; approved unanimously at 5:50pm. When final costs are determined, special assessment amounts will be determined. After a pay-in period, bonds will be issued to permanently finance the improvements.
  2. Mark and Erin Fulghum, #44 Stratford, asked Council to approve their Home Business Permit Application. Anderson moved to approve the application; Johnson seconded; motion approved. Bogle will incorporate the conditions contained in the letter that accompanied the application as part of the permit requirement.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for April totaled $48,396 and year to date $567,727. Expenditures totaled $70,820 and year to date $371,866. 55% of the revenues have been collected as compared to 56% for 2010. 18% of the total budget has been expended as compared to 18% for 2010 and 24% of the general fund budget has been expended as compared to 27% for 2010.

CLERKS' REPORT-Ann Townsend/Barbara Kratzer, Asst.

  1. Kratzer reported the city's investments include: Capital Federal (CD) $250,000-Mat. 8/2011; Fidelity (CD) $250,000-Mat. 9/2011; Kanza Bank (CD)-Mat. 7/2011; Legacy Bank (CD)-Mat. 11/2011 and Equity Bank (MM Acct.)-$216,100.00.
  2. Kratzer reported 2 Driveway Permits (#1 Stratford & #4 Peach Tree) issued; 2 Home Business Permits (#60 Norfolk & #44 Stratford) approved; 1 Building Permit (#16 Lakeside-fence)-issued; 2 Building Permits (#11 Lynnwood & #60 Mission) issued

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-Greg Shelton

No report

MAYOR'S REPORT-Thom Rosenberg

Mayor pursuant to K.S.A. 15-204, a statute requiring the mayor-council of third class cities to make the following appointments at the first council meeting in the Month of May, announced the following appointments and asked for council approval: City Attorney-Jerry Bogle; Municipal Judge-Larry Hollis; Chief of Police-Danny Bardezbain; City Clerk-Ann Townsend; City Treasurer-Norman Farha and Court Clerk, Cindy Burkemper. Brown moved to approve the appointments; Johnson seconded; passed unanimously.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle's report will need to be done in executive session

POLICE CHIEF'S REPORT-Captain Matt Cox

  1. Captain Cox asked for questions concerning the monthly report.
  2. Captain Cox reported that animal pickup calls to Wichita Animal Control must be made by one of the officers. Wichita Animal Control will pickup animals only at City Hall.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported that UCI has completed scraping out the upper pond. UCI removed 2 dumpsters full of debris. UCI anticipates the cost to be around $5,000. Tree Top will repair damages to the area around the upper pond.
  2. Anderson reported that he has written a draft letter to be considered by the Council as a means of notifying residents of ordinance violations.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Chris Owen

No report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that the street project is moving at a good pace. Initially the plans called for the paving company to landscape 10' back from the street as needed to provide a more gradual slope. However, in order to provide additional tree protection, the plans were modified to five feet with the requirement that fencing be installed at the five foot limit. Residents are to be contacted about landscaping beyond five feet if it is deemed feasible and won't harm trees, but residents must consent to any extension beyond five feet. MKEC issued a request to install 6' curbs on west and north Norfolk because of the severe grade.

    After a meeting with Johnson, the request was modified to apply only to west Norfolk. Dave Crockett requested a community meeting to discuss and decide the issue which Johnson declined. Johnson advised since construction was underway, we could not stop and start the process now by having community meetings. A complaint was registered about using 6' curbs on the four islands. Johnson pointed out the islands already had curbs and it had always been in the plans to install such curbs.

    Unfortunately the island curbs had not been discussed in the various community meetings. MKEC strongly recommended the continuation of the use of such curbs for the islands. Johnson advised the issue of closing Hillcrest at Douglas again was raised but the decision not to close the exit remains.
  2. Johnson reported that Nola Foulston had asked if it was possible to place benches in each of the islands. The issue will be taken up at a later date.
  3. Johnson reported that during the initial discussion of the street project several residents asked why Westside residents were not allowed to vote whether or not they wanted new streets. Because curbs were being considered as part of a resurfacing plan, not complete renovation, it was decided the Westside residents would be assessed 100T% of the cost of curbs. Since this was a significant assessment, the residents were told they would be allowed to vote on their preference for the council to consider. That plan was dropped in favor of the current plan with the Westside residents being assessed only 5% of the cost. Because of the new plan and financing arrangements the council decided a vote by the Westside residents was not required.

Council went into Executive Session at 7:30pm for 10 minutes to discuss a legal issue. Council came out of Executive Session at 7:41pm and no action was taken.

MEETING ADJOURNED 7:45pm --- (NEXT REGULAR MEETING - JUNE 28, 2011)