Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - October 25, 2011 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council:
  • Dave Anderson
  • Chris Owen
  • John Johnson
  • Greg Shelton
Treasurer:
Norman Farha
City Clerk:
Ann Townsend
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Danny Bardezbain
City Attorney:
Jerry Bogle

ABSENT

None

GUESTS:

Wade Vickery, Compliance Officer; Ray Friend, #38 Mission; Debra Gann, Deputy Assistant City Clerk

MINUTES

Mayor announced the minutes approved as printed.

CLAIMS

Shelton moved to approve the Claims as of October 25, 2011; Johnson seconded; passed unanimously. Claims for October totaled $70,050.38.

SPECIAL

Debra Gann was introduced as the new Deputy Assistant City Clerk. Ann Townsend administered the oath of office to Debra.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for September totaled $91,473 and year-to-date $1,064,373 while expenditures totaled $68,934 and year-to-date $797,113 resulting in a gain for the month of $22,539 and gain year-to-date of $267,259. 103% of the revenues have been collected as compared to 103% for 2010. 39% of the total budget has been expended as compared to 42% for 2010 and 60% of the general fund budget has been expended as compared to 57% for 2010. Balance in the Temporary Note Fund (Special Westside Street Project) is $138,448. Unencumbered cash and investments as of September 30, 2011 total $1,580,397 as compared to $1,333,372 for 2010.

CLERKS' REPORT-Ann Townsend/Barbara Kratzer, Asst.

  1. Kratzer announced that Council has Debra to thank for the new look of the financial reports. Now she is updating the resident list on excel in order to forward to Sunflower Directories for a new directory. Updates will be forwarded to Hubris for the website.
  2. Kratzer handed out copies of a list of Eastborough homes currently vacant, undergoing renovation, or For Sale.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-Greg Shelton

Wade Vickery, Compliance Officer, handed out copies of the Code Enforcement Contacts report for October and reported:

  1. No progress has been made at #27 Huntington to repair the downed fence. The next step is to issue a citation.
  2. Residents at #4 Douglas have not completed the removal of dead trees and brush.
  3. Resident at #9 Douglas complained that nothing has been done to replace the temporary patch along his curb line. The water department was contacted and the problem has been resolved.
  4. The residents at #36 & 38 Mission are in a dispute over the property line and an 8ft fence separating the properties with an open gate. Discussion concluded with Bogle requesting a chance to review the letter Vickery planned to send #36 Mission.
  5. Shelton asked Council approval of the 2012 Insurance Package (Travelers) with an effective date of 11/01/2011. The total cost for 2012 is $19,002 as compared to $16,995 for 2011. The following policy premiums have increased: Property, Inland Marine, General Liability, Law Enforcement Liability, Auto Liability and Auto Physical Damage. Anderson moved to approve the renewal package; Shelton seconded; motion passed unanimously. Council decided to reduce the coverage from $1,000,000 to $500,000 on the under insured liability coverage.
  6. Shelton asked Council to table the review of ordinances until November.

MAYOR'S REPORT-Thom Rosenberg

Mayor reviewed the 2 letters from the auditor relating to the 2010 Audit. Mayor asked if there were questions concerning the 2010 Audit Report which was included in the agenda packet.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle reviewed portions of the draft Flood Plain Ordinance and expressed concern about issues the City could encounter if participating in the program. Following discussion the issue was tabled.
  2. Bogle reported little progress has been done by Wichita on the boundary issues at the park.

POLICE CHIEF'S REPORT-Chief Bardezbain

  1. Chief asked if there were questions concerning his monthly report.
  2. Chief reported that he and Ann Townsend would be attending a Countywide Animal Control Services meeting on October 26th to discuss ways of creating a simple system for animal control services within the county.
  3. Chief reported back to the Council on his research to replace the outdated computers at City Hall. Bids included the purchase and installation of 6 computers, networked into a server. Bids were submitted by Ribbit Computers and CyberTron. Chief summarized his assessment of both systems and asked Council to approve the CyberTron bid for $10,300. Anderson moved to approve the Chief's recommendation; Shelton seconded; motion passed unanimously.
  4. Chief reported back to the Council on his research for replacing the video cameras in the patrol cars. The benefit to the officer is that camera can either be mounted onto the dash of the patrol car of worn by the officer when making a traffic stop. The cost per unit runs about $875 and comes with a warranty. Chief reported that he is currently drafting a policy that would not allow an officer to download for personal use. Johnson moved to approve the purchase of three units; Anderson seconded; motion passed unanimously.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson handed out copies of a report Larry Henry prepared concerning handicap access to the play area. Photos show two areas where a ramp could be installed. The report also addresses the need to increase the amount of mulch in the play area. The approximate cost of install a ramp would be $3,500. Following discussion Council elected to table the issue and study the problem further.
  2. Anderson reported that Eastborough will work closely with Tree Top to monitor the amount of water used in the park covered under our water conservation contract with the City of Wichita.
  3. Anderson reported that areas of the park need over seeding. Next spring Tree Top will over seed the sunny areas with Bermuda grass. The cost will be approximately $5,400.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Chris Owen

  1. Owen asked Council for questions concerning Echo Landscape's bid for the front of City Hall. Following discussion Anderson moved to approve the plan; Shelton seconded; motion approved unanimously.

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that Larry Henry, MKEC, has a couple of issues with Kansas Paving before issuing the Certificate of Completion.
  2. Johnson reported that the contractor replacing the driveway at #38 Norfolk was interested in replacing the sinking curb and gutter area in front of the driveway at the same time. Larry Henry inspected the area and agreed that this needs to be repaired before the contractor interfaces with the street. Johnson moved to give Henry authorization to work with South Central Sealing in making the repairs before the driveway work can be completed; Owen seconded; motion passed unanimously.

MEETING ADJOURNED --- (NEXT REGULAR MEETING -NOVEMBER 22, 2011)