Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - November 22, 2011 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council:
  • Dave Anderson
  • Chris Owen
  • John Johnson
  • Greg Shelton
Treasurer:
Norman Farha
City Clerk:
Ann Townsend
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Danny Bardezbain
City Attorney:
Jerry Bogle
Compliance Officer:
Wade Vickery

PUBLIC HEARING

To hear oral or written comments on the Proposed Assessments for Westside Street Project
There were no comments made by the residents, therefore the Mayor declared the Public Hearing over.

REGULAR COUNCIL MEETING

ABSENT:

None

GUESTS:

Sandy Sparrow, #4 Parkwood; Michael Ostroski, #40 Stratford; Kim Bell, Gilmore & Bell P.C.; Larry Kleeman, Cooper Malone & McClain

MINUTES

Mayor announced the minutes of the October 25, 2011 meeting stand as printed.
Mayor announced the minutes of the November 8, 2011 Special Westside Street Assessment meeting stand as printed.

CLAIMS

Anderson moved to approve the Claims as of November 18, 2011; Johnson seconded; passed unanimously. Claims for November totaled $95,119.65

PUBLIC AGENDA

None

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for October totaled $47.278 and year-to-date $1,111,651 while expenditures totaled $66,640 and year-to-date $863,379 resulting in a loss for the month of $19,362 and gain year-to-date of $248,272. 108% of the revenues have been collected as compared to 103% for 2010. 42% of the total budget has been expended as compared to 42% for 2010 and 65% of the general fund budget has been expended as compared to 57% for 2010. Balance in the Temporary Note Fund (Special Westside Street Project) is $138,448. Unencumbered cash and investments as of October 31, 2011 total $1,561,036 as compared to $1,333,372 for 2010.

CLERKS' REPORT-Ann Townsend/Barbara Kratzer, Asst.

  1. Kratzer asked the Council if they were interested in changing the December Council date from December 27th to December 20th. Council decided the December meeting will remain on the 27th.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-Greg Shelton

Wade Vickery, Compliance Officer, handed out copies of the Code Enforcement Contacts report for October. He also reported on the following:

  1. Ryan's Tree Service completed removing the deadwood in the trees at City Hall and the park north of the pond.
  2. There is a problem with the lighting in the triangle park. Colors in the fixtures vary from green, orange and soft white. The bulbs for these fixtures are not only expensive but are not manufactured in the U.S. or subject to U.S. quality control. Vickery suggested removing the ballasts andt fluorescent bulbs.
  3. He would like to attend a four day animal control seminar next year at the Sedgwick County Zoo. The seminar is open to representatives from the small cities. The seminar will include: how to access the system; identifying problem areas; and cruelty to animal issues.

MAYOR'S REPORT-Thom Rosenberg

No report

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. No report

POLICE CHIEF'S REPORT-Chief Bardezbain

  1. Chief reviewed his monthly report with Council and asked if there were questions.
  2. Chief updated the Council on his latest findings relating to the approved computers. The approved CyberTron bid did not include a $1700 installation charge. After further discussions with the company, they agreed to the original bid and a much lower installation charge. Brown moved to authorize the expenditure of $12,300 for the computers stipulating that the funds will come out of the General Police and Municipal Court funds; Johnson seconded; motion passed unanimously.

    Chief reported a few other items needed to be purchased to complete the update: desk chair, computer stand and 2 printers. A new phone line will also be installed for Debra's work station.
  3. Chief asked Council for their comments on the purchase of a maintenance agreement with CyberTron. A maintenance agreement would include constant monitoring, anti virus protection, and notification when a problem appears. The contract includes an $85per hour service charge. Council elected not to approve the maintenance agreement.
  4. Chief reported that he had decided to hold off on the purchase of the cameras. He is looking into another company that also sells cameras that he believes are better and cheaper.
  5. Chief recommended Council approve Wade Vickery's request to attend the animal control seminar. Council agreed and will pay the registration fee.

    Brown made a motion to acknowledge Wade Vickery's good works on behalf of the City in a commendation letter; Anderson seconded; motion passed unanimously.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported back to the Council on the proposed handicap ramp issue at the playground and handed out copies of a report prepared by MKEC.. In the report MKEC stated that once an inquiry is made, the City needs to address the issue. Their solution is two fold: raise the level of the mulch 8-inches to comply with the original design; construct a 6-ft. ramp on the Westside of the playground with hand rails on both sides. The cost of the ramp and handrails is approximately $1,500. One bid for 8-inches of mulch has been received from a Nebraska supplier. The cost to deliver (not spread) 115 cubic yards of Engineered Playground Wood Full ASTM certified mulch is $2,409.38. Tree Top is also trying to secure another bid. Anderson also reported that he had asked the supplier to price the NuPlay rubber playground mulch. The cost for 4,700 square feet at 4-inches deep would be $12,270. A 50% grant is available from the State of Kansas, but our playground area would have to be reengineered with a new base and drainage at considerable cost. MKEC strongly recommended the city stay with wood. Brown made a motion to authorize Anderson up to $2,000 to build the ramp and handrails; Anderson seconded; passed unanimously.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Chris Owen

  1. Owen reported he had no news concerning City Hall.
  2. Owen handed out copies of a photo showing flyers littering the gutters, delivered weekly to residents not receiving the Wichita Eagle. He asked if there was not something the City could do to prevent these deliveries. The Mayor and City Attorney agreed to look into the matter and report back.
  3. Owen also reported that he is reviewing bids to irrigate City Hall.

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson asked Larry Kleeman, Cooper, Malone, McClain, how Council needs to proceed in the Bond process. Kleeman stated that (1) Ordinance No. SP11-01(Levying special assessments on certain property to pay costs of internal improvements in City of Eastborough as here to fore authorized by Resolution No.10-02 of the City and providing for the collection of such assessments) needs to be approved and published on November 30th. (2) Resolution No.11-02 (Authorizing the offering for Sale of General Obligation Bonds, Series 2012, of City of Eastborough, Ks.) needs to be approved. (3) Letters need to be mailed on the 30th to Westside residents. Johnson moved to approve Ordinance No.SP11-02; Brown seconded; passed unanimously. Johnson moved to approve Resolution No.11-02; Brown seconded; passed unanimously.
  2. Johnson reported that South Central Sealing/Ferguson Paving would be repairing the gutter and curb area in front of #38 Norfolk. Once done the contractor for #38 Norfolk can bring the driveway to the street.
  3. Johnson reported that he had forwarded to Larry Henry the memorandum from the Dept. of Transportation concerning FY2012 solicitation for candidate projects for 12 discretionary grant programs. Johnson asked Henry if he would review the information and advise Council if the Douglas and Huntington Street Project might be eligible under this program.

Council went into Executive Session for 25 minutes to discuss a personnel issue. Council returned to regular session and directed the City Attorney to draft a response to the complaint received by Mayor.

MEETING ADJOURNED 7:15pm --- (NEXT REGULAR MEETING -DECEMBER 27, 2011)