Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - January 24, 2012 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
Britt Brown
Council:
  • Dave Anderson
  • Chris Owen
  • John Johnson
  • Greg Shelton
Treasurer:
Norman Farha
City Attorney:
Jerry Bogle
City Clerk:
Ann Townsend
Assistant City Clerk:
Barbara Kratzer
Deputy Assistant City Clerk:
Debra Gann
Police Chief:
Danny Bardezbain

ABSENT:

None

GUESTS:

Penny Olsen, #8 Colonial Court; Jay D. Swanson, #5 Lynnwood; Kim Bell, Gilmore & Bell P.C.; Larry Kleeman, Cooper Malone.

MINUTES

Mayor announced the minutes of the December 27, 2011 meeting stand as printed.

CLAIMS

Brown moved to approve the Claims as of January 24, 2012; Anderson seconded; passed unanimously. Claims for January totaled $149,991.56 which includes a $65,096 payment to the City of Wichita for Fire Service; $9,390 for annual Workers Compensation Premium; $7,534.50 second installment premium for insurance package and $9,390 interest payment for KDOT-TRF loans.

PUBLIC AGENDA

  1. Jay Swanson addressed the Council about his concerns relating to the overall look of the city. Swanson asked the council to consider updating the landscape at the Triangle Park. Jay noted the residue on the brick wall along Kellogg if not treated could weaken the structure. Swanson also complimented the Compliance Officer for his efforts in getting residents to remove dead trees on their property and addressing unkempt lawns. Swanson asked the Council to make it a priority to keep the city tidy.
  2. Don Olsen, #8 Colonial Court, asked the Council at the December meeting to vacate the 15ft strip between #8 and #10 Colonial Court and deed the property to the homeowners. Council tabled action on the issue to the January meeting to allow time for Jerry Bogle to review the request. MKEC was asked to review the original plat and try to determine why the easement was created in the first place. Following the review by MKEC, Bogle stated that he saw no problem in vacating the property. Bogle will draft the document to vacate the property, at which time the property will be divided between #8 and #10 Colonial Court. If one of the neighbors is not interested in the property he/she can sign a QuitClaim Deed and turn the property over to the other neighbor. Brown made a motion to vacate the property in question; Anderson seconded; passed unanimously.

SPECIAL (WEST SIDE STREET PROJECT)

    The final steps were taken to complete the process for financing the project:
  1. Brown moved to approve Bond Ordinance SP12-01 Authorizing and providing for the issuance of General Obligation Bonds, Series 2012A, of the City of Eastborough, Kansas; providing for the levy and collection of an annual tax for the purpose of paying the principal of and interest on said bonds as they become due; authorizing certain other documents and actions in connection therewith; and making certain covenants with respect thereto; Johnson seconded; passed unanimously.
  2. Brown moved to approve Resolution 12-01 Prescribing the form and details of and authorizing and directing the sale and delivery of General Obligation Bonds, Series 2012A, of the City of Eastborough, Kansas, previously authorized by Ordinance No. SP12-01 of the issuer; making certain covenants and agreements to provide for the payment and security thereof; and authorizing certain other documents and actions connected therewith; Johnson seconded; passed unanimously.
  3. Brown moved to approve Resolution 12-02 Providing for the adoption of a Tax-Exempt Financing Compliance Policy and Procedure relating to obligations issued and to be issued by the City of Eastborough, Kansas; Johnson seconded; passed unanimously.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for December totaled $28,410 and year-to-date $1,161,238 while expenditures totaled $63,687 and year-to-date $1,022,080 resulting in a loss for the month of $35,277 and gain year-to-date of $139,158. 113% of the bugeted revenues have been collected. 50% of the total budget has been expended and 77% of the General Fund budget has been expended. Balance in the Temporary Note Fund (Special Westside Street Project) is $88,808. Resident Special Assessment Acct. total is $14,833.32. Unencumbered cash and investments as of December 31, 2011 total $1,417,009.

CLERKS' REPORT-Ann Townsend/Barbara Kratzer, Asst.

Kratzer reported that interest payments totaling $6,792.07 were made for KDOT Loans, TR0042 and TR0090. Outstanding balance on TR0042 is $151,546.38 and TR0090 is $178,300.81.

INSURANCE; PERSONNEL BENEFITS; ZONING & ARCHITECTURAL REVIEW; LONE RANGE PLANNING COMMISSIONER'S REPORT-Greg Shelton

  1. Shelton reported that he had met with Mike Wise to review the current Health Insurance Policy and discuss options. The handout shows the Preferred Health HMO Plan employees currently have. Premiums for 2012 would increase 6.62%. The other Preferred Health policy is a C500 Point of Service Option. The first option has less out-of-pocket expense up front for the employee; while the second option provides a lower premium but the up front out-of-pocket expense is higher. Johnson moved to approve the HMO Option; Anderson seconded; passed unanimously.
  2. Shelton asked the Council to approve updates to the following ordinances: 980, G10-06 and 1234. Shelton moved to eliminate the first sentence of Section 4 in Ord.1234; Anderson seconded; passed unanimously. The change will be made; Ord. 1234 will be repealed; new fence ordinance numbered and published. Ordinance numbers G10-06 and 980 both address the placement of miscellaneous sale signs. Shelton moved to update the wording in Ord. 980 to correspond with that which is stated in paragraph 3 of G10-06; Anderson seconded; passed unanimously. The change will be made; Ord. 980 repealed; new ordinance numbered and published.

MAYOR'S REPORT-Thom Rosenberg

  1. Mayor asked Council for comments on the request by Ann Townsend to consider a $5000 pledge on behalf of the City toward the restoration of the Joan Miro mosaic at the Ulrich Museum on The Wichita State campus. This gift would set an example to other cities within Sedgwick County much like our contribution to the annual Flight Festival. Discussion followed, but no action was taken.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Bogle reported that he had received and reviewed the original Kansas Quitclaim Deed, signed December 14, 2011 by a representative of the City of Wichita concerning the properties owned by the City of Wichita north of the wall. Bogle will now prepare a quitclaim and de-annexation document for the City of Wichita from the City of Eastborough. The final step will be for the City of Wichita to annex the de-annexed properties.
  2. Bogle reported that step two will be to establish boundary descriptions for the properties north of the fence separating the park from personal property.
  3. MKEC will be ask to advise on the cost of a survey of the property north of the fence.

POLICE CHIEF'S REPORT-Chief Bardezbain

  1. Chief reviewed his monthly report with Council and asked if there were questions.
  2. Chief reported that he had identified the locations of the fire hydrants throughout the City and marked them on the city map. Curbs were painted red to indicate the no parking area either side of the hydrants. Chief also expressed concern that not enough hydrants were in place to adequately serve the city.
  3. Chief reported that he has been working with Sedgwick County to provide a more updated map of the City.
  4. Chief handed out a proposal from Czar Sebastian to help the city identify its computer needs, advise in the purchasing process and oversee the set-up process. Compensation will be on an hourly basis. Anderson moved to authorize up to a $1,000 to the Chief for the assessment phase of the project; Johnson seconded; passed unanimously.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; NEWSLETTER-WEBSITE COMMISSIONER'S REPORT- Britt Brown

No report.

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson updated Council on the progress at the play ground. Anderson stated that the cost of the mulch would be much lower if it is ordered in the spring. The estimated cost will be $4,800.
  2. Milestone has completed the handicap ramp into the play area at a cost of $1980.
  3. Anderson reported that he had signed the annual contract with Tree Top to maintain the new park area, irrigation system and pond maintenance.
  4. Anderson reported from the weekly activity sheets submitted by Goose Busters. The primary goal is to reduce the number of geese at the pond and surrounding park area.
  5. Anderson reported that he has asked Wade Vickery to manage the parks and common areas except for the new park maintained by Tree Top.

CITY HALL MAINTENANCE; BEAUTIFICATION COMMITTEE LIAISON; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Chris Owen

  1. Owen asked for questions or comments concerning the bids to install an irrigation system around City Hall and the triangle park. Apex submitted the lowest bid which included $4260 for City Hall and $3,190 for the triangle park. Owen agreed to get more information about the cost of water usage at each location. Anderson moved to approve up to $8,000 for the project; Shelton seconded; passed unanimously.
  2. Owen asked if there had been any progress on getting The Wichita Eagle to stop delivering the mid-week ads to residents not currently receiving the newspaper. The handouts litter the streets and driveways of vacant homes. Is there a way of opting out of this program?

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

  1. Johnson reported that MKEC is working on the annual contract for pothole/minor street repairs throughout the city. The 2011 contract was awarded to South Central Sealing.

Council went into Executive Session at 8:15pm to discuss personnel issues. Council returned to the regular session at 8:55pm. Council unanimously voted to increase the hourly salary of the following employees: Chief Bardezbain; Barbara Kratzer, Asst. City Clerk; Debra Gann, Deputy City Clerk; Cindy Burkemper, Court Clerk. Council also voted to increase the Retainer for the City Attorney.

MEETING ADJOURNED 9:00pm --- (NEXT REGULAR MEETING-FEBRUARY 28, 2012)