Welcome to the City of Eastborough

Mayor: Thom Rosenberg
Chief of Police: Daniel Bardezbain
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - March 27, 2012 - 5:30 pm

PRESENT

Mayor:
Thom Rosenberg
Council President:
David Anderson
Council:
  • Britt Brown
  • John Johnson
  • Greg Shelton
Treasurer:
Norman Farha
City Attorney:
Jerry Bogle
City Clerk:
Ann Townsend
Assistant City Clerk:
Barbara Kratzer
Deputy Asst. City Clerk:
Debra Gann
Assistant Police Chief:
Matthew Cox
Code Enforcement Officer:
Wade Vickery

ABSENT:

Chris Owen, Council Member; Wade Vickery, Code Enforcement Officer; Danny Bardezbain, Police Chief

GUESTS:

Steve Samuelson, Kansas Department of Agriculture-NFIP Specialist; Christine and Michael Ostroski

MINUTES

Mayor announced the minutes approved as printed.

CLAIMS

Johnson moved to approve the Claims of as of March 27, 2012; Anderson seconded; passed unanimously. Claims for March totaled $70,052.
Brown seconded; passed unanimously. Claims for April 30, 2012 totaled $91,685.24.

PUBLIC AGENDA

None

OUT OF ORDER (NEW BUSINESS)

Steve Samuelson, NFIP Specialist, outlined the National Flood Insurance Program and the benefits it can provide to residents of participating cities. To Participate in the program cities must first complete an application form and pass a related ordinance. Residents would than be able to purchase National Flood Insurance. Currently the only area in Eastborough designated in the Floodplain is through the North Park. No action was taken at this time.

TREASURER'S REPORT-Norman Farha

Farha reported that Revenues for February totaled $70,775 as compared with $56,909 for 2011. Expenditures totaled $70,052 as compared to $67,518 for 2011. 50% of the Budgeted Revenues have been collected. 10% of the Total Budget has been expended and 16% of the General Fund Budget has been expended. Unencumbered Cash and Investments as of February 29, 2012 total $1,668,221.

CITY CLERK/ASSISTANT CITY CLERKS--Ann Townsend/Barbara Kratzer, Asst/Debra Gann, Asst.

Kratzer:

  1. Kratzer reported that she and Chief Bardezbain are looking into the purchase or lease of a repossessed copier (color/black and white) to replace the aging Savin Copier. A follow-up report will be given at the April meeting.
  2. Kratzer handed out copies of a report prepared by Cindy Burkemper, Court Clerk, concerning Eastborough's participation in the Kansas State Setoff Program. This program matches debts the city has been unable to collect with accounts payable by the State of Kansas, such as individual tax refunds. The state withholds the amount owed to the city and the debtor receives the balance. So far this tax season, the City of Eastborough has collected $7,500 in outstanding court fines and fees. To date a total of $19,445.37 has been collected.
  3. Townsend asked the Council if they would be interested in offering a Mobile Shredding Sight to the residents. The service could be offered at the same time as the Police host the "National Night Out" Event in October. Townsend stated that she would continue to gather information and report back to the Council at a later date.
  4. Gann reported that the "Adoption by Reference" will go into effect July 1, 2012. Cities will be able to publish a summary of the ordinance instead of publishing the whole ordinance. This will greatly reduce publication costs.

MAYOR'S REPORT

Mayor thanked Council for their Memorial Contribution to the Family Hospice & Palliative Care facility in memory of his brother.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle asked Council if there were any comments or questions about the revised charter ordinance regarding zoning. The only revision to the draft ordinance discussed last month was in subsection (g) on page seven. Anderson pointed out other corrections needing to be addressed. Shelton moved to approve the revised copy subject to corrections; Anderson seconded; motion passed unanimously. Bogle agreed to make the changes and submit a copy for review and publication.

CHIEF'S REPORT-Chief Bardezbain

  1. Assistant Chief, Matthew Cox, reviewed and answered questions about the monthly report.
  2. Cox reported that the new computers have been ordered and should be delivered in mid-April.
  3. Cox was asked if any action had been taken on the barking dog complaint from a resident on the Westside. The Mayor also reported that his daughter called 911 over the weekend to complain about the same dog. Cox said he would follow-up.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; LONG-RANGE PLANNING COMMISSIONER'S REPORT- Britt Brown

No report

PARKS AND STREET SIGNS COMMISSIONER'S REPORT-David Anderson

  1. Anderson reported that the Playground Project is complete. A handicap ramp with railings was installed and additional mulch added. Total costs were approximately $9,042. This included a design plan; contractor to install; 115 cubic yards of mulch and spreading of the mulch.
  2. Apex irrigation has nearly completed the installation of irrigation in Triangle Park at a cost of $3,200.
  3. Echo Landscaping has installed 2 of 3 Cypress trees in the N/W corner of Eastborough Park (North of the Duck Pond). Tree Top Nursery is scheduled to install 4-trees in the center and 3 trees in the N/E corner of Eastborough Park. Tree Top has plans to install 4 pines at the east end of Triangle Park. Total cost will be less than $10,000.
  4. Tree Top will soon begin the start-up process of turning on the large waterfall. The process to start-up the small waterfall will come later due to the fact that workmen need to go into the water to clean up debris prior to activation.
  5. Tree Top will begin the clean-up process in Eastborough City Park in April per contract.
  6. Over-seeding of Eastborough City Park with fescue seed and sod will begin soon followed up with Bermuda seed in late May.
  7. Goose Busters has applied for a permit to remove geese eggs from their nests. Some geese will be captured and relocated in June after they lose their flight feathers.
  8. Council is reminded of the City-Wide Clean-up Weekend scheduled for May 11th through the 13th.

CITY HALL MAINTENANCE; NEWSLETTER-WEBSITE; COMMUNITY AFFAIRS COMMITTEE LAISON AND MUNICIPAL COURT LIAISON COMMISSIONER'S REPORT-Chris Owen

No report

UTILITIES; STREET MAINTENANCE; FIRE PROTECTION COMMISSIONER'S REPORT-John Johnson

Johnson reported:

  1. Johnson reported that Larry Henry recommended approval of the South Central Paving 2012 Proposal to perform minor street and pothole repairs in the City. The proposal is a 3.2% increase for services over 2011. Johnson moved to approve; Anderson seconded; motion approved unanimously.
  2. Johnson was asked to contact Larry Henry for his opinion and possible solution to standing water issues in the following locations: Mission and Lynnwood, N/E corner; Drury and Morgan, N/E corner; and Mission and English, N/E corner.

Council went into Executive Session at 6:45pm for 15 minutes to discuss a personnel issue. Council returned to the regular session and agreed to proceed with a resolution to the ongoing personnel issue.

MEETING ADJOURNED 7:00pm --- (NEXT REGULAR MEETING-APRIL 24, 2012)