Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

Regular Council Meeting - June 25, 2013 - 5:30 pm


PRESENT

Council President
Greg Shelton
Council:
  • Chris Owen
  • Cathy Tilma
  • Danny Wallace
  • Stacy Moore
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matt Cox
City Attorney:
Jerry Bogle
Code Enforcement:
Wade Vickery

ABSENT:

David Anderson, Mayor

GUESTS:

Steve & Myra Hancock, #2 E. Douglas Ave.; Mary Miller, #18 E. Huntington.

PUBLIC AGENDA

None

MINUTES

The May minutes were approved as printed.

CLAIMS

Wallace moved to approve the Claims of as of June 25, 2013 totaling $38,645.98; Moore seconded; passed unanimously. Claims for June totaled $58,091.

WEBSITE MANAGEMENT; STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER’S REPORT-

Owen asked Council to consider joining WAMPO (Wichita Area Metropolitan Planning Organization) along with other cities in the area. Membership is needed to be eligible to apply for Federal Funds. Annual dues will run about $160. Wallace moved to approve the WAMPO Agreement; Owen seconded; passed unanimously.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON’S REPORT-David Anderson

Anderson (In Anderson's absence, Shelton reported)

  1. Anderson met with Greg Nott at the triangle park to discuss the placement of a tree in memory of Jay Swanson. A buried fountain may cause problems in the area selected.
  2. Nowak has decided to postpone sodding the damaged areas during the waterline project until fall. Residents will be informed when information becomes available.
  3. Information concerning an application by Town East Shopping Center to amend the current Community Unit Plan was sent to City Hall. This change, if granted, would allow short term and seasonal outdoor sales, arts and crafts display and sales, farmer's markets, nursery and garden equipment display and sales, display of cars, RVs, boats, farm equipment and motorcycles, outdoor recreation and entertainment, and food and beverage sales associated with all outdoor events. While much seems reasonable, it appears the request is very open ended. The District Advisory Board Meeting will be held July 1st followed by the MAPC Public Hearing on July 11th. Mayor Anderson plans to attend and welcomes anyone wishing to join him.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for May totaled $34,056 compared with $32,965 for 2012. Expenditures totaled $96,129 as compared to $92,484 for 2012. Year-to-Date Revenues exceed Expenditures by $196,179 as compared to $151,043 for 2012. Unencumbered cash/investments as of May 31, 2013 total $1,628,319.

CITY CLERK/ASSISTANT CITY CLERKS--Ann Townsend/Barbara Kratzer, Asst/Debra Gann, Asst.

  1. Gann reported that the Auditor has completed the field work for the 2013 Budget.
  2. Kratzer reported being in the process of updating the website and No Email List as well as preparing a new resident packet.
  3. Kratzer reported a budget workshop needs to be scheduled on or before July 9th in order to publish the Public Hearing Notice by July 12th. The Public Hearing and vote can then be held prior to the regular Council Meeting on July 23rd. The City may or may not be required to also pass an Ordinance.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle reported that on July 1st a new Open Carry Law will go into effect. The City must choose between 2 options. Option #1-Remove the no weapon signs displayed at City Hall 0and continue with business as usual. Option #2-Petition the state for a 6-month extension in order to develop a security plan which would need the approval of the state. Moore moved to approve option #1; Owen seconded; passed unanimously.

POLICE CHIEF'S REPORT-Matthew Cox

  1. Reviewed the monthly report and answered questions.
  2. Reported Kevin Dorritie will join the Police Department on July 12th . Kevin comes to Eastborough from Hutchinson where he worked five years for the South Hutchinson Police Department.
  3. Reported that he still is waiting for more information and cost figures for the new car radios
  4. Reported talking with Bob Curry, Nowak Construction, concerning the Woodlawn driveway. A portion of one side was replaced but in the process the other side was damaged.
  5. Asked that a reminder be placed on the website concerning the ban on fireworks.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; ZONING, ARCHITECTURAL REVIEW COMMISSIONER’S REPORT- Stacy Moore

No Report

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER’S REPORT- Greg Shelton

  1. Reported 5 Pet Waste Stations have been ordered and will be installed in the parks.
  2. Reported the wood benches in the north park will be replaced at a later date.
  3. Reported he is looking into ways to improve the islands on the Westside.
  4. Reported Goose Busters continues to work on reducing the geese population.
  5. Wildlife & Parks meeting is scheduled to discuss the geese issue further.
  6. Reported the irrigation system at the park has not been on due to damages by Nowak.
  7. Reported the area around the gazebo will be spruced up prior to the 4th of July Parade.
  8. Reported Echo Landscaping maintains the flower beds throughout the City.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER’S REPORT-Cathy Tilma

No report

PUBLIC RELATIONS

No Report

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER’S REPORT-Danny Wallace

  1. Wade Vickery, Code Enforcement Officer, reviewed his monthly contact form and reported receiving a good response to the letters of complaint sent out.
  2. Wallace:
  3. Reported the applicants requesting a Home Business License were not in attendance, therefore the issue was tabled. Should they choose to move forward the city will rely on their perceived impact to the city and the complaint systems to identify any issues and re-engage if necessary.
  4. Announced he and Stacy will split the Ordinance duties.
  5. Continue to refine the Home Business letter and applications process.
  6. Reported reviewing the complaint process and updating the form. Discussion tabled to the July meeting.
  7. Plans to meet with the Police Department and help develop a crime page on the website.

ADJOURNED 7:00PM--(NEXT REGULAR MEETING-JULY 23, 2013)