Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
August 27, 2013
5:30 pm


PRESENT

Mayor:
David Anderson
Council President
Greg Shelton
Council:
  • Chris Owen
  • Cathy Tilma
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matt Cox
City Attorney:
Jerry Bogle
Code Enforcement:
Wade Vickery

ABSENT:

Danny Wallace and Stacy Moore, Council members

GUESTS:

Ryan Boyle, #14 Willowbrook

MINUTES

The July minutes were approved as amended. Changes include: (a) Public Hearing section--a 2.5% mill increase was changed to 2.5 mill increase; (b) Police Chief's report--Officer Halverson worked 19yrs not 22yrs with Wichita Police Department.

CLAIMS

Shelton moved to approve the Claims of as of August 27, 2013 totaling $145,721.05; Tilma seconded; passed unanimously. Claims for August totaled $145,759. Included was the annual principal payment of $77,483.75 for the General Obligation Bond.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for July totaled $35,894 as compared with $39,073 for 2012. Expenditures totaled $191,033 as compared to $121,523 for 2012. Year-to-Date Revenues exceed Expenditures by $290,618 as compared $373,046. Unencumbered cash and investments as of 7/31/13 total $1,722,758.

PUBLIC AGENDA

NEW BUSINESS
Bob Hanson, Greater Wichita Sports Commission, addressed the council concerning the use of Eastborough streets for the 4th Annual Prairie Fire Marathon on Sunday, October 13, 2013. The 26 mile course begins at 7:30am from Lawrence-Dumont Stadium. Racers will enter into Eastborough on Lynnwood, turn south on Hampton, around the lake onto Lakeside to Mission, north along Mission to Huntington, turn east and run out of the city. Traffic will only be stopped momentarily to allow racers to pass. Owen moved to approve the request to use the streets for the race; Shelton seconded; passed unanimously.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace (absent)

Wade Vickery, Code Enforcement Officer, reviewed and answered questions about his monthly Compliance Report. Vickery remarked that he received numerous calls about tall grass, mostly the result of rainy weather and nutsedge, but received no signed complaint forms.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton:

  1. Followed-up on the Grant's (#53 Norfolk) request to make improvements to the drainage ditch between #53 & #54 Norfolk. Ordinance #420 passed in May of 1956 vacating the area known as Park Avenue. Eastborough retained 10ft, which is set forth in the ordinance, and the responsibility of the City to maintain. Currently FEMA has declared this area to be in the flood zone. The City is required to follow FEMA rules and regulations in order to make changes, other than cosmetic, to the area. Vickery agreed to mow and trim the area in a more timely manner. No further action will be taken at this time.
  2. Met with Charolett (Echo Landscaping) to discuss the relocation of the Magnolia trees in the triangle park and discuss how to simplify the planting areas.
  3. Reported the water falls in City Park are now working; Tree Top is addressing the algae (pea soup) problem; over seeding of the park will wait until next spring.
  4. Vickery will be over seeding the islands on the Westside.
  5. The trees at City Hall will be trimmed and in some cases removed.
  6. The benches in the north park will be sanded down and repainted.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-

Owen:

  1. Updated Council on the valley-gutter project on south Mission. Council will still need to approve the bid from South Central Sealing.
  2. South Central Sealing has repaired the potholes identified on the map prepared by the police.
  3. Larry Henry was to meet with the accountant, Greg Sevier, to establish a reasonable amount of revenue each year dedicated to street projects.
  4. Larry Henry will be asked to attend next month's meeting to update the Council on the drainage project. Submit South Central's bid for Council approval. Update council on communications with Kansas Paving Inc. concerning the cracks appearing on the Westside. The problem needs to be resolved before the warranty period ends.
  5. Mayor reported he is still in contact with Nowak Construction concerning the work Seeder's

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Handed out copies of the upcoming newsletter and asked the mayor and council members to review their article and make needed changes. The newsletter will go out the end of the week.
  2. Handed out copies of different website designs and asked for comments. There seems to be interest in expanding the content as well as redesigning and updating the current one.
  3. Handed out two proposals to resolve the current heating and air problem at City Hall. The first involves replacing the oldest unit at a cost of $7,366. The second proposal includes: duct work modification; separate duct systems to serve specific areas; add return air duct and a second filter rack to provide adequate airflow for the system. Following discussion Tilma moved to approve option 2 provided certain conditions are met at no additional cost; Shelton seconded; passed unanimously.
  4. Reported consulting with Briggs Construction concerning foundation work completed last year at City Hall. The question was whether or not the building stabilized enough to repair the cracks throughout the building. Briggs responded that readjustments may be needed following the wet summer and an inspection will be done at no cost to the city.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore (absent)

  1. Mayor reported the Metropolitan Area Planning Commission has placed the proposed zoning amendment at Towne East on hold until Towne East provides a comprehensive screening plan and resolves the issues with their neighbors. The City of Eastborough will monitor the issue as an interested neighbor, but residents should address any specific complaints they have to the MAPC.

CITY ATTORNEY'S REPORT-Jerry Bogle

No report

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE LIAISON; ZONING, ARCHITECTURAL REVIEW COMMISSIONER'S REPORT- Stacy Moore

Moore

  1. Reported the final complaints filed by a former police officer against the police department have been dismissed.
  2. In answer to a question as to whether or not a homeowners association could be established in Eastborough, Bogle responded not likely. Approval would take 100% of the homeowners. Generally associations are established by the builder of a specific development.
  3. Reported on a question as to whether or not government issued photo identification should be required when making application for the Door to Door Permit. His response was yes. Discussion centered on the following issues: a) should the application fee (currently $25 a day) apply to only one person? Currently additional solicitor's names can be added to one permit; b) should the city require all solicitors provide photo ids and pay the daily rate; c) should the application fee be increased. The police consider the requirement of a government issued photo identification a safety issue. Council directed the city attorney to draft an updated ordinance to include the above items.
  4. Requested council to consider adopting a handicap parking ordinance. Following discussion no action was taken.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reported attending a meeting, on August 20th, to discuss the updates to the area disaster Mitigation Plan. Sedgwick County Emergency Management has set October 1st as the deadline to include updates. The area plan includes 19 counties. Eastborough will need to make the plan available for public comment and council will need to adopt the plan.
  2. Reported 4 officers will be assigned to work the "Race for the Cure" in September and will be paid by the organizers.
  3. Reported he plans to contact Nexus to get a bid to paint the fire lanes. The water department added a number of new hydrants during the water line replacement project. A 15ft strip, along the curb on both sides of the hydrant, will be painted red in order to better identify the location of the hydrant.
  4. Reported that John Davis, photographer, will be at City Hall on September 4th to take photos.

CITY CLERK/ASSISTANT CITY CLERKS--Ann Townsend/Barbara Kratzer, Asst/Debra Gann, Asst.

  1. Gann reported Suzanne Brito called to thank the city for installing pet waste stations throughout the parks. Giao Papadakis also called to inquiry if the city was following up with Kansas Paving concerning the cracks appearing in the new pavement on the Westside.
  2. Kratzer reported that Atlas Electric has been working in Eastborough City Park to restore the lighting along the pathways and other light fixtures that are out.
  3. Kratzer handed out copies of the following: a) updates to the 2012 Neighborhood Directory since its publication in 2012; b) updated listing of "Homes for Sale" and vacant properties.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson:

No report

ADJOURNED 8:00PM--(NEXT REGULAR MEETING-SEPTEMBER 24, 2013)