Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
October 22, 2013
5:30 pm


PRESENT

Mayor:
David Anderson
Council President
Greg Shelton
Council:
  • Chris Owen
  • Cathy Tilma
  • Danny Wallace
  • Stacy Moore
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matt Cox
Police Captain
Mike Cross
City Attorney:
Jerry Bogle
Code Enforcement:
Wade Vickery

ABSENT:

Norman Farha, Treasurer

GUESTS:

Larry Henry, MKEC; Gene and Mary Miller, #18 Huntington; James
Thomas, #9 Park Avenue; Russ and Irene Grant, #53 Norfolk Dr.; Kevin

MINUTES

The September minutes were approved as printed.

CLAIMS

Owen moved to approve the Claims of as of October 22, 2013 totaling $75,166.91; Moore seconded; passed unanimously. Claims for October totaled $91,338.

TREASURER'S REPORT-Norman Farha

Gann reported that revenues for September totaled $77,689 as compared with $68,498 for 2012. Expenditures totaled $65,404 as compared to $91,957 for 2012. Year-to-Date Revenues exceed Expenditures by $193,244 as compared to $205,033for 2012. Unencumbered cash and investments as of 9/30/2013 total $1,625,384.

PUBLIC AGENDA

Nothing

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace:

  1. Asked if there were questions concerning the Code Enforcement Officer's monthly report. Wallace expressed his concern over repeated violations at the same address. He asked the City Attorney if there might be a better process for resolving these particular cases. Bogle responded that he supports the process now in place. Wallace made a suggestion to the Code Enforcement Officer that if a violation letter has been sent to a resident, the second notice on the same issue should be a ticket. Wallace asked Vickery if he had anything further to offer and he responded no.
  2. Asked if the resident on Colonial Court had been notified about the service truck running thru the yard. Wallace observed the incident and had photos to share if the resident requested them. Kratzer responded that a message was left on the answering machine about the incident, but to date no one has contacted City Hall.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen:

  1. Reported two valley-gutters have been completed and the intersections reopened. The gutters were widened during construction which resulted in a cost adjustment. Plans call for closing one intersection each week in order to install the remaining three valley-gutters.
  2. Reported that at the last Council meeting the issue came up about reasonable limits on money spent before needing Council approval. The City's accountant agreed that a policy should be in place setting forth limits on money spent. As to the guidelines for street issues Sevier suggested projects costing less than $15,000 would not need Council approval. Projects costing between $15,000 up to $49,000 would require the Council President's approval. Amounts $50,000 and above will require Council approval. Owen suggested a minimum up to $10,000 without Council approval; bid amounts between $10,000 and $30,000 would require approval by the Council President; Council approval required above $30,000. Shelton moved to approve the amounts of $10,000 and $30,000 suggested by Owen; Wallace seconded; passed unanimously.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton:

  1. Announced he asked Larry Henry, MKEC, to attend the meeting and report on possible solutions to the drainage issue between #53 and #54 Norfolk. Both residents were also asked to attend the meeting. Henry reported that any improvement to the city's 12' easement between the properties might require a permanent easement on the west side for maintenance and repair purposes. Henry suggested dredging the public area, clean the channel and shape the sides. Riprap will be used on the channel bed and sides to help prevent erosion. Ground covers will also be planted. With a permanent easement the same improvements could be continued to the rear property. Another solution would be to concrete the channel bottom, but Henry would not recommend this solution. Shelton agreed to meet Henry on site within the next few weeks and make recommendations at the next meeting.
  2. Reported that this year has been a rough year for the parks. Repairs to the bridge railings will cost approximately $4,000. Mulch in several areas will be replaced with riprap at a cost of $2,000.
  3. Reducing the goose population is still pending.
  4. Announced he plans to meet with Wade, Buddy, and Charolett in the near future to formalize a plan for the upcoming year.
  5. Mayor reported Echo Landscaping has been watering the plantings at the east entrance by hand and wondered why they were not using the irrigation system. Vickery agreed to contact Charolett. Vickery also asked the Mayor if there was any money left in the Park budget this year to begin pruning trees in the parks and common areas.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Reported she had met with representatives from Cook's Heating & Air to discuss the heating and air needs for City Hall. They submitted a bid for $7,000 to replace the old unit and make changes to the system to better meet the needs at City Hall. Tilma moved to approve the bid; Shelton seconded; passed unanimously.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore:
No report

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Reported that he would be unable to attend the DUI meeting at 5:30pm on Tuesday, November 12th and asked if Council would consider changing the date to Monday, December 2nd at 5:30pm. Council had no objections to changing the date.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Reported the Fall Festival and National Crime Prevention Night was well attended by the residents. In addition to the children's activities residents were able to meet and visit with representatives from EMS, bomb squad, and rescue dogs.

CITY CLERK/ASSISTANT CITY CLERKS--Ann Townsend/Barbara Kratzer, Asst/Debra Gann, Asst.

  1. Kratzer reported the renewal date for the city's annual insurance package is November 1st . Policies include: General Liability & Professional Liability (5 policies-$14,045 premium); Property (Property, Inland Marine, Crime-$5,663 premium); Auto -$3,577 premium; Umbrella $1,644 premium. Total premium for 2014 is $24,929 as compared to $21,119 for 2013. Shelton moved to approve the package as stated above; Owen seconded; passed unanimously.
  2. Kratzer mentioned the December meeting is scheduled for the 24th. Would Council prefer meeting on Tuesday, December 17th? Council agreed to change the meeting date.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson:

  1. Reported Seeders Inc. is about 99% complete.
  2. Reported Kansas Gas Service has merged with another company. Franchise Agreements will remain the same.
  3. Reported Tree Top has still not planted the tree in Triangle Park.

ADJOURNED 7:30PM--(NEXT REGULAR MEETING-NOVEMBER 26, 2013)