Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
November 26, 2013
5:30 pm


PRESENT

Mayor:
David Anderson
Council President
Greg Shelton
Council:
  • Chris Owen
  • Danny Wallace
  • Stacy Moore
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matt Cox
City Attorney:
Jerry Bogle

ABSENT:

Cathy Tilma, Councilmember; Debra Gann, City Clerk, Wade Vickery, Code Enforcement Office

GUESTS:

Gene and Mary Miller, #18 Huntington; Paula Downs, WSU-Hugo Wall School of Urban Studies

MINUTES

The October minutes were approved as printed.

CLAIMS

Wallace moved to approve the Claims of as of November 26, 2013 totaling $102,853.12; Moore seconded; passed unanimously. Claims for November totaled $102,966.87. Claims include a payment of $27,218.04 to South Central Sealing L.L.C. for the installation of valley gutters at three intersections.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for October totaled $47,229 as compared with $44,459 for 2012. Expenditures totaled $91,338 as compared to $95,689 for 2012. Year-to-Date Revenues exceed Expenditures by $149,136 as compared to $181,561for 2012. Unencumbered cash and investments as of 10/31/2013 total $1,581,000.

PUBLIC AGENDA

Nothing

OUT OF ORDER

Paula Downs, WSU-Hugo Wall School of Urban Affairs, spoke to the Council about a Federal Government Grant, awarded to two associates in the department, to do a study in a 5-county area regarding City Governments. The study will focus on six distinct areas which include: (1) Built Environment, (2) Healthy Community Design, (3) Natural Resources, (4) Transportation, (5) Water, and (6) Workforce and Business Development. Members were asked to complete a brief survey.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace:

  1. He met with Wade Vickery concerning his duties as Code Enforcement Officer. They both agreed that in the past residents were treated in a reasonable manner, but perhaps too lenient on repeat violations.
  2. One of the ongoing issues for the Code Enforcement Officer is deadwood removal. It was suggested that something be included in the newsletter concerning this issue and asking for the active code enforcement in this area.
  3. He had been informed of a possible zoning violation. The violation concerns the placement of a shed along the property line. Stacy Moore, as the Councilmember responsible for zoning issues, stated that all such issues need to follow the same procedure. Therefore, Moore agreed to contact the property owner and setup a meeting, which would include Larry Reynolds, to review the issue and try to come up with a resolution.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen:

  1. Two valley gutters along Mission are nearing completion.
  2. If the city wants to participate in WAMPO for Federal Highway Funds, the design phase of the project needs to be in place and the project ready to go. Owen plans to meet with Larry Henry to discuss the best way to proceed.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton:

  1. Meeting with Buddy Shannon, Tree Top Nursery, to discuss a list of projects in the park. Total cost for improvement will be about $10,000.
  2. Some of the edging around the pond is caving and the problem needs to be addressed.
  3. The duck problem at the pond is still unresolved.
  4. He has not received a report from MKEC on a plan for upgrades to the drainage issue on Norfolk.
  5. He will be looking into the issue of the leaning flag pole at City Hall.
  6. A meeting is scheduled for January 9th with Wade Vickery and Charolett Knapic, Echo Landscaping, to discuss the 2014 plans for the parks and common areas around the city. Cathy Tilma will also be asked to attend as City Hall landscaping will be discussed.
  7. Mayor will follow-up with Tree Top on the installation of the memorial tree in Triangle Park.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:
No report
Eastborough staff wishes to "Thank" Tilma for the new heating and air system. After many years to trial and error, they finally got it right and we are grateful.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore reported:

  1. Attending the WAMPO meeting as the alternate delegate from Eastborough. New projects will be coming out in the spring.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:
No report

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Answered questions on why ticket numbers are down.
  3. Was asked to place a holiday public service announcement concerning safety issues on the website. A Link will also be included for residents to receive tips on how to be more aware.

CITY CLERK/ASSISTANT CITY CLERKS--Ann Townsend/Barbara Kratzer, Asst/Debra Gann, Asst.

Kratzer

  1. Circulated the Change in Meeting Date Forms to be signed by Councilmembers.
  2. Handed out invitations to the Council for the annual Chili Feed at City Hall.
  3. Handed out a copy of the 2014 Health Insurance Premium Chart. The chart breaks down the premium by employee; listing the City's contribution and the Employee's contribution.
  4. Kratzer reported that Tilma will report on the insurance package at the next meeting.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson reported:

  1. The "Race for the Cure" organizers have now decided to move future races downtown.
  2. The lighting problems at the west entrance sign need to be addressed. There seems to be a short in the circuit which causes the bulbs to go out.

ADJOURNED 7:30PM--(NEXT REGULAR MEETING-DECEMBER 17, 2013)