Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
January 28, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President
Greg Shelton
Council:
  • Chris Owen
  • Stacy Moore
  • Cathy Tilma
  • Danny Wallace
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Norman Farha, Treasurer

GUESTS:

Gene and Mary Miller, #18 Huntington; Erin Fulghum, #44 N Stratford; Amber Hendrix, Director of Fund Development and Liz Workman, CEO, Girl Scouts of Kansas Heartland; Trevor Darmstetter, GoRun (course layout).

MINUTES

The December minutes were approved as printed.

CLAIMS

Moore moved to approve the Claims of as of January 28, 2014 totaling $152,415.62; Owen seconded; passed unanimously. Claims for January total $185,762.40. Major expenditures include: City of Wichita $65,797.50 (2014 Fire Service \0xBD pmt.); Ks. Dept. of Transportation $5,238.02 (Interest pmt. on two loans); Ks. State Treasurer $6,301.25 (Interest pmt. General Obligation Bond); KMIT $8,636.00 (Annual Worker's Comp. pmt.); Travelers $6,238.25 (Qtly. Insurance Package pmt.); South Central Sealing & Paving $23,949.91 (Final payment -Valley gutters project)

TREASURER'S REPORT-Norman Farha

Gann reported that revenues for December totaled $40,386 as compared with $37,405 for 2012. Expenditures totaled $74,989 as compared to $75,793 for 2012. Year-to-Date Revenues exceed Expenditures by $120,729 as compared to $90,528 for 2012. Unencumbered cash and investments as of 12/31/2013 total $1,552,869.

PUBLIC AGENDA

Nothing

OUT OF ORDER

  1. Amber Hendrix introduced Liz Workman, Girl Scout CEO, and Trevor Darmstetter, GoRun. Hendrix explained the reason for attending the meeting is to request the use of Eastborough streets on April 12th to host the inaugural "Thin Mint Sprint 5k and Cookie Relay". Trevor Darmstetter reviewed the race route and explained that it was set-up to cause the least amount of disruption to residents. Organizers estimate between 250 & 500 participants. The race will start at 8:00am from Girl Scout Headquarters. Police officers and volunteers will man the intersections. Race should take no more than an hour and ten minutes. Residents will be notified by the Race organizers and contact numbers available for those with questions. Following discussion Owen moved to approve the request; Wallace seconded; passed unanimously. Information will also be posted on the website at a later date.
  2. Erin Fulghum, Community Affairs Chm., reviewed the 2013 Budget totals and the proposed 2014 Budget for three city events (Easter Party; 4th of July Parade; Fall Festival) Council expressed their appreciation for all her fine efforts and approved the 2014 Budget.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. Vickery reviewed his monthly compliance report and answered questions.
  2. Vickery reported he was asked to write an evaluation on two properties along Douglas and list possible code violations. Following discussion the City Attorney asked Vickery to forward his report and the property owners will be notified.
  3. Wallace stated that there seems to be disagreement when it comes to determining whether or not a tree is dead or dying. Wallace posed a possible solution. The process would include developing a rating system, with the help of an arborist, to measure the condition of the tree. Before a citation is issued the arborist would be contacted to evaluate and place a rating on the tree. Wallace asked the City Attorney if this would need to be added to the current ordinance. Questions and comments followed. Bogle stated that he would look into amending the current ordinance.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen:

  1. Reported that he reviewed with Larry Henry the proposals from Kansas Paving, Cornejo, and South Central Sealing for pothole and minor street repairs. Owen explained differences between the proposals. Following discussion Owen moved to award the contract to South Central Sealing and Paving and authorize MKEC to prepare the contract documents, and authorize the Mayor to sign; Wallace seconded; approved unanimously.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. He has put on hold the project to convert the lighting to Led at both entrances and in the parks. Replacement costs about $32,000. More information is needed before submitting a proposal.
  2. He still plans to contact a stone mason to discuss building a City Hall sign.
  3. The issue of the mulch pile has been resolved.
  4. Vickery discussed earlier the bids to extend the waterline in the north park and install irrigation in the triangle park at Hampton & Norfolk.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Reported the February newsletter was sent out through the website on January 28th. Council complimented her for her work.
  2. Handed out 3 bids to replace the damaged pavement in the driveway at City Hall. Following discussion Tilma recommended accepting the G-Mac Construction bid for $1,665.00. Shelton moved to approve Tilma's recommendation; Wallace seconded; passed unanimously.
  3. Handed out copies of 3 bids to bring the public restroom at City Hall into ADA compliance. Following discussion Tilma recommended accepting the Ink Construction LLC's bid for $5,700 but also requested the authority to spend up to $1,000 more if needed. Owen moved to accept Tilma's recommendation and set a $7000 limit on the project; Wallace seconded; passed unanimously.
  4. Reported receiving a complaint from a resident concerning the condition of a property on the Westside. Vickery was directed to evaluate the condition of the property and report back to Council.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

No report

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle reported:

  1. To date there has been no response to a letter sent to a resident on St. James concerning a variance request. A follow-up letter will be sent.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Handed out flyers concerning the Severe Weather Safety Class on February 26th, 6:30pm at City Hall. The annual class, sponsored by Sedgwick County Emergency Management, is open to the public. A notice will be placed on the website.
  3. Reported in the process of gathering information on the available patrol car packages.
  4. Reported notices have gone out concerning the vacancy in the police department.
  5. Reported police officers and office staff have completed the CPR and AED requirements for certification for another two years.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Gann reported year end reports are complete and the transition to 2014 has begun.
  2. Kratzer reported working with IMA on Michael Cross' Worker's Comp Claim. In December Captain Cross slipped on ice at City Hall and the injury to his ankle required surgery.
  3. Kratzer reported exit notifications are complete following the resignation of Officer Kamal Razeeq.
  4. The city is requesting a renewal of the Favorable Determination of the Retirement Plan from the Internal Revenue Service. All the necessary forms have been completed and ready to be sent off. The renewal is for five years. Both Principal and the accountant recommend participation in this process.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson reported:

  1. He and Greg Shelton attended the Changing of the Guard Ceremony at Sedgwick County. Commissioner Dave Unruh assumed the duties of Chairman.

Council went into Executive Session for the annual salary reviews. Once back in session council approved a 3% increase for the Asst. Clerk, Court Clerk and Police Chief; 4.8% increase for the City Clerk. The Chief was given a range of 2-5% range for officers. Officers are reviewed on their anniversary date (DOH).

ADJOURNED 7:20PM--(NEXT REGULAR MEETING-FEBRUARY 25, 2014)