Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
February 25, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President
Greg Shelton
Council:
  • Chris Owen
  • Stacy Moore
  • Cathy Tilma
  • Danny Wallace
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle

ABSENT:

Wade Vickery, Code Enforcement Officer

GUESTS:

Gene and Mary Miller, #18 Huntington; Scout Troop 520 and leaders, Chris Steincamp, William Bann, David Hathaway, Dominic Bann, Jay Hathaway, Jodie Bann, Jordan Ehrke, Braden Schoeppner, Ryan Lipphardt, Jack Niederee, Myra Niederee, James Shepherd

MINUTES

The January minutes were approved as printed.

CLAIMS

Shelton moved to approve the Claims of as of February 25, 2014 totaling $60,919.84; Moore seconded; passed unanimously. Claims for February total $73,972.69. Major expenditures include: $7,980 (Peterson, Peterson & Goss--Annual Audit and Budget Preparation).

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for January totaled $486,822 as compared with $464,877 for 2013. Expenditures totaled $180,799 as compared to $143,183 for 2013. Year-to-Date Revenues exceed Expenditures by $306,023 as compared to $321,694 for 2013. Unencumbered cash and investments as of 01/31/2014 total $1,781,461.

PUBLIC AGENDA

Nothing

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. Wallace asked Council and City Attorney if they thought it might be a good idea to pass an ordinance establishing the position of Code Enforcement Officer and have the City Attorney draft guidelines for the Code Enforcement Officer to follow. In a recent court case the Judge questioned Wade Vickery's authority to perform those duties. Bogle stated that he did not think it was necessary to adopt an ordinance. The Judge is now aware of council's authorization to appoint Wade Vickery to the position of Code Enforcement Officer and his assigned duties.
  2. Wallace remarked that Eastborough has numerous vacant and rental properties. Would it be prudent to send letters to the owners of these properties requesting them to be considerate of their neighbors and maintain the house and property . Following discussion Wallace and Moore agreed to draft a letter.
  3. Wallace asked the City Attorney if the changes have been made on the tree ordinance relating to the use of an arborist in the process for determining the condition of trees.
  4. Wallace remarked that residents are reluctant to contact 911 when an incident occurs, but rather contact City Hall or the Police Department several days later. Wallace asked Council if they thought it would be a good idea to send residents a postcard reminding them "When an emergency occurs...Dial 911".

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen:

  1. The contract date with South Central Sealing and Paving has been changed to March 1, 2014 in order to match up with the request date to the state for the annual sales tax exemption.
  2. Plans to meet with Larry Henry and discuss continuing with the Valley Gutter Projects.
  3. Currently the contract with Wichita to provide fire service to Eastborough residents is based on assessed property values (11 mills). Council discussed whether or not there might be other ways to pay for the services provided. Council suggested looking into other payment methods.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. He is still waiting on cost figures to extend the lines in the North Park and Triangle Park at Norfolk and Hampton.
  2. Ernstmann Tree Service has completed pruning trees at City Hall and in the South Park.
  3. He is waiting for a bid from Tony Loehr, stone mason, for constructing a sign at City Hall. The project will also include removing the flagpole and return the small memorial plaque to the Triangle Park.
  4. The lights fixtures which illuminate the entrance signs will be replaced with led fixtures in March.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Ink Construction hopes to have the bathroom project completed before the next meeting.
  2. G-Mac Construction has completed the repairs to the driveway on the west side of City Hall.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Asked the City Attorney if he had an update on the variance issue on St. James. Bogle reported the resident has hired an attorney and Bogle is his hopeful a resolution can be reached.
  2. Asked the City Attorney if the updates had been made to the tree ordinance. Bogle reported Eastborough has 2 ordinances which refer to trees and have conflicting fines and fees. Both ordinances will be updated to coordinate the same fines and fees. The addition of the arborist will be made at the same time.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle reported:

  1. Reported the possible violations at two properties along Douglas involve two issues: (a) Home Business License (b) Accumulation of leaves. He explained that many questions arise when trying to draft an ordinance regulating leaves on a property, therefore little progress has been made.
  2. Reported the draft ordinance establishing procedures and fees to be charged to persons for accessing and/or copying open public records has been reviewed and corrections/changes proposed by the City Clerks, Court Clerk, and Police Chief. Discussion followed.
    A suggestion was made concerning the adoption of ordinances. The process would include: (a) Draft ordinances should be distributed at least 1 week before the next council meeting for members to review; (b) Discuss the ordinance and make changes; (c) Vote on the proposed ordinance at the next council meeting. Also it was suggested to place a copy of the proposed ordinance on the website.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Announced the resignation of Officer Cody Brua. He will return to South Dakota where his wife is completing her schooling.
  3. Reported applications for the police department vacancies have been narrowed to four.
  4. Announced that the purchase of a new patrol car has been put on hold until next year.
  5. Announced that Captain Cross will return next week on a part time basis and will be working full time by the end of the month.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Gann reported she is preparing the information for the annual audit.
  2. Kratzer handed out copies of the most recent pothole map prepared by the police chief. Larry Henry was also given a copy to review.
  3. Kratzer reviewed the payment schedules for the three outstanding street loans for council review.
  4. Kratzer reviewed the most current listing of homes for sale; vacant and/or rental homes.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson reported:

  1. Announced that he would be meeting with the Chief, Judge, City Attorney and Prosecutor.

MEETING ADJOURNED 6:30PM--(NEXT REGULAR MEETING MARCH 25, 2014)