Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
March 25, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council:
  • Chris Owen
  • Stacy Moore
  • Cathy Tilma
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Greg Shelton, Council member; Danny Wallace, Council member

GUESTS:

Mary Miller, #18 Huntington;

MINUTES

The February minutes were approved as printed.

CLAIMS

Moore moved to approve the Claims (Ord. App14-03) as of March 25, 2014 totaling $60,575; Tilma seconded; passed unanimously. Claims for March total $61,541.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for February totaled $45,258 as compared with $36,589 for 2013. Expenditures totaled $68,724 as compared to $71,510 for 2013. Year-to-Date Revenues exceed Expenditures by $306,507 as compared to $286,773 for 2013. Unencumbered cash and investments as of 02/28/31/2014 total $1,756,958.

PUBLIC AGENDA

Nothing

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. Followed-up on a complaint concerning play equipment in the front yard.
  2. Followed-up on complaints concerning the buildup of downed limbs and leaves on 2 properties.
  3. Asked what the Court status was on 2 citations issued for dead trees.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen:

  1. Meeting with a representative from WAMPO to discuss pending street projects.
  2. He will schedule a meeting with Larry Henry, Street Consultant, to discuss the continuation of the valley gutters project and report back at the next meeting.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Ernstmann Tree Service was paid $8,800 for tree removal, pruning and cabling in Eastborough City Park and City Hall. ($8,450 parks, $350 City Hall)
  2. Jeff Hiss, Lawnworks, has quoted $2,000 for work to reduce erosion north of Norfolk where Park Avenue was vacated (between #53 & #54 Norfolk). Work will include rip rap and adding ground cover. I propose we do this and will work with property owners to proceed unless there are objections. Owen moved to approve Shelton's request; Moore seconded; passed unanimously.
  3. Decker Electric has quoted $5,108 for replacement and enhancement of lighting at entry ways and focal points with new LED fixtures. Scope of the project will include all work required to remove old fixtures and placing 3 new fixtures at each entry monuments, 2 new fixtures at the triangle park flag and one at the new city hall monument sign if approved.
  4. Quotes totaling $7,200 to relocate the plaque from City Hall to Triangle Park; remove the flag pole and erect a new monument sign that mimics the look of our entrance signs yet on a smaller scale. Scope includes salvaging the flag pole which we can possibly sell. Also includes repair and over seeding as necessary. I propose that the work to take place at City Hall for the flag removal, new monument sign and lighting be funded outside of the park budget. Owen moved to approve questions #3 & #4; Moore seconded passed unanimously.
  5. Three new water outlets have been added to north park at a cost of $817.
  6. The 2014 Park contracts have been signed. (Tree Top, Echo Landscaping, and Trim All).
  7. Officer Dorritie continues to work with USDA to relocate our goose population.. A resolution should come in the near future.
  8. Tree Top has begun the spring clean-up in Eastborough City Park. Work will begin soon on three approved projects; (a) Erosion and flood repair from Peach Tree Lane railing south; (b) Installation of medium egg rock in low areas along the bank where mulch washes out; (c) Over seeding in the park following the relocation of the geese.
  9. Trim All has completed the prep work and over seeding on the Westside islands and City Hall.
  10. In response to the Mayor's inquiry regarding the city's status as a Tree City, I have obtained the standards required for this recognition. The program would require a viable tree management plan and program. Little interest was shown to reinstate the program.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Ink Construction continues to work on converting the public bathroom to handicap accessible.
  2. Repairs have been made to the cracks in the hallway outside the public bathroom.
  3. She is in the process of evaluating the current cleaning service and accepting bids for comparison. Tilma expressed her preference of weekly cleaning as compared to biweekly. More information is needed before presenting to the council.
  4. She is looking at carpet samples/carpet tiles to replace the current carpet at City Hall.
  5. She hopes to put out a newsletter in April and asked council members to submit articles.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Reported attending a WAMPO luncheon.
  2. Handed out a draft letter to be sent to vacant property owners. The purpose is twofold: (1) Keep the Police Dept. updated to better monitor the properties (2) Encourage those property owners to maintain such properties to give the appearance of being occupied.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle reported:

  1. Reported visiting with the attorney representing the owner of #11 St. James concerning the variance issue and hopes for a resolution soon. The Trustees of the property at#5 E. Douglas have not been contacted.
  2. Asked Council if there were questions concerning draft Ordinance G14-01(setting the Court Costs for the Municipal Court of the City of Eastborough, Kansas.) Ordinance G10-04 will be repealed with the passage of this ordinance. Owen moved to approve Ord. G14-01; Tilma seconded; approved unanimously.
  3. Recommended tabling the vote on the ordinance establishing procedures and fees to be charged to persons for accessing and/or copying open public records until the Kansas legislature decides whether or not to establish statewide standards.
  4. Asked if the Notice of Hearing on Petition for De-Annexation of certain land in the City of Eastborough, Kansas had been placed on the April Agenda and sent for publication.
    Owen questioned Bogle as to whether or not anything had been done to deed property to residents living along the fence line separating their property from the park. Bogle responded that nothing had been done.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Reported that he has not been successful in filling the vacancies in the department with certified candidates. Testing will begin soon on uncertified candidates. If hired the city would pay the candidate to attend the academy. The candidate in turn would sign a contract to fulfill 2 years of service to the city before changing employment.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. The Junior League of Wichita is sponsoring a fundraiser, "Kitchen House Tour", on Sunday, May 4th. Number 30 Mission will be one of the houses. A notice will be placed on the website.
  2. Received a notice concerning Municipal Separate Storm Sewer System (MS4) Permit Application and forwarded the information to Larry Henry. He will attend the April meeting to report on this new requirement and the steps needed to be taken by the city.
  3. Waste Connection will be contacted and a date scheduled for the citywide clean-up.
  4. Notices have gone out concerning the upcoming Easter Event for the children. The event will be held a week early in order to schedule the petting zoo.
  5. Mike Rodee and Larry Henry will tour the city streets noting potholes and minor street repairs.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson reported:

  1. Reported that numerous street signs around the city are in need of straightening and in some cases raised or lowered. Wade Vickery, City Maintenance, was asked to handle the project.
  2. Reported the "High Drive" sign has been removed from the pole and needs to be replaced.

MEETING ADJOURNED 7:00PM--(NEXT REGULAR MEETING APRIL 22, 2014)