Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
April 22, 2014
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Chris Owen
  • Stacy Moore
  • Cathy Tilma
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Danny Wallace, Council member

GUESTS:

Gene and Mary Miller, #18 Huntington; James Thomas, #9 Park Avenue; Al Joseph, #22 Willowbrook; Larry Henry, MKEC

PUBLIC HEARING: "Petition for De-Annexation of certain land in the City of Eastborough, Sedgwick County, Kansas."

The property in question includes the brick wall and property south of the wall that runs along Kellogg and approximately 50ft north on Woodlawn. The wall was constructed by the City of Wichita as part of the agreement entered into a number of years ago when Kellogg was relocated taking 21 of our Eastborough homes in the process. The City of Wichita also relocated and rebuilt the Duck Pond Park in the process. All of this was accomplished at their expense. The Eastborough council made the determination years ago to deed the wall back to the City of Wichita to avoid maintenance and liability issues. It has taken a long time to get it done. Shelton moved to approve the Petition as stated; Moore seconded; passed unanimously.

Al Joseph asked Council about the status of deeding extra property to those residents along the park separated by the wrought iron and wood fence. Bogle reported about five years ago a bid for approximately $5,000 was received to conduct the survey of the properties along the fence, but to date no action has been taken. Councilmembers agreed to proceed with the process and clear this issue up.

MINUTES

The March minutes were approved as printed.

CLAIMS

Moore moved to approve the Claims (Ord. App14-04) as of April 22, 2014 totaling $58,945; Owen seconded; passed unanimously. Claims for April total $59.483.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for March totaled $78,853 as compared with $74,439 for 2013. Expenditures totaled $58,381 as compared to $70,452 for 2013. Year-to-Date Revenues exceed Expenditures by $326,979 as compared to $290,762 for 2013. Unencumbered cash and investments as of 03/31/2014 total $1,777,430.

NEW BUSINESS: OUT OF ORDER

  1. Larry Henry, MKEC, addressed the council concerning the National Pollutant Discharge Elimination System (NPDES) Permits. He explained that Permits are required under the Clean Water Act administered by the EPA--State of Kansas is the authorized permitting authority. The Clean Water Act prohibits discharge of pollutants through a "point source" (such as a storm sewer or drainage channel) into a "water of the United States" (virtually any stream or tributary that flows into navigable waters in the US) without a permit. Because Eastborough is located in an "urbanized area", the City's drainage system (MS4) is subject to the permitting requirements of the NPDES mandate. The first requirement is to make application for a permit with the KDHE and pay the $60 annual fee. The city will then be given a year to develop a "Stormwater Management Program (SMP) Document." Following discussion Stacy Moore volunteered to head up this project.
  2. Henry reported that Wichita has selected MKEC's Water line Replacement Concept Plan. Henry updated the Council on the water project and left drawings and information on the proposed layout of the new lines for their review. The project will involve the following streets north of Douglas: Huntington, Hampton, Mission, Brookfield and Norfolk. The project is scheduled to begin in 2015 if funds are available.
  3. Henry reviewed the South Central Sealing proposal for curb and gutter repairs and recommended the work be done. The repairs at Peachtree and Hampton will include the removal and replacement of approximately 100' of curb and gutter; 12' of saw and replace gutter; 4 areas needing erosion repair for $4,620. Repairs at Norfolk and Brookfield include removal and replacement of approximately 127' of curb and gutter; repair the box culvert downstream to wall for $3,850. The proposal was approved as a maintenance project.
  4. Don McKinney, #5 E. Douglas, submitted his application for a Home Business License. Mr. McKinney stated that he and his family have been residents of Eastborough since 1995. His law practice is in the area of civil litigation. The office space occupies approximately 800 to 900 square feet of the 4,000 square feet residence. Two employees work in the office. No signage appears on the property and few clients visit the house. Mr. McKinney remarked that in 20 years he has received no complaints. Council will vote of the application at the May meeting.

PUBLIC AGENDA

Nothing

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

No report

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. South Central Sealing submitted a bid to restripe Huntington and Douglas. Before recommending approval of the bid, Owen plans to look into modifying the bid and obtain a second bid.
  2. It would be his recommendation to receive at least 3 bids to perform the survey along the fence separating homes from the park.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. The issue with the geese is still pending.
  2. Tree Top has agreed to repair the damaged areas around the pond. They will first remove the
  3. The project to replace the current lighting to Led at City Hall and the entrances has been placed on hold.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Ink Construction has completed the handicap accessible bathroom.
  2. May 1st is the deadline to publish the newsletter
  3. The replacement of the carpet has been placed on hold.
  4. She will be reviewing 3 Cleaning Service bids for City Hall and make recommendations at the May meeting. Currently the building is cleaned bi-weekly, but she would like to see it cleaned more often.
  5. Cooks Heating and Air made a service call during the month to make repairs to the air conditioning system. Additional work will need to be done during the month to correct the problem.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. The letters to residents of vacant properties will soon be sent.
  2. Volunteered to take the lead on the Stormwater Project.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. No update on the issue at #11 St. James

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Explained the reasons for the expenditures to Car #2.
  3. Citations are down due to the vacancies in the Police department.
  4. Two testing sessions are scheduled for prospective candidates.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Reminder: Spring Clean-up scheduled for May 17th 7:00am to noon.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson:
No report

MEETING ADJOURNED --(NEXT REGULAR MEETING MAY 27, 2014)