Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
May 27, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Chris Owen
  • Stacy Moore
  • Cathy Tilma
  • Danny Wallace
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Barbara Kratzer, Assistant City Clerk

GUESTS:

Don & Arviada McKinney, #5 Douglas; Harvey Sorensen, #13 Colonial Court

MINUTES

The April minutes were approved as printed.

CLAIMS

Wallace moved to approve the Claims (Ord. App14-05) as of May 27, 2014 totaling $83,157.86; Moore seconded; passed unanimously. Claims for May total $100,880.78.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for April totaled $41.484 as compared with $31,942 for 2013. Expenditures totaled $59,483 as compared to $64,451 for 2013. Year-to-Date Revenues exceed Expenditures by $308,980 as compared to $258,253 for 2013. Unencumbered cash and investments as of 04/30/2014 total $1,759,432.

NEW BUSINESS: OUT OF ORDER

  1. Home Business License Application - Donald McKinney, #5 Douglas. Mr. McKinney fielded questions from council members regarding his submitted home business application for #5 Douglas. A copy of the application was provided to each council member. Council members discussed merits of the application.
    Motion: Motion to approve the Home Business Application for Donald McKinney, #5 Douglas. (Stacy Moore) Seconded: Greg Shelton
    Vote: Yes - 3 No - 2. Motion passed.

NEW BUSINESS: OUT OF ORDER

  1. Discuss installation of mini cell antennas - Harvey Sorensen Harvey Sorensen addressed city council on behalf of Ideatek regarding small-cell development and technology in the Eastborough area. A handout was provided to council members for review. The handout discussed what small-cell technology is and why the technology may become a part of the landscape of Eastborough. Ideatek is currently only looking to add an antenna to a light pole on the corner of Douglas and Woodlawn. The benefits of small-cell technology were reviewed by Mr. Sorensen. FCC regulations do not require Ideatek to obtain approval from the City of Eastborough prior to the installation of the antennas. The City of Eastborough will be compensated through a franchise agreement in the event the antennas are installed.

PUBLIC AGENDA

Nothing

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Code Enforcement Officer, Wade Vickery

  1. Wade will ask Ernstmann Tree Care to evaluate the tree in the island at Stratford & Lynwood.
  2. Wade asked councilmember Owen to evaluate the curb/guttering at #26 Colonial Court.
  3. Council discussed the possibility of implementing a "3 strikes you're out" policy as it would pertain to property maintenance concerns. By next council meeting, Danny Wallace and Stacy Moore will provide council with a draft process for council to review for Wade to follow for code enforcement of property issues.
  4. Mayor Anderson asked Wade to evaluate the corners of City Hall property with the possibility of placing a reflective poles where needed to prohibit cars/trucks from damaging the grass.
  5. Mr. Wallace reported that #36 Norfolk did obtain a building permit.
  6. Council asked Mr. Bogle to follow up with the issue of a variance application as it pertains to #11 St. James. For the record, Mr. Wallace stated that he did not have any issue with the shed at #11 St. James.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. Patchwork around the city is completed.
  2. Valley Gutter project proposal: Approximate Total $48,400
    1. Peachtree & Lakeside (approx. $10,000)
    2. Peachtree & Hampton (approx.. $16,000)
    3. Peachtree & Willowbrook (approx.. $13,000)
    4. Willowbrook North of Hunter: (approx.. $9,400)
    Motion: (Greg Shelton) Motion to proceed with 4 valley gutters as proposed. Seconded: Stacy Moore. Vote: Yes - 5. Motion passed unanimously.
  3. Owen continues to work on obtaining bids for the survey of the properties along the fence separating the homes from the park. 3 contacts have been made. 1 bid has been submitted and Owen is waiting on the other 2 bids.
  4. Mayor Anderson asked Owen to follow up regarding the street striping of Douglas. Other areas were striped in the city.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Greg will meet with Waste Connections representative, Greg Fawcett, regarding other options for the community clean- up day for next year.
  2. Barbara will work with Greg Decker, Decker Electric, to order a replacement "High Drive" street sign that is missing.
  3. The project of replacing the lighting in the park is contracted and set to begin.
  4. Wade Vickery will take away the flagpole that was removed from City Hall.
  5. New "Eastborough City Hall" stone sign project is complete and the monument is moved to triangle park.
  6. Small waterfall in the park is fixed and working.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma reported:

  1. Tilma will continue to review the cleaning service bids for City Hall and make a recommendation.
  2. Tilma will begin the process to produce an updated Eastborough Directory.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore:

  1. Stacy visited with the residents #54 Mission regarding the building materials and lawn supplies on their property. He is confident the projects on their property are moving forward.
  2. Barbara submitted the permit to KDHE for the Storm Water project. He also visited with the individual at McConnell AFB who is in charge of the project for the AFB and received some guidance.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Will move forward with the variance issue for #11 St. James
  2. Reported that no action was taken by the State of Kansas on the Open Records issue. Council asked Mr. Bogle to move forward drafting an Open Records Ordinance for the City.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Explained the reasons for the expenditures to Car #2.
  3. Citations are up for the month of May.
  4. 5 background checks were performed on 5 possible applicants. 4 applicants remain for hire consideration. Chief plans to have an interview board ready for interviews by June 11.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Audit for 2013 will begin Monday, June 2.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

  1. Girl Scouts sent a letter thanking the City for its cooperation with their run.
  2. Changing domain address from eastborough.net to eastborough.gov
  3. Chris Owen answered council questions on the matter of changing the domain address of the city. Owen reported the cost will increase to $125 per year and will take a few weeks to change.
  4. Motion: (Danny Wallace)Motion to change the City of Eastborough domain suffix from .net to .gov. The purpose of this change is so that our email and website address adhere to security requirements and more closely to our legal designation as a municipality. This seamless transition will occur later this summer and we do not anticipate any interruption in our email or website traffic. Once the transition occurs, all traffic will be auto-forwarded behind the scenes to address those items coming in that are not using the new suffix. After a period of 36 months, users will need to have changed their address books and/or any links to the website reflecting the new change. A notice will go out to all residents with our new suffix as well as additional details closer to when the conversion will occur. Seconded: Stacy Moore. Motion Passed unanimously.

MEETING ADJOURNED --(NEXT REGULAR MEETING JUNE 24, 2014)