Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
June 24, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Chris Owen
  • Stacy Moore
  • Cathy Tilma
  • Danny Wallace
Treasurer:
Norman Farha
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

GUESTS:

MINUTES

The May minutes were approved as printed.

CLAIMS

Shelton moved to approve the Claims (Ord. App14-06) as of June 24, 2014 totaling $53,159.98; Wallace seconded; passed unanimously. Claims for June total $78,121.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for May totaled $30,659 as compared with $34,056 for 2013. Expenditures totaled $100,043 as compared to $96,129 for 2013. Year-to-Date Revenues exceed Expenditures by $212,179 as compared to $168,963 for 2013. Unencumbered cash and investments as of 05/31/2014 total $1,690,048.

PUBLIC AGENDA

Nothing

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Code Enforcement Officer, Wade Vickery

  1. Wade reported having a good month. Every resident contacted has either corrected their violation or is in the process of correcting the problem.
  2. Wallace recommended the following process for dealing with Code Enforcement Violations:
    a) Send letters to property owners which will include an ordinance deadline.
    b) If no action is taken, someone will be hired to clean up the property and the property owner will be billed.
    c) Citations will be issued to property owners with unpaid bills and required to appear in court.
  3. Wallace reported that Stacy Moore had obtained a signed Variance Request from the owner of #11 St. James (dated 6-4-2014). Wallace stated that he has no problem with the request and recommends Council approval. Following discussion Moore moved to approve the variance request; Wallace seconded. Moore, Shelton and Wallace voted in favor; Owen voted against and Tilma abstained. Motion passed

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. Larry Henry, MKEC, has sent out a notice for bids on the Valley Gutter Project.
  2. Two bids were submitted to conduct a survey along the fence separating residential property from Eastborough City Park. One company bid $4850 while the other bid $7850. Owen moved to approve the Baughman Company bid for $4850; Shelton seconded; passed unanimously.
  3. The quote, submitted by Decker Electric, to replace the missing street sign is $536.88 plus shipping and handling. Owen did not ask for Council approval at this time.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. The project to repair the ditch and curbing along Norfolk is completed.
  2. The project to change out the lighting, in the Triangle Park, is completed.
  3. Some of the large stones have been removed from the pond but the work to rebuild the sides of the pond will be done later.
  4. The project to improve the drainage at Peachtree is complete and the water is now flowing in the right direction.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma reported:

  1. Responded to questions concerning the additional cost on the bathroom renovation project. Council approved $7,000 for the project in February 2014. Ink Construction billed the City $10,047.97 for the project. The additional expenditures include:
    a) There was an upgrade to the tile as well as the installation of tiles approximately 4ft. up the walls.
    b) New window coverings.
    c) Repairs to the hallway cracks and repainting the area.
    d) Counter top upgrades.
    She agreed to visit with Wink Hartman concerning the additional expenses.
  2. Reported that OCD Cleaning Service will begin weekly cleaning of City Hall on July 3rd. The cost for weekly service will be $100.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore:

  1. Recommended the exclusion of the 49 street poles and signs from the Inland Marine Policy. The additional premium cost was approximately $1100.
  2. Reported the application for the Storm Water Permit has been submitted. Moore reported he had discussed the testing procedure with people at McConnell and received information how to proceed.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Reported that beginning July 1, the law regulating Open Carry goes into effect. Bogle recommended administering the law the same as with concealed carry by not putting up signs which would restrict the gun owner. Bogle agreed to prepare a Resolution stating no signs will be erected restricting open carry.
  2. Asked for questions concerning the approval of the Sedgwick County Emergency Mitigation Plan. Following discussion Bogle asked that Rick Shallenbarger, Sedgwick County, be contacted and asked to attend the next meeting. No action was taken.
  3. Asked Council if they had reviewed the ordinance establishing procedures and fees to be charged to persons for accessing and/or coping open public records (G14-02) and if there were any questions. Moore moved to approve Ordinance G14-02 as printed; Owen seconded; passed unanimously.

POLICE CHIEF'S REPORT-Matthew Cox

Cox:

  1. Reviewed and answered questions concerning the monthly report.
  2. Announced the hiring of two new officers, Michael Erwin and Alexis Heiser. Michael will begin on June 30th and Alexis on July 7th. Both will attend the Police Academy beginning August 11th or October 13th. Both have signed contracts with the City to work two years following the Academy or reimburse the City for the cost of attending the Academy.
  3. Reported he is in the process of purchasing new computers for the vehicles.
  4. Reported researching the idea of the City providing weapons for the officers. Several weapons would be kept in reserve if needed.
  5. Responding to a question about the use of Tasers, Cox stated that many departments are now reconsidering Tasers because officers are using them too often. The Police Department here has never used them.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Gann reported the Auditors asked whether or not we had ever tested the backup system. Since Hubris Communications set up the program, she asked Owen if there was a procedure to test the system.
  2. Kratzer reported the Ordinances to adopt the Standard Traffic Codes and Uniform Public Offense Codes are ready for approval. Bogle requested the issue be tabled until he can review any changes to the updates.
  3. Kratzer handed out copies of the updated listing of Homes for Sale; Vacant Properties; and Rental Properties.
  4. Kratzer stated a budget workshop will be called to review and make changes to the draft 2015 budget.
  5. Kratzer reminded Council of the upcoming 4th of July Parade.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

    No report

MEETING ADJOURNED --(NEXT REGULAR MEETING JULY 22, 2014)