Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
July 22, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council:
  • Chris Owen
  • Cathy Tilma
  • Danny Wallace
Treasurer:
Norman Farha
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Stacy Moore, #7 St. James; Greg Shelton, #3 Park Avenue; Wade Vickery, Code Enforcement Officer.

GUESTS:

Henry Helgerson, #12 Peach Tree; Rick Shellenbarger, Sedgwick County Emergency Management.

MINUTES

The June minutes were approved as printed.

CLAIMS

Wallace moved to approve the Claims (Ord. App14-07) as of July 22, 2014 totaling $163,249.79; Tilma seconded; passed unanimously. Claims for July total $189,309.06. Special expenditures include: $65,797.50 City of Wichita (2nd half payment for Fire Service); $45,930.48 Kansas Dept. of Transportation (Loan payments on TR-0090 & TR-0042); $7,062.25 Travelers (Quarterly insurance payment)

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for June totaled $310,821 as compared with $307,669 for 2013. Expenditures totaled $78,121 as compared to $58,092 for 2013. Year-to-Date Revenues exceed Expenditures by $444,880 as compared to $445,759 for 2013. Unencumbered cash and investments as of 06/30/2014 total $1,922,748.

PUBLIC AGENDA

Henry Helgerson, #12 Peach Tree, reported on an incident that occurred over the weekend. Advanced Audio, located across Kellogg in Wichita, sponsored the second annual "Loudest Speakers Contest" on Saturday between the hours of 10:00am and 4:00pm. Helgerson stated the noise was so loud that it made the windows shake in his house. Helgerson contacted 911 to report the problem. Eastborough officers responded and agreed the noise was excessive. Advanced Audio when contacted stated that they had received a permit, through the City Manager's office, to exceed normal levels. The officers added that the noise level throughout the city varied. Helgerson asked the council if a letter could be sent to the City Manager's office addressing the problem and ask them to reconsider approving a permit in the future.

OUT-OF-ORDER

Rick Shellenbarger, Sedgwick County Emergency Management, attended the meeting to answer questions concerning the 2014 South Central Kansas (Homeland Security Region "G" Multi-Hazard, Multi-Jurisdictional Mitigation Plan. The Plan has been adopted by the Federal Emergency Management Agency (FEMA) and is now awaiting adoption by the local jurisdictions. In accordance with the Disaster Mitigation Act of 2000, this plan satisfies the requirements of having a plan completed every five years and continues to allow for mitigation funding pending adoption by those jurisdictions identified in this plan. Kansas has been divided into 7 Districts. The Plan must be adopted, through approval of a Resolution, in order to be eligible for funds. The issue was tabled until July to gather more information.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. No monthly report was submitted by the Code Enforcement Officer.
  2. Wallace asked for an update on #15 Colonial Court. Kratzer reported the property was purchased by US Bank in June. The redemption period will end on September 10th. Local contact is attorney, Mark Mellor. To date the city has paid Wade Vickery $224 to clean up the property and will pay for regular maintenance. A letter will be sent to the Bank through the Attorney asking for reimbursement of expenses and including copies of ordinances pertaining to the maintenance of the Property.
  3. Wade Vickery will be asked to haul off the brush pile at #13 Peach Tree.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. He was not sure whether or not the project of striping Douglas and Huntington is complete and asked the Clerk if a statement had been submitted for compensation.
  2. Larry Henry, MKEC, has put out for bid the Valley Gutter Project. Deadline for submitting bids is the middle of August.
  3. An acceptance of the bid email will be sent to Baughman to begin the survey project and Owen hopes to bring a copy of the survey to the August council meeting.
  4. Receiving a complaint concerning the standing water at the intersection of Morgan and Drury. There is an area of standing water, following a storm, but at this time it does not warrant action.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Kratzer read Shelton's report:

  1. USDA relocated all but 5 of the geese which they were unable to collect using approved means. At one time 32 geese could be found at the park. The cost for permit and removal was $2290.
  2. Tree Top will complete repositioning of large shore boulders and balance of work to repair the severe erosion.
  3. Chem-Trol has been contacted and is aware of need to treat algae in the pond.
  4. Extensive sodding and seeding at City Park will begin soon.
  5. Rick Lynn will refinish the 3 benches in the north park.
  6. You may notice that instead of mulch Wade and Charolett are using grass clippings. It seems effective and efficient though I am not in love with the look.
  7. Decker Electric is going to try and reset the lighting controls in triangle park.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma reported:

  1. Reported that Sunflower Directory will soon have a copy of the new directory for proofing.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore:
No Report

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Asked Council to withdraw their request for him to draft a Resolution concerning "Open Carry" of firearms.

POLICE CHIEF'S REPORT-Captain Mike Cross

Cross:

  1. Reviewed and answered questions concerning the monthly report.
  2. Reported the two new officers will be attending the Police Academy in August.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Reminded Council of the Public Hearing on the 2015 Budget on August 5th at noon. A vote will be taken following discussion. In order to approve the budget three members of the Council are needed for a quorum.
  2. Reported a sewer backup at City Hall which required the services of a plumber.
  3. Reported the principal payment of $86,301.25 will be made in August on the General Obligation Bond (Westside Street Project).
  4. Repairs will soon be made to the damaged stone sign at Douglas and Norfolk. The City will recover damages by going to the driver's insurance company.
  5. A fruit bouquet was sent to the Police Chief from the Council and staff following his recent surgery.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

    No report

MEETING ADJOURNED --(NEXT REGULAR MEETING AUGUST 26, 2014)