Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
August 26, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Stacy Moore
  • Chris Owen
  • Cathy Tilma
  • Danny Wallace
Treasurer:
Norman Farha
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle

ABSENT:

None

GUESTS:

Gene and Mary Miller; #18 Huntington

MINUTES

The July Council minutes and Special Budget Hearing Minutes were approved as printed.

CLAIMS

Shelton moved to approve the Claims (Ord. App14-08) as of August 26, 2014 totaling $159,035.57; Wallace seconded; passed unanimously. Claims for August total $160,380.38.
Special expenditures include: $86,301.25 Kansas State Treasurer (General Obligation Bond-Principal Payment); $3,200 Tony Loehr (Rebuild Stone sign at Douglas and Norfolk).

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for July totaled $39,742 as compared with $35,895 for 2013. Expenditures totaled $187,018 as compared to $191,033 for 2013. Year-to-Date Revenues exceed Expenditures by $297,604 as compared to $290,617 for 2013. Unencumbered cash and investments as of 07/31/2014 total $1,775,473.

PUBLIC AGENDA

OLD BUSINESS

Mayor asked if there was any further discussion on Resolution No. 14-01 (A Resolution adopting the South-Central Kansas Homeland Security Region G Multi-Hazard, Multi-Jurisdictional Mitigation Plan. Owen moved to approve Resolution No. 14-01 as printed; Shelton seconded; passed unanimously.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly report with council and answered questions.
  2. Reported that Officer Erwin and Officer Hiser were doing well at the Training Academy in Hutchinson. The training and certification program goes for 14 weeks.
  3. Reported receiving numerous positive responses to the "baby ducks" article in the Wichita Eagle

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace

  1. Asked for an update on #15 Colonial Court. Kratzer reported that the property had sold to the bank in June. A letter was sent to the local attorney, representing the property owner, identifying the issues that need to be addressed and the amount the City has paid to date to clean up the property.
  2. Reported that the police recently dealt with an unpleasant issue at a building site. As a result he would like to draft a letter to contractors to go along with building permits. The letter would outline the city's expectations during the construction process. A draft of the letter will be submitted for discussion at the next meeting.
  3. Reported that the police and code enforcement officer are working on a "door hanger" to be used in the notification process.
  4. Wade Vickery (Code Enforcement Officer)
  5. Reviewed his monthly report.
  6. Reported being contacted by the owner of #8 Norfolk concerning an exposed clay pipe located near the street in front of his house. His question was whether or not it was the property owner's problem or that of the City. Vickery advised that it was his issue. Vickery recommended removing the old clay pipe or simply cover the pipe with dirt.
  7. Reported that he is continuing to straighten the street signs throughout the City, but is having problems removing old signs from the ground. Vickery asked Council to authorize the purchase of a "high lift jack and post plant" to assist in the process. Council authorized the purchase.
  8. Reported that he is in the process of removing a pile of sand and concrete from #48 Mission. The debris was the result of the water project or valley-gutter project.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore:

  1. Reported that as part of the EPA Permitting Process, he is in the process of developing a plan for water testing.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. That while only 7 geese were spotted around the pond the duck population continues to increase.
  2. The work to repair the erosion around the pond continues.
  3. The large waterfall is not working due to a problem with the pump.
  4. Three dead trees on city property have been removed. A dead pine in Triangle Park still needs to be removed.
  5. That it is time to put the City Park Contract out for bid when it comes up for renewal in January.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. Andale Paving, Inc. was the low bidder at $48,110 for the Valley-Gutter Project. Owen moved to approve their bid for the 5 Valley-Gutters; Shelton seconded; passed unanimously.
  2. The process to change the email address from "eastborough.net" to "eastborough-ks.gov" is complete.
  3. The survey and legal descriptions for the residential properties along the park are complete.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Tilma:

  1. Reported she will follow-up on the progress of the new residential directory.
  2. Reported she is in the process of taking bids to replace the door into the Chief's office. She will be looking for a solid wood door to replace the current one.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:
No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

Gann/Kratzer
No report

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson reported:

  1. A letter was sent to the Wichita City Manager concerning the permit issued to Advanced Audio which allowed them to exceed the noise level. Henry Helgerson, #12 Peach Tree, brought this issue to the attention of Council at the July meeting.

Moore moved to go into Executive Session at 6:12pm until 6:45pm to discuss a personnel issue; Shelton seconded; passed unanimously.

MEETING ADJOURNED --(NEXT REGULAR MEETING SEPTEMBER 23, 2014)