Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
October 28, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Chris Owen
  • Danny Wallace
  • Cathy Tilma
City Clerk:
Debra Gann
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Barbara Kratzer, Assistant City Clerk; Stacy Moore, Councilmember

GUESTS:

Mike Wise, Wise & Associates; Gene and Mary Miller; #18 Huntington; Steve and Barbara Eichert, #55 Norfolk

MINUTES

The September Council minutes were approved as printed.

CLAIMS

Wallace moved to approve the Claims (Ord. App14-10) as of October 28, 2014 totaling $65,975.34; Owen seconded; passed unanimously. Monthly Claims for October total $83,835.82

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for September totaled $29,673 as compared with $30,912 for 2013. Expenditures totaled $69,092 as compared to $53,435 for 2013. Year-to-Date Revenues for 2014 exceed Expenditures by $193,074 as compared to $193,244 for 2013. Unencumbered cash and investments as of 09/31/2014 total $1,670,943

PUBLIC AGENDA

#55 Norfolk Variance Request: Steve and Barbara Eichert, owners of #55 Norfolk, addressed the council to request a #variance to build a 4 ft. wrought iron fence along front of property. Submitted to council was the review report from Larry #Reynolds who recommended approving the permit after granting a variance and determined the fence is a landscape element that will #improve the property.
Variance (1): a variance from section one of Ord. G12-02 allowing the fence upon public street right-of-way. Variance (2): a variance from section 2 allowing a fence in excess of 36" in height closer to the street than the front building setback line.
Variance (1) Owen: Motion to approve variance. Wallace: Second. Passed unanimously.
Variance (2) Owen: Motion to approve variance on the conditions the fence height does not exceed 48" and is wrought iron construction. Wallace: Second. Passed unanimously.

NEW/OLD BUSINESS

  1. Discuss the 2015 Health Insurance Proposals: Mike Wise, with Wise & Associates, attended the meeting to address any questions regarding the 2015 Health Insurance Proposals. Council discussed changes and will review information provided by Mr. Wise. Council will vote on the Health Insurance Package at the November 25, 2015 City Council Meeting.
  2. Approve 2015 Insurance Package: The 2015 Insurance Package was submitted to council for review. Wallace moved to approve the 2015 Insurance Package with ongoing review of coverage. Owen seconded. Passed unanimously

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly report with council and answered questions.
  2. Reported that the new laptop computers for the police vehicles are on order. The Chief will contract with The Radio Shop for installation.
  3. Reported the prisoner transport cage that was no longer needed was given to the Wabaunsee County Sheriff department.
  4. Announced the recruit graduation: November, 14, 2015 1:00 pm
  5. Will begin the process of determining and gathering the spec information for a new patrol car.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. Wallace reported that he will begin the draft copy of the construction letter for residents.
  2. The Code/Ordinance enforcement door hangers will now be utilized by Wade Vickery and the police officers.

Vickery, Code Enforcement Officer -

  1. Vickery reported that he will begin decorating the City for Christmas after the Thanksgiving Holiday.
  2. Vickery had no compliance report. All residents responded in a timely manner to code enforcement requests.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Mayor Anderson read the report submitted by Stacy Moore regarding the update on the EPA Storm Water Discharge Permit.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Mr. Shelton is aware that the waterfall is not functioning. However, with the onset of winter, has opted to address the matter in the spring.
  2. Reported that the all the lights in the park have been fixed.
  3. Tree Top Nursery will address the boulder issues in the pond. The pond must be drained in order for the issue to be addressed properly.
  4. Wade Vickery asked Shelton to explore the option of providing a 20 amp outlet at the park on the lower part of the gazebo. Currently the only outlet available is up high on the structure.
  5. Shelton asked Wade Vickery to rake and spread the playground mulch from time to time.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. Andale Paving, Inc. has completed the valley gutter project and reported that he was very pleased with the work.
  2. Still working with Baughman Company, P.A. to complete the survey project. Gann reported that the invoice for the project was received. Owen instructed Gann to hold payment on the invoice until all issues with the survey are resolved. Owen will notify Gann to release payment.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. Sunflower Directories has completed the 2014 City Directory and will distribute them next week. She instructed the individual doing the deliveries to not leave directories at vacant houses.
  2. Reported that she is moving forward with the project to fix the Chief's office door.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Reported he is still waiting on Baughman Company, P.A. to complete the survey project for #20 Peach Tree Lane. The legal description for this property was not included in the survey.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

No Report

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Anderson - No report

EXECUTIVE SESSION

Council went into Executive Session to discuss Police officer compensation. Following discussion Council came out of Session and Shelton moved to approve the following:

  1. Entry level hourly compensation for officers will be increased by 20%;
  2. The remaining officers and Chief will be eligible for merit increases up to 15%:
  3. All officers, including the Chief, will be eligible for an additional 5% merit increase during the 2015 calendar year effective on their individual anniversary date;
  4. The aforementioned adjustments will be effective starting with the next pay period which is November 9, 2014;

Owen seconded; passed unanimously.

MEETING ADJOURNED --(NEXT REGULAR MEETING NOVEMBER 25, 2014)