Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
November 25, 2014
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Chris Owen
  • Stacy Moore (via conference call)
City Clerk:
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Danny Wallace, Council Member; Cathy Tilma, Council Member

GUESTS:

Kyle Smith, St. Peters, Mo; Gene & Mary Miller, #18 E Huntington; Hugh Wilson, #46 E Norfolk Dr.; Greg & Karri Strack, #28 E Douglas Avenue; Laura Meyers, Sedgwick County Emergency Communications

MINUTES

The October Council minutes were approved as printed.

CLAIMS

Shelton moved to approve the Claims (Ord. App14-11) as of November 25, 2014 totaling $101,048.34; Owen seconded; passed unanimously (Moore voted via conference call). Monthly Claims for November total $123,673.26. Major expenditures for November include: $43,865 for 2014 Valley Gutter Project; MKEC Consultant fees, $7,677.50; Mobiletek Consulting, laptop computers for patrol cars, $9,951.

TREASURER'S REPORT-Norman Farha

Farha reported that revenues for October totaled $46,128 as compared with $46,955 for 2013. Expenditures totaled $83,183 as compared to $91,337 for 2013. Year-to-Date Revenues for 2014 exceed Expenditures by $256,019 as compared to $148,860 for 2013. Unencumbered cash and investments as of 10/31/2014 total $1,633,888.

PUBLIC AGENDA

  1. Karri Strack, #28 E Douglas, asked the Council if there were special rules concerning the amount of holiday decorations and limits on lighting? The answer is no.

NEW/OLD BUSINESS

Item #1:
Laura Meyers, Major with the Sedgwick County Emergency Communications (Dispatch) explained that in 2013, Sedgwick County 911 received 80,517 misdialed phone calls tying up dispatchers unnecessarily for nearly 3,355 hours. To help reduce the volume of calls, a new program titled "Don't Play Around and Lock It Down" is being introduced into the community. Meyers asked Council's help in bringing this issue to the public and circulate cards prepared by Sedgwick County explaining what each cell phone user can do to avoid the problem.
Item #2:
Kyle Smith told the Council he is in the process of purchasing #35 S Hampton. He would like to have a survey done before closing on the property and has come to the Council for help. The street next to the property, Willowbrook, was vacated during the Kellogg Project and the area divided between the adjacent properties. Neither the City Clerk or City Attorney could find the proper documentation, therefore, a new vacation ordinance will need to be drafted, according to state statue and approved by the Council. Owen moved to approve the ordinance as prepared by the City Attorney; Shelton seconded; passed unanimously.
Item # 3
The Mayor reviewed the two Health Insurance proposals for 2015 (Affordable Care Act Plan and HMO Product Plan and asked for comments. Following discussion Shelton moved to approve the Affordable Care Act Plan as presented; Owen seconded; passed unanimously. Mayor further discussed the possibility of setting up a Health Reimbursement Plan. No action was taken at this time.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly report with Council and answered questions.
  2. Reported the recruits are now participating in field training.
  3. Handed out copies of Rusty Eck's Bid for a new patrol car and asked for questions or comments.
    Chief reported that he plans to advertise the old car for sale rather than trading it in.
    Mayor asked the Chief to obtain a couple more bids before making a decision.
  4. Reported that Newcomer was called out to sand Douglas, Huntington and major intersections after the first snow.
  5. Reported the 3 new lap top computers for the patrol cars have arrived and soon will be installed. Verizon was chosen as the wireless provider in order to be compatible with the county network

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

No report

Vickery, Code Enforcement Officer - No report

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Mayor Anderson reviewed Stacy's monthly report with the Council. The report included:
      a) Information on the EPA Storm Water Discharge Permit
      b) Summary of the health insurance renewal proposals
      c) Compensation for Larry Reynold, Architectural Consultant, review of permit applications

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. The water in the pond will need to be lowered, after the holidays, in order for Tree Top to repair the erosion along the bank.
  2. Tree Top will replace the dead tree in the Triangle Park in the spring.
  3. Receiving the 2015 renewal contracts from Tree Top Nursery, Trim All and Echo Landscaping. In addition he has spoken to several companies that specialize in pond maintenance and irrigation. Mayor reminded Shelton that the City receives "conservation rates" from the Water Department for the irrigation in the City Park and the amount used needs to be tracked monthly.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Owen reported:

  1. Andale Paving did a good job on the Valley Gutter Project which was recently completed.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:
No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. Gann reported receiving a call from a resident wanting to place on the website or in a newsletter a request for residents to contact the Target Store asking them to reconsider closing the store. Council agreed that this was not an issue a city should be taking a stance on.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Mayor Reported:

  1. Kimberly Rix, Sunflower Directories, has delivered the new directories to the residents.
  2. Attending the graduation ceremony for Alexis Hiser and Michael Erwin from the Police Academy in Hutchinson. Officer Hiser received the highest academic award and Officer Erwin ranked #11 in the class.
  3. The Annual Chili Feed at City Hall on the 19th of December.
  4. The December meeting is scheduled for the 23rd and asked Council if they wished to change the meeting date to December 16th. Owen moved to approve the change of meeting date from the 23rd to the 16th; Shelton seconded; passed unanimously.
  5. Mayor reported the salary adjustments to the Police Department have been implemented.

MEETING ADJOURNED 6:25PM---(NEXT REGULAR MEETING DECEMBER 16, 2014)