Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
January 27, 2015
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Stacy Moore
  • Chris Owen
  • Danny Wallace
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Cathy Tilma, Council Member; Debra Gann, City Clerk; Norman Farha, Treasurer

GUESTS:

Scott B. Poor, #4 South Colonial Court; Gene and Mary Miller, #18 Huntington

MINUTES

The December minutes were approved as printed.

CLAIMS

Shelton moved to approve the Claims (Ord. App15-01) as of January 27, 2015 totaling $153,058.51; Owen seconded; passed unanimously. Claims for January total $153,152.60. Major expenditures for January include: $66,915 (1st installment City of Wichita Fire Service); $6,001.25, (General Obligation Bond Interest Payment); $10,193 (Worker's Comp. Renewal); $$6,857.75 (Insurance package Installment); $4,413.40 (KDOT Loans-Interest Payment).

Kratzer reported that revenues for December totaled $36,328 as compared with $40,388 for 2013. Expenditures totaled $93,033 as compared to $74,988 for 2013. Year-to-Date Revenues for 2014 exceed Expenditures by $208,890 as compared to $45,732 for 2013. Unencumbered cash and investments as of 12/31/2014 total $1,486,758.

PUBLIC AGENDA

  1. Scott Poor, Hartenstein Poor LLC, addressed the Council concerning municipal court collections and the services the law firm provides in recovery of such uncollected funds.
    Discussion followed resulting in council approving the increase of the "Failure to Approve" amount. The City Attorney was asked to prepare a draft ordinance for review at the February meeting. The City Clerk was asked to contact Mr. Poor and request a contract for Council review.
  2. The Mayor explained the reasoning behind a Health Reimbursement Arrangement. This Employer sponsored plan allows an Employer to set aside a specific amount annually for the employees to use to pay out of pocket health care expenses. The Individual maximum is $2,000 and Employee/Spouse or Family is $4,000. Each employee participating will have $1500. Those with dependents will have an additional $1500. The first $500 out of pocket is the responsibility of the employee. The HRA will pay the next $1500. HRA will not apply to office visits or prescription drug co-pays or coinsurance. Owen moved to adopt the plan, as listed above; Moore seconded; passed unanimously. Council also approved the Insurance Consulting and Service Agreement which includes the changes made by the City Attorney. The Agreement will be signed by the Mayor and Mike Wise, Wise & Associates, Inc.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly report with Council and answered questions.
  2. Reported that the number of citations have increased now that the police department is at full staff.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. Wallace asked the CE Officer for an update on the efforts to remove the dead tree on St. James.

Vickery, Code Enforcement Officer

  1. No action has been taken by the residents with violations. The next step is to issue citations to appear in court.
  2. There seems to be movement in the foundation at City Hall and a foundation person needs to be contacted.
  3. Damaged curbing, on the island, at Woodlawn and Norfolk needs to be repaired.
  4. Repairs need to be made to several storm vaults in the city.
  5. Trees along the Westside of Woodlawn need thinning out.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore reported:

  1. The State has approved the application for the Storm Water Permit. Eastborough will now have a year to develop a plan. Included in the plan will be ways in which to regulate water run-off; establish a program to test water samples; use the website to educate residents.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Tree Top is in the process of draining the pond to correct the erosion problems and reset some of the large stones. At the same time the upper pond will be drained and cleaned out.
  2. 2015 Maintenance contracts have been approved for Tree Top Nursery, Trim All Mowing and Trimming and Echo Landscapes.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Chris Owen

  1. Owen requested ideas from the Council for future street work. His priority would be to begin sealing streets to help avoid further deterioration.
  2. Owen reported that a resident complained about a problem of standing water in the intersection of Drury and Morgan. This is a problem but no resolution is in place.
  3. Larry Henry, Street Consultant, announced his retirement from MKEC in the spring.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

No report

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Presented the "Petition for Vacation of Street" and "Notice of Hearing on Petition for Vacation of Street" to Council. This petition refers to a portion of Willowbrook between Hampton and Woodlawn. The Hearing will be held before the regular council meeting on February 24, 2015.
  2. Reported that the Sedgwick County Commission will take up the issue of transferring the area of Eastborough, west of Woodlawn, from Wichita Township to Minneha Township.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

Kratzer reported:

  1. A letter was sent to Frank and Laura Judilla, #16 Douglas, concerning the large hole in the roof.
  2. Westar will soon begin a new "Replace on Failure Program". Led fixtures will replace the old ones. The new lamps will have a different color.
  3. A $25 memorial contribution will be sent to the Sedgwick County Zoo in memory of Britt Brown II. His son, Britt, is a longtime resident of Eastborough and has served several terms on the Council.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Mayor Reported:

  1. The deadline to file as a candidate for City Council was noon today. Those who filed for the three vacancies are: Greg Shelton, Jerry Cohlmia and Stacy Moore. Elections will be held on April 7th.

EXECUTIVE SESSION

Council went into Executive Session at 7:15pm for the purpose of annual salary reviews. Adjourned 7:27pm: Shelton moved to approve a 5% salary increase for the Clerk, Asst. Clerk, Court Clerk and Wade Vickery. The salary for the Code Enforcement Officer will remain at $500 per month. No adjustment will be made in the retainers to the City Attorney and Municipal Judge. These adjustments are retroactive to January 1st.

MEETING ADJOURNED---(NEXT REGULAR MEETING FEBRUARY 24, 2015)