Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
February 24, 2015
5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Stacy Moore
  • Chris Owen
  • Cathy Tilma
Treasurer
Norman Farha
City Clerk
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle
Code Enforcement Officer:
Wade Vickery

ABSENT:

Danny Wallace, Council Member

GUESTS:

Gene and Mary Miller, #18 Huntington; Kyle and Cathy Smith, #35 Hampton

Public Hearing (Petition for Vacation of Street)

Mayor asked if there were any questions or comments concerning the vacation of Willowbrook Road. There were none. Owen moved to approve the Petition for Vacation of Willowbrook Rd. in the City of Eastborough, Kansas, from the East line of Woodlawn Blvd. to the Westerly line of Hampton Rd.; Shelton seconded; passed unanimously. Owners of #35 Hampton questioned ownership of the light fixture on the south side of their property. Owen and Vickery agreed to follow-up.

MINUTES

The January minutes were approved as printed.

CLAIMS

Shelton moved to approve the Claims (Ord. App15-02) as of February 24, 2015 totaling $67,281.74; Owen seconded; passed unanimously. Claims for February total $67,324.28.

TREASURER'S REPORT

Farha reported that revenues for January totaled $512,838 as compared with $486,823 for 2014. Expenditures totaled $152,137 as compared to $183,231 for 2014. Year-to-Date Revenues for 2015 exceed Expenditures by $360,701 as compared to $303,592 for 2014. Unencumbered cash and investments as of 1/31/2015 total $1,847,460.

PUBLIC AGENDA

None

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly report with Council and answered questions.
  2. Reported that Sergeant Halverson has been researching grants by Firehouse Subs to cover the cost of purchasing new radars. The goal would be 3 new units. Current radars are old and not reliable. The Department is now testing a new radar system. The cost for a mounted unit is $2012 with free installation and course instruction. The hand held unit is $1500. Considering the condition of the current units, Moore moved to approve the purchase of one handheld unit; Owen seconded; passed unanimously.
  3. Chief asked the City Attorney to review a copy of the Uniform Public Offense Form and make changes.
  4. WPD will include Eastborough offices is their three day rifle classes.
  5. The new patrol car should arrive in April. Once the new vehicle is ready for the streets the Chief will prepare the oldest vehicle for sale.
  6. A Storm Safety Class will be held at City Hall. The general public is invited to attend.
  7. Officers will have the opportunity to meet Mike Wise and discuss the new healthcare plan at the upcoming staff meeting.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Vickery, Code Enforcement Officer

  1. The issue with the dead tree has been resolved.
  2. A citation will be issued to the nonresponsive resident to a boat violation.
  3. A trailer violation is in the process of being resolved.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

Moore reported:

  1. Sending a model storm water ordinance to the City Attorney for his review. Discussion and passage of the ordinance will be tabled to the March 24th meeting.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Tree Top will begin park clean-up the week of the March 16.
  2. Ernstmann Tree Care is in the process of removing dead trees on city property.
  3. The pond project to rebuild the retaining walls is moving along. Clean-up of the upper pond will begin soon.
  4. A resolution to the waterfall problem is pending.
  5. The mulch in the playground area needs to be leveled out. Shelton asked Vickery to handle this project.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Chris Owen

  1. Owen moved to approve the annual renewal contract with South Central Sealing for pothole and minor street repairs; Moore seconded; passed unanimously.
  2. Owen recommended a Street Sealing Project for 2015.
  3. Owen mentioned the potholes, along Woodlawn, needing to be repaired. The Chief also prepared a pothole map to be forwarded to MKEC and South Central Sealing.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Cathy Tilma

  1. Tilma reported the door to the Chief's office has been stained and a new solid door will be purchased for the Patrol Room.
  2. Tilma reported receiving a call from Briggs Foundation about setting up a meeting to evaluate the recent City Hall foundation work and make appropriate adjustments

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Reported reviewing the engagement letter from Hartenstein Poor LLC and presented copies for the Mayor's signature.
  2. Reported the "Failure to Appear" amount ordinance will not be needed since the schedule of fines are set by the Judge. Judge Hollis has decided to raise the "Failure to Appear" amount to $100.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

Kratzer reported:

  1. TASC Group Business Plan Application has been completed in order for them to draft the Health Reimbursement Arrangement Document.
  2. The Sedgwick County Post will be the paper of record for all city publications along with the Eastborough website.
  3. A Building Permit for a new cedar fence was issued to Patty Dengler, #62 Norfolk.
  4. The Annual Clean-Up will be held on May 16th.

MAYOR; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Mayor Reported:

  1. Receiving Thank You notes for the Memorial Contribution to Arts Partners from the family of Katie Lynn and the Memorial Contribution to the Centers for the Arts from the family of George Mastio.
  2. He and David Crockett, #14 Norfolk, attended the Sedgwick County Commission meeting in which the Commission approved the removal of Eastborough's Woodlawn Heights Addition, west of Woodlawn, from Wichita Township to Minneha Township.
  3. He will be attending a meeting, hosted by the Kansas Department of Agriculture-Division of Water Resources on the 25th to learn more about the effect the new Flood Plain boundaries have on communities in Sedgwick County. MKEC has reviewed the information and maps the city received from FEMA. There are significant changes to the flood plain boundaries on Dry Creek running through Eastborough. The new boundaries appear to affect 5 or 6 homes.
  4. April will mark the 47th year since the signing of the Federal Fair Housing Act. Mayor asked Council to consider approving a Proclamation "Celebrating 47 Years of Fair Housing". Moore moved to approve the Proclamation as printed; Shelton seconded; passed unanimously

MEETING ADJOURNED 7:00PM---(NEXT REGULAR MEETING MARCH 24, 2015)