Welcome to the City of Eastborough

Mayor: David Anderson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
March 24, 2015
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Danny Wallace
  • Cathy Tilma
Treasurer
Norman Farha
City Clerk
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle

ABSENT:

Chris Owen, Council Member; Stacy Moore, Council Member; Wade Vickery, Code Enforcement Officer

GUESTS:

Gene and Mary Miller, #18 Huntington; Zach Edwardson, WAMPO; Jerry Cohlmia, #15 Hampton

MINUTES

The February 24th Council minutes were approved as printed.

CLAIMS

Wallace moved to approve the Claims (Ord. App15-03) as of March 24, 2015 totaling $65,378.80; Shelton seconded; passed unanimously. Claims for March total $67,658.30.

TREASURER'S REPORT

Farha reported that revenues for February totaled $43,297 as compared with $45,258 for 2014. Expenditures totaled $64,513 as compared to $61,073 for 2014. Year-to-Date Revenues for 2015 exceed Expenditures by $339,486 as compared to $287,776 for 2014. Unencumbered cash and investments as of 2/28/2015 total $1,826,244.

PUBLIC AGENDA

Zach Edwardson, representing the Wichita Area Metropolitan Planning Organization (WAMPO), reviewed MOVE 2040, the metro area's next long range transportation plan which looks out 25 years into the future and will guide the decision-making process to ensure the choices we make are both fiscally strategic and regionally beneficial. Edwardson explained that WAMPO serves 22 cities and all or part of 3 counties in south central Kansas. Chris Owen, outgoing Council Member serves as a non-voting member of the Transportation Policy Board. Council was given copies of the MOVE 2040 report along with copies of the power point presentation.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions.
  2. Reported officers will be attending training in the next few weeks in order to meet their annual requirement of 40 hours by the June deadline.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace

  1. Asked if Council would be discussing draft Ordinance G15-01relating to the regulation of non- storm water discharges to the storm drainage system. Council elected to table discussion until Councilman Moore is in attendance.
  2. Asked if anyone had noticed the bright light given off by some of the streetlights. Westar notified City Hall that when streetlights need replacement, led bulbs will be used.
  3. Asked for an update on the boat removal issue. Bogle reported he had spoken with the owner of the boat and was told the boat would be removed as soon as the owner's truck could be repaired.

Vickery, Code Enforcement Officer

    No report.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

No report.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Annual Clean-up is scheduled for Saturday, May 16th. A meeting is scheduled with Jim Spencer, Waste Connections, to discuss needed changes.
  2. Wade is handling the distribution of the mulch throughout the playground.
  3. The Pin Oaks, in the parks, have been sprayed and dead trees removed.
  4. A meeting is scheduled with Buddy from Tree Top Nursery to discuss the condition of the parks and identify the areas of the park that need to be mulched.
  5. The pumps at the pond are in need of repair.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Chris Owen

    No report.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Cathy Tilma

  1. Repairs are scheduled to be done on the stairs leading into the west entrance to City Hall.
  2. The door to the patrol room is scheduled to be replaced.
  3. Someone from Briggs Foundation & Brick Repair examined earlier foundation repairs to City Hall and made necessary adjustments.
  4. Patton Termite and Pest were contacted to help resolve a fly problem at City Hall.
  5. April 15th is the deadline to submit information for the upcoming newsletter.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

    No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

Kratzer:

  1. Reported the state has revised the rules relating publications. A city may now publish a summary, certified by the city attorney, and place the legal publication on the City's website. The purpose is to reduce publication costs.
  2. Announced: Easter Extravaganza, Saturday, March 23th 3-4:30 in the park; Sedgwick County Waste Tire Collection, April 17th & 18th between 9am and 4pm, Sedgwick County West Yard.
  3. Handed out a copy of the 2015 Home Census.
  4. Reported a resident contacted City Hall to report receiving a notice from MAPC concerning a Zoning Change across Kellogg.

PUBLIC RELATIONS; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-David Anderson

Mayor:

  1. Attended a meeting with Jerry Cohlmia at MKEC to discuss the 2015 Roads Program. The work will include filling cracks and sealing streets. Repairs to three storm water vaults were also added to the plan. The plan is to focus on protecting good streets before addressing bad streets.
  2. Attended a meeting sponsored by the Kansas Department of Agriculture, Division of Water Resources. The topic of discussion was the remapping of the flood plain for Sedgwick County. In light of the remapping, the Mayor recommended to Council moving forward in adopting the ordinance and begin the process of applying for the National Flood Insurance Program.
  3. Suggested setting up guidelines for expenditures needing Council approval and those that would fall under the category of maintenance expenditure. Discussion followed but no action was taken.

MEETING ADJOURNED 7:00PM---(NEXT REGULAR MEETING APRIL 28, 2015)