Welcome to the City of Eastborough

Mayor: Greg Shelton
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
June 23, 2015 5:30 pm


PRESENT

Mayor:
David Anderson
Council President:
Greg Shelton
Council:
  • Danny Wallace
  • Cathy Tilma
  • Stacy Moore
  • Jerry Cohlmia
Treasurer
Norman Farha
City Clerk
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle

ABSENT:

Wade Vickery, Code Enforcement Officer;

GUESTS:

Mary Miller, #18 Huntington;

SPECIAL

Mayor Anderson submitted his letter of resignation to the Council. Shelton moved to accept the resignation as printed; Cohlmia seconded; motion passed unanimously. Council President, Greg Shelton, assumed the duties of Mayor and the City Clerk administered the Oath of Office.

Mayor Shelton read a Proclamation acknowledging Anderson's many accomplishments during his 10 years of service to the community. Shelton, on behalf of the Council and Staff, also presented to Anderson a framed photo of the Eastborough Pond.

Mayor Shelton nominated John Johnson to fill the vacancy on the Council. Moore moved to approve the nomination; Wallace seconded; motion passed unanimously. Johnson was sworn in by the City Clerk.

MINUTES

The April Council minutes, dated May 5, 2015 were approved as printed.

CLAIMS

The Claims for May (Ord. App15-05) as of May 28, 2015 totaled $66,890.47 and were approved via email. (May Council Meeting was canceled due to lack of quorum).

Moore moved to approve the Claims (Ord. App15-06) as of June 23, 2015 totaling $107,770.48; Cohlmia seconded; motion passed unanimously. Claims for June total $133,239.88.

TREASURER'S REPORT

Farha reported that revenues for May totaled $34,248 as compared with $30,659 for 2014. Expenditures totaled $66,235 as compared to $100,045 for 2014. Year-to-Date Revenues for 2015 exceed Expenditures by $232,727 as compared to $321,914 for 2014. Unencumbered cash and investments as of 5-31-2015
Total $1,719,671.

PUBLIC AGENDA

None

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions.
  2. Reported the results of the State "Click-it or Ticket Campaign." Officers worked 46 hours of overtime during the campaign which will be reimbursed to the City by the state. The department is also eligible for $3,600 to purchase law enforcement equipment.
  3. Reported the new patrol car should arrive in the next couple of weeks.
  4. Sergeant Halverson and Officer Erwin are attending the rifle training class. Sergeants Halverson and Sergeant Dorritie will attend the Ks. Police Administrators Seminar in July.
  5. Officer Erwin was involved in a minor fender bender. Insurance covered everything except the $500 deductible
  6. Asked the council if they might consider offering the officers laundry service for their uniforms?

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace

    No report

Vickery, Code Enforcement Officer

  1. The bank has been contacted to remove the tree limbs on the property at #15 Colonial Court.
  2. Owners of #16 Douglas are in compliance on everything except the roof. He has cut them some slack on the roof.
  3. Vickery has contacted the people at Woodlawn and Peach Tree and advised them to move the camping trailor.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Reported the Storm water Ordinance (G15-01) has been published and gone into effect. The next step is to prepare a storm water drainage map and develop a plan for sampling the water.
  2. The first step in participation in the FEMA Flood Plain Program will be to adopt and publish a Resolution.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. The water fountains at the pond are now working.
  2. Atlas Electric is resolving the lighting issues in City Park.
  3. Taking bids for drainage work to clean out silt and build up at east end by Stratford as well as to reshape the drainage valley at south end of central park just north of Peach Tree.
  4. Tree Top has submitted a bid and been authorized to do new plantings at City Park:
      a) Where honeysuckle was removed when they did the work to repair the pond retaining walls.
      b) Bed areas in City Park from west end extending to the first planting area down the walk way to the east.
      c) Tree Top has bid and been authorized to add additional mulch to mulched areas.
  5. The City Park plantings are showing their age as all are original. Many have died. The work authorized within Parks budget is $17,543.36. The balance of the work needed for plantings and mulch will be worked into the future based on budgetary restraints.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Jerry Cohlmia

  1. Reported a sinkhole has developed near the intersection of Douglas and Stratford.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Cathy Tilma

    No report.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Reported MKEC has been authorized to conduct a survey of #35 Hampton. Once the survey is completed and all the information gathered a plan of action can be developed.

MAYOR'S REPORT-Greg Shelton

    No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

Gann reported:

  1. The auditors have completed the preliminary work for the 2014 Audit Report.

Kratzer reported:

  1. A Budget Workshop will be called in early July to review and make adjustments to the 2016 Draft Budget. Following this:
      a) The Public Hearing Notice will be published.
      b) Discussion and vote will be taken at the Public Hearing.
      c) Approved Budget will be submitted to the Sedgwick County Clerk.
  2. Sedgwick County sent a notice that there will be an increase to the jail fee.

PUBLIC RELATIONS; POLICE, LEGAL AND MUNICIPAL COURT LIAISON'S REPORT-

Mayor Shelton:

    No report.

NEW BUSINESS

  1. Mayor Shelton submitted his letter of resignation to the Council. Moore moved to accept the resignation; Cohlmia seconded; motion passed unanimously
  2. Wallace moved to appoint John Johnson as the temporary Council President; Moore seconded; motion passed unanimously.
  3. Johnson called for a motion to become permanent President of the Council; Cohlmia seconded; motion passed unanimously.
  4. Johnson assumed the duties of Mayor and the City Clerk administered the Oath of Office.
  5. Johnson nominated Greg Shelton to fill the council vacancy. Wallace moved to approve the nomination; Moore seconded; motion passed unanimously.
  6. City Clerk administered the Oath of Office to Greg Shelton.
  7. Cohlmia moved to approve Shelton as Council President; Wallace seconded; motion passed unanimously.

MEETING ADJOURNED 7:20PM---(NEXT REGULAR MEETING JULY 28, 2015)