Welcome to the City of Eastborough

Mayor: Greg Shelton
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
July 28, 2015 5:30 pm


PRESENT

Mayor:
John Johnson
Council President:
Greg Shelton
Council:
  • Danny Wallace
  • Stacy Moore
  • Jerry Cohlmia
Treasurer
Norman Farha
City Clerk
Debra Gann
Assistant City Clerk:
Barbara Kratzer
Police Chief:
Matthew Cox
City Attorney:
Jerry Bogle

ABSENT:

Cathy Tilma, Council Member; Wade Vickery, Code Enforcement Officer; Debra Gann, City Clerk

GUESTS:

Gene and Mary Miller, #18 Huntington; Kyle and Cathy Smith, #35 Hampton; Steve Frank, MKEC

MINUTES

The June Council minutes, dated June 23, 2015 were approved as amended. The Police Chief's report was amended to reflex the following: (1) Expenses for the damaged patrol car were covered by insurance except the $500 deductible. (2) Sergeants Halverson and Dorritie will be attending the Ks. Police Administrators Seminar.

CLAIMS

Shelton moved to approve the Claims (Ord. App15-07) as of July 28, 2015 totaling $136,077.50; Cohlmia seconded; motion passed unanimously. Claims for July total $173,259.56. Special expenditures total $107,908.27: (Czar Sebastian, Computer Consultant, $989.07; Office Max, Computer supplies, $1,405.63; KDOT-Principal loan payments, $46,755.10; MKEC, Street Consultants, Pavement Management, $3,202.00; South Central Sealing, Concrete Inlet Repairs, $11,565.00; Travelers, Qtly Insurance Premium, $6,857.75; and Rusty Eck Ford, Police Car, $37,133.72.)

TREASURER'S REPORT

Farha reported that Revenues for June total $341,363 as compared with $310,821 for 2014. Expenditures total $131,512 as compared to $78,120 for 2014. 2015 Year-to-Date Revenues exceed Expenditures by $209,851 as compared to $232,701 for 2014. Unencumbered Cash and Investments as of 6/30/2015 total $1,929,522.

PUBLIC AGENDA

Steve Frank, MKEC, updated Council on the status of current projects and discussed future work to be done.
This included:

  1. Inlet Repair on Stratford: South Central Sealing will begin work on 7-29-15
  2. Hampton Drainage Project: MKEC will explore further options to relieve the standing water issue.
  3. Ks. Water Pollution Control General Municipal Storm Sewer System (MS4) Permit: MKEC will create a Storm Water Sewer Map to meet KDHE/EPA requirement.
  4. 2015 Maintenance Repair Project (Year 1): SCS has nearly completed street base repairs around the city and will follow up with slurry sealing.
  5. 2016 Maintenance Repair Project (Year 2): Huntington and Douglas will be the focus.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions.
  2. Reported the new patrol car was delivered to the dealership but damages were discovered. Repairs to the vehicle have been on hold because it has not been determined how the damages occurred and/or who is responsible for the cost of repairs.
  3. Reported officers Hiser and Vickery are currently attending a rifle training course.
  4. Reported the computer in the Patrol Room and the one used by the City Clerk crashed within the last two weeks causing major disruptions. Czar, Computer Consultant, has submitted a proposal for changes to the current system. Wallace offered to review the proposal and work with the office staff to develop a plan of action.

CODE ENFORCEMENT: ORDINANCE MANAGEMENT: BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Wallace

    No report

Vickery, Code Enforcement Officer

    No report

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Residents included in the new Flood Plain Map need to be notified about the appeal process and the deadline for submitting documentation. Council directed the City Attorney to prepare the documents to be submitted to participate in the FEMA program.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Tree Top has made repairs to the sprinkler system in Eastborough City Park.
  2. During a recent rain storm two trees on private property were uprooted and landed in the street. Who is responsible for the cost of clean-up the City or the resident? City Attorney stated that the City is responsible for the cost of removing the tree from the street and public areas. The home owner is responsible for the cost of clean-up to their property.
  3. A request was made to install an animal waste station on one of the Westside islands.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT-Chris Owen

Jerry Cohlmia

    Street discussion was held earlier in the meeting

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

Cathy Tilma

    No report.

CITY ATTORNEY'S REPORT-Jerry Bogle

Bogle:

  1. Reported that he had not received a copy of the survey determining the vacation of Hampton Rd. next to #35 Hampton.

MAYOR'S REPORT-Greg Shelton

    No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

Kratzer reported:

  1. The Uniform Public Offense Code Ordinance (G15-03 repealing G14-04) and Standard Traffic Code Ordinance (G15-02 repealing G14-03) books are updated annually and require Council approval. Moore moved to approve the updated editions; Wallace seconded; motion passed unanimously.
  2. The Public Hearing for the 2016 Budget is set for Monday, August 10th at Noon.

No further business to discuss, Shelton moved to adjourn the meeting; Moore seconded; motion passed unanimously

MEETING ADJOURNED 7:30PM---(NEXT REGULAR MEETING AUGUST 25, 2015)