Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
May 24, 2016 (lack of quorum-cancelled)
June 7, 2016 (rescheduled meeting)
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council:
  • Jerry Cohlmia
  • Danny Wallace
  • Stacy Moore
  • Cathy Tilma
Treasurer
Norman Farha
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief:
Matthew Cox

ABSENT:

Greg Shelton, Councilmember; Jerry Bogle. City Attorney; Wade Vickery, Code Enforcement Officer

GUESTS:

Mark and Erin Fulghum, #44 Stratford; Holly Root, #71 Mission; Gene and Mary Miller, #18 Huntington; Ian Moore, Sam Morris and Max Fiebach, St. Thomas Scout Troop #520.

MINUTES

The April Council minutes, dated 26, 2016, were approved as printed.

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App16-05) as of May 31, 2016 totaling $71,375.06; D. Wallace seconded; motion passed unanimously. May claims total $71,409.87.

TREASURER'S REPORT

N. Farha reported that Revenues for April total $33,411 as compared with $40,061 for 2015. Expenditures total $85,683 as compared to $99,504 for 2015. 2016 Year-to-Date Revenues exceed Expenditures by $267,891 as compared to $264,714 for 2015. Unencumbered Cash and Investments as of 4/30/2016 total $1,715,221.

PUBLIC AGENDA

  1. Mayor Johnson welcomed members of St. Thomas Boy Scout Troop 520 and thanked them for showing interest in the workings of city government.

OLD/NEW BUSINESS

  1. #44 Stratford-Home Business License Renewal:Mark Fulghum requested Council approval of his Home Business License Renewal Application. Council questioned M. Fulghum about any changes in his original application. His response was no. He was asked if there were any increases in vehicle traffic such as sub-contractors, maintenance trucks or venders. His response was no. Council asked if any complaints had been filed at City Hall. The response was no. S. Moore moved to renew the Home Business License; D. Wallace seconded; passed unanimously. (The original license was issued under Ordinance G10-07 on 4-26-2011. Ordinance G10-07 was repealed with the passage of Special Charter Ordinance SP12-01. Council voted in November 2012 to recertify those Home Business Licenses approved under Ordinance G10-07. The license will expire in November 2018.)
  2. #71 Mission- Home Business License Renewal:Holly Root requested Council approval of her Home Business License Renewal Application. H. Root explained that she is a Certified Massage Therapist. She services clients in their homes or the client comes to hers. No more than 4 clients come to her home on any given day. Thirty minutes is scheduled between each visit. Council asked if any complaints had been filed at City Hall. The response was no. S. Moore moved to renew the Home Business License; D.Wallace seconded; S. Moore, D. Wallace and J. Cohlmia voted "yes"; C. Tilma voted "no". (The original license was issued under Charter Ordinance SP12- 01 on 9-18-2012. The license will expire in September 2018).

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia

  1. J. Cohlmia reviewed Steve Frank's handout listing a summary of changes to the original 2016 plan; Work Order - 2016 Street Maintenance Program dated May 20, 2016; Map indicating the 2016 Pavement Treatment Program. Several high priority potholes will be added to the project.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions
  2. "Click It or Ticket It"--Program ran between May 23rd and June 5th. Eastborough officer's recorded 41 hours of overtime. KDOT will reimburse the city for overtime hours. Officer's stopped 114 cars and issued 131 seatbelt tickets. In addition, tickets were issued for 6 other violations; 3 tickets were issued for driving while suspended and 2 warrant arrests were made. As a result of their efforts, the Police Department will receive a grant to purchase equipment for the department.
  3. Chief Cox reported the State of Kansas plans to increase the state assessment for the Law Enforcement Training Fund from $20 to $22.50 effective July 1, 2016. The city will need to replace the current ordinance to reflect the change.
  4. D. Wallace moved to approve a Proclamation, dated June 7th, 2016 and signed by the Mayor and Chief of Police proclaiming every 2nd Saturday of June as "Coffee with a Cop Day"; Cohlmia seconded; passed unanimously.
  5. Chief Cox reported the department is looking into the possibility of hiring 2 part time officers to help fill-in when necessary. Council was anxious to know what costs would be involved in outfitting a part time officer. Council asked the Chief for more information before voting on the issue.
  6. Chief Cox reported that Officer Mike Erwin will be out on medical leave following knee surgery.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. D. Wallace reported that he had spoken with the Code Enforcement Officer in regards to providing a monthly spreadsheet listing code violation issued each month.
  2. D. Wallace reported receiving complaints on 2 site obstructions. The first was at Norfolk & Woodlawn on the west side of Woodland. A bush south of the intersection obstructs the view. The second one was at Lynnwood and Colonial Court. The intersection is obstructed by overgrowth of trees and shrubs. Chief Cox was asked to check those locations as well as others and determine what needs to be trimmed.
  3. Technology upgrades: D. Wallace reported that leasing the equipment would cost the city approximately $4800 more a year as opposed to buying the equipment. D. Wallace recommended purchasing the equipment. The purchase would come out of the Capital Improvement Fund. J. Cohlmia made a motion to purchase the system; S. Moore seconded; passed unanimously.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. National Flood Insurance Plan: S. Moore reported that all documents have been submitted to apply for the insurance. The city received notification that the process has been put on hold until after June 22, 2016 when cities within Sedgwick County will receive notification from FEMA. The letters will include the dates for the new flood maps to become official. Once the dates are set the process will begin again.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:
No report

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. City Hall ADA Improvements Bid-The City of Eastborough received a notice from the Sedgwick County Election office that City Hall is not in compliance with the ADA Act. The letter included a list of inadequacies. C. Tilma submitted a bid to address the items on the list. The bid totaled $14,270. City Hall has been a voting place for Eastborough residents for many years and Council felt it important to continue the tradition. S. Moore agreed to meet with the Election Commissioner and express the position of the Council. Council tabled a vote until after the meeting with the commissioner.

CITY ATTORNEY'S REPORT-Jerry Bogle

No report

MAYOR'S REPORT-John Johnson

No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

No report

S.Moore moved to adjourn the meeting; J. Cohlmia seconded; passed unanimously.

MEETING ADJOURNED 6:50pm --- (NEXT REGULAR MEETING, June 28, 2016)