Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
June 28, 2016
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council President:
Greg Shelton
Council:
  • Jerry Cohlmia
  • Danny Wallace
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief:
Matthew Cox
Code Enforcement Officer:
Wade Vickery

ABSENT:

Stacy Moore, Councilmember; Cathy Tilma, Councilmember;

GUESTS:

Mary Miller, #18 Huntington; Greg Sevier, BKD Accounting Firm.

MINUTES

The May Council minutes, dated June 7, 2016, were approved as printed.

CLAIMS

G. Shelton moved to approve the Claims (Ord. App16-06) as of June 28, 2016 totaling $134.040.92; D. Wallace seconded; motion passed unanimously. June claims total $. Special June Expenditures include: A $69,277 check to the City of Wichita as the semi-annual payment for Fire Protection.

TREASURER'S REPORT

N. Farha reported that Revenues for May total $36,718 as compared with $34,248 for 2015. Expenditures total $69,189 as compared to $66,236 for 2015. 2016 Year-to-Date Revenues exceed Expenditures by $235,420 as compared to $264,714 for 2015. Unencumbered Cash and Investments as of 5/31/2016 total $1,682,749.

PUBLIC AGENDA

  1. Mayor Johnson reminded councilmembers of the Annual 4th of July Parade and encouraged members to attend..

OLD/NEW BUSINESS

  1. Greg Sevier reviewed with the council the draft 2017 Budget and responded to questions and comments. The Police Department requested funds be included to purchase a vehicle as well as fund 2 part time officers. Council scheduled a Budget Workshop for July 1st at 8:00 am to finalize the budget for publication. The Public Hearing for the Budget is scheduled for Tuesday, July 26th, prior to the monthly council meeting.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia

  1. J. Cohlmia reported SCS has completed temporary patches on high priority potholes.
  2. J. Cohlmia reported the inlet at the merger of Douglas and Huntington on the East edge of Eastborough is failing. As a result, a hole in the pavement has developed next to the inlet. SCS submitted a bid of $3480 to repair and rebuild the vault. J. Cohlmia thought the bid was high and recommended MKEC obtain additional bids. A vote on the issue was tabled until the July meeting.
  3. J. Cohlmia reminded Council that a $1,000 was held back from last year's SCS inlet repairs project in order to monitor the sodded areas. Steve Frank recommends releasing the funds as the grass is now established. Council agreed to release the funds.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions
  2. Chief reported that Officer Derrick Vickery will be celebrating 40 years of service this year with the Department. Chief and Council agreed to honor him at the July Council Meeting.
  3. Chief reported that a part time officer may require up to a $1200 clothing allowance. Chief also reported that the City Attorney is in the process of preparing an Independent Contract Agreement.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. D. Wallace reported that electrical repairs need to be done before the new computers/printers can be installed. The city has the choice of either installing GFI circuits throughout at a cost of $1200- $2900 or installing new floor outlets at up to 8 circuits at $300-$500 per circuit. Council agreed to go with option 2.
  2. D. Wallace reported that modifications are being made to the original IT plan and the company plans to begin staging the first week of July.
  3. Code Enforcement Report
    Wade Vickery
    No report
    a) A complaint was made concerning #24 Norfolk and W.Vickery was asked to assess the property.
    b) Council asked whether or not problem intersections have been checked for Site Obstructions. Chief Cox stated he would handle the issue in the next few days.

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. S. Moore reported he had met with the Election Commissioner and received her assurance that if ADA repairs are made to City Hall, it will be reinstated as a voting station. The Election Commissioner provided an ADA Guidelines Checklist to aid in the process and agreed to send out a representative to sign off on the required updates. S. Moore agreed to work with C. Tilma on the project. September 10, 2016 is the deadline for completing the updates.
  2. National Flood Insurance Plan: S. Moore reported that the city received a letter from the Federal Emergency Management Agency stating the modified flood hazard determinations are effective as of December 22, 2016. Updates were made to Floodplain Management Ordinance G16-03 and forwarded to Steve Samuelson, NFIP Specialist for the engineer's approval.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. G. Shelton reported a problem of erosion has developed near the eastside of the bridge in the new park. He encouraged councilmembers to go to the park and check out the area.
  2. G. Shelton reported approximately $10,000 in park funds will be set aside this year to begin to replenish some of the large trees that have been removed in the park areas.
  3. Playground mulch still needs to be ordered.
  4. G. Shelton reported the large waterfall pump is once again having problems.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. C. Tilma reported that Patton Termite and Pest Control, Inc. is still in the process of removing the raccoons from the City Hall chimney and installing screening to keep future animals out.
  2. C. Tilma reported Rhoden Roofing still needs to make repairs to the City Hall roof.

CITY ATTORNEY'S REPORT-Jerry Bogle

J. Bogle reported the State of Kansas has increased Court Costs by $3.00 per ticket effective July 1, 2016.

MAYOR'S REPORT-John Johnson

No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

No report

MEETING ADJOURNED 7:00pm --- (NEXT REGULAR MEETING, July 26, 2016)