Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
July 26, 2016
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council President:
Greg Shelton
Council:
  • Jerry Cohlmia
  • Cathy Tilma
  • Stacy Moore
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief:
Matthew Cox
Code Enforcement Officer:
Wade Vickery

ABSENT:

Danny Wallace, Councilmember; Wade Vickery, Code Enforcement Officer

GUESTS:

Gene and Mary Miller, #18 Huntington; Paul and Gay Dahlke, 24 E. Douglas;

MINUTES

The June Council minutes, dated June 28, 2016, were approved as printed.

CLAIMS

S. Moore moved to approve the Claims (Ord. App16-07) as of July 26, 2016 totaling $126,470.70; G. Shelton seconded; motion passed unanimously. July claims total $126,505.84. Special July Expenditures include: $47,613.18 to KDOT to cover the principal payments on 2 transportation loans.

TREASURER'S REPORT

N. Farha reported that Revenues for June total $326,386 as compared with $341,363 for 2015. Expenditures total $134,579 as compared to $131,512 for 2015. 2016 Year-to-Date Revenues exceed Expenditures by $427,227 as compared to $442,817 for 2015. Unencumbered Cash and Investments as of 6/30/2016 total $1,874,556.

PUBLIC AGENDA

  1. Paul Dahlke, #24 Douglas Ave., expressed concern about the increasing number of speeders on Douglas and the lack of traffic enforcement. Speeders seem to be most prevalent around 11:30am and 5:00pm. Chief Cox agreed to increase traffic enforcement along Douglas and Huntington. The Police Dept. will also place a speed enforcement trailer on Douglas to monitor traffic speed in the area.
  2. Mr. Dahlke inquired as to whether or not the city had an ordinance setting forth a time limit for completion of construction projects. The response to the question is no. Would council consider an ordinance limiting the time a dumpster can remain on private property. Council agreed to study the issue.

OLD/NEW BUSINESS

  1. Mayor Johnson announced that on June 22, 2016 Officer Derrick Vickery celebrated his 40th year of service to the residents of Eastborough. In appreciation for his service Mayor Johnson presented Officer Vickery a plaque honoring his dedication and service along with a monetary gift.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia

  1. JReported SCS has completed temporary patches on high priority potholes.
  2. Reported the 2016 Street and Gutter Repair Project will begin work in late August or early September.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. No report
  2. Code Enforcement Report
    Wade Vickery
    No report

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. National Flood Insurance Plan: S. Moore moved to approve Ordinance G16-03- Adoption of the Floodplain Management Plan (long form); C. Tilma seconded the motion; motion approved unanimously.
  2. G. Shelton moved to approve Ordinance G16-04- Floodplain Management Plan Summary (short form); S. Moore seconded the motion; motion approved unanimously. Ordinance G16-04 will be published in the Sedgwick County Post. Following publication, the above items will be forwarded to FEMA for approval.
  3. Stormwater Management: S. Moore reported two MS4 monitoring sites have been selected to bring the city into compliance with the Kansas Water Pollution Control Permit No. M-AR31-U01.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. Mulch has been added to the playground area at a cost of $4800.
  2. Meeting with Steve Decker, Decker Electric, to discuss possible solutions to the ongoing problem with the large waterfall pump. A few changes were made and at the moment the pump is functioning. Resolving the issues with the small waterfall is more involved. In order for repairs to be done the water in the small pond would need to be drained and the silt removed in order to clean out the backflow pipe. The pond would then need to be refilled with water.
  3. Many of the damaged signs in the park are being replaced by new signs.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. C. Tilma reported she and Stacy Moore met with contractors to discuss the changes needed to bring Eastborough City Hall into ADA Compliance. Contractors reviewed the letter from the Sedgwick County Election Commissioner and the Americans with Disabilities Act ADA Checklist for Polling Places to submit a bid for the project. Following discussion C. Tilma moved to approve the G-Mac bid for $14,270 on the condition the representative from the Election Commissioner's office approve the work and agrees to reestablishes City Hall as a Polling Place; Cohlmia seconded the motion; motion approved unanimously. The Election Commissioner has set a deadline of September 10, 2016 for all work to be completed.
  2. C. Tilma reported Briggs Basement Foundation Repairs will be contacted to check the piers under the east portion of City Hall.

CITY ATTORNEY'S REPORT-Jerry Bogle

J. Bogle presented 2 ordinances for approval. G. Shelton moved to approve Ordinance G16-06- (AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF EASTBOROUGH KANSAS: INCORPORATING BY REFERENCE THE "UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES," EDITION OF 2016, AND REPEALING ORDINANCE NUMBER G15-03); S. Moore seconded the motion; motion passed unanimously. C. Tilma moved to approve Ordinance G16-05-(AN ORDINANCE REGULATING TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF EASTBOROUGH, KANSAS: INCORPORATING BY REFERENCE THE "STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES", EDITION OF 2016, WITH CERTAIN OMISSIONS. CHANGES AND ADDITIONS; PRESCRIBING ADDITIONAL REGULATIONS; PROVIDING CERTAIN PENALITIES AND REPEALING ORDINANCE NUMBER G-15-02); G. Shelton seconded the motion; motion passed unanimously.

MAYOR'S REPORT-John Johnson

No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. D. Gann reported the auditor is in the process of preparing the 2015 Audit Report.

MEETING ADJOURNED 6:55pm --- (NEXT REGULAR MEETING, August 23, 2016)