Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
September 27, 2016
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council President:
Greg Shelton
Council:
  • Jerry Cohlmia
  • Cathy Tilma
  • Stacy Moore
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief:
Matthew Cox

ABSENT:

None

GUESTS:

Mary Miller, #18 Huntington; Richard Hostert, #4 Lakeside; Bob Hanson, Prairie Fire Marathon; Megan McGraw, Interior Design

MINUTES

The August Council minutes, dated August 23, 2016, were approved as printed.

CLAIMS

G. Shelton moved to approve the Claims (Ord. App16-09) as of September 27, 2016 totaling $104,120; D. Wallace seconded; motion passed unanimously. September claims total $125,430.54. Special September Expenditures include: $5,180 to Com Link, Inc. for the It updates; $11,925 to LAWNWORKS INC. for Lakeside Drainage Project; $16,527.83 to SCS L.L.C. for curb and gutter repairs.

TREASURER'S REPORT

N. Farha reported that Revenues for September total $31,370 as compared with $36,550 for 2015. Expenditures total $168,113 as compared to $174,806 for 2015. 2016 Year-to-Date Revenues exceed Expenditures by $205,072 as compared to $266,160 for 2015. Unencumbered Cash and Investments as of 9/30/2016 total $1,615,294.

PUBLIC AGENDA

  1. Bob Hanson, Wichita Sports Commission, asked for Council's approval to use the streets in Eastborough as part of the Prairie Fire Marathon. The 7th Annual Race will be held on Sunday, October 9th. Approximately 750 runners will be passing through the city between 8:00am and 10:00am. The intersections will be monitored and at no time will the streets be completely shut down. S. Moore made a motion to approve the use of the streets for the race; D. Wallace seconded the motion; motion passed unanimously.

OLD/NEW BUSINESS

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. Megan McGraw, Interior Designer, presented carpet, tile and paint samples to update the interior of City Hall. Ms. McGraw recommends tile for the front entrance, west entrance and patrol room. New carpet will replace the existing carpeted areas. The wall cracks will be repaired before being painted. S. Moore made a motion to approve the color scheme, floor tile and carpeting; C. Tilma seconded the motion; motion passed unanimously. C. Tilma agreed to prepare a final bid for the project and present to council in October.
  2. C. Tilma reported that the ADA Project to replace the front porch and ramp is nearing completion and only waiting for the railings to be installed. The election commission has approved the work and once again restored City Hall's status as a voting location.

COUNCIL PRESIDENT; PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. The berm and drain project, along Lakeside, has been completed and the area sodded.
  2. During the last heavy rain storm, the over flow vault, at the pond, clogged resulting in flooding to the area housing the pump electrical system and causing the large water fall to shut off. Decker Electric has submitted a bid of $4,447.14 to make the necessary repairs. Shelton moved to approve the Decker Electric bid as presented; Cohlmia seconded the motion; motion approved unanimously.
  3. A meeting will be scheduled with Tree Top Nursery to discuss the timely removal of downed tree branches in City Park, identify and repair leaks in the irrigation system, and keep the overflow vault and pump area clear of leaves and debris.
  4. Meeting with Wade Vickery to discuss back-up plans in the event more help is needed to maintain the parks and common areas.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. D. Wallace handed out information about the Manhattan, Kansas "Mobile Free Driving Ordinance" and asked council members to review. D. Wallace stated Eastborough's narrow streets and lack of sidewalks make distracted drivers a public safety issue. Discussion was tabled until further information can be gathered.
  2. Code Enforcement Report
    Wade Vickery
    1. W. Vickery reported bids will be taken to remove the 4 dead trees in the parks.
    2. W. Vickery emphasized the need to begin the tree replacement program.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia

  1. Steve Frank and SCS have marked the streets for repair and the work has begun.
  2. SCS will follow-up with crack sealing.
  3. The slurry process is set to begin on October 4th.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions.
  2. Answered questions concerning the high maintenance cost on the patrol vehicles.
  3. Responded to questions concerning the 2016 Traffic Enforcement Efforts Report.
  4. The Fire Department report indicates an "iron" was the cause of the recent fire in Eastborough..

FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Reported he met with the owners of #6 Park to discuss the timeline on their home renovation project and they offered him a tour of the project. S. Moore was told by the owners they hope to celebrate the 2017 Thanksgiving in the home.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. J. Bogle reported the Kansas Legislature passed HB 2104 which moved city elections from April of odd-years to November of odd years. J. Bogle reported that further information was needed before presenting to the Council their options and offering his recommendation. The issue was tabled until the October meeting.

MAYOR'S REPORT-John Johnson

  1. Mayor Johnson reported the Board of County Commissioners of Sedgwick County will hold a public hearing to consider a resolution proposing the adoption of two plumbing codes and a portion of a residential code pertaining to plumbing to be incorporated by reference within the Wichita-Sedgwick County Unified Building and Trade Code to modify the existing plumbing code contained with the UBTC. The hearing will occur at 9:00am on Wednesday, the 5th day of October, 2016.

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. D. Gann reported a phone conference was held with representatives from "CONCERGENT IT." to discuss the transition process. The first step involves a police car. The old equipment will be removed and the new system installed. The second step will be to install the new computers at each work station next to the current ones.
  2. REMINDER: The Fall Festival and National Crime Prevention Night will be held in City Park on Tuesday, October 11th from 5:30 until 7:30

J. Cohlmia moved to adjourn the meeting; G. Shelton moved to second the motion; motion passed unanimously.MEETING ADJOURNED --- (NEXT REGULAR MEETING, OCTOBER 25, 2016)