Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
November 22, 2016
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council President:
Stacy Moore
Council:
  • Cathy Tilma
  • Erin Fulghum
  • Danny Wallace
  • Jerry Cohlmia
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief:
Matthew Cox
Code Enforcement Officer:
Wade Vickery

ABSENT:

None

GUESTS:

Gene and Mary Miller, #18 Huntington; Mike Wise, Wise and Associates.

MINUTES

The October minutes, dated October 25,2016 were approved as amended. Under Old/New Business; (1) Remove "and Huntington" from the end of the first sentence.

CLAIMS

S. Moore moved to approve the Claims (Ord. App16-11), as of November 22, 2016, totaling $60,911.29; J. Cohlmia seconded the motion; motion passed unanimously. November claims total $92,955.21.

Special October Expenditures include: $2,207.17 Atlas Electric; $2,383.84 Data Technologies, Inc.; $4,447.14 Decker Electric; $2,956 South Central Sealing

TREASURER'S REPORT

N. Farha reported that Revenues for October total $49,914 as compared with $52.282 for 2015. Expenditures total $213,339 as compared to $177,106 for 2015. 2016 Year-to-Date Revenues exceed Expenditures by $78,794 as compared to $128,579 for 2015. Unencumbered Cash and Investments as of 10/31/2016 total $1,442.625.

PUBLIC AGENDA

None

OLD/NEW BUSINESS

Mike Wise, Wise & Associates, reviewed with Council the four Healthcare renewal policies under consideration for 2017. Two policies were from Aetna and two from B/C B/S. Council also discussed the merits of continuing with the Health Reimbursement Arrangement Plan. J. Cohlmia moved to approve the B/C B/S Gold Premier SG Choice Plan and continue the current HRA Plan; S. Moore seconded the motion; motion passed unanimously.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. C. Tilma reported the painting project at City Hall has begun. Once the painters are finished the tile in the entry hall and patrol area will begin. The final step will be replacing the carpet .

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Shelton reported:

  1. G. Shelton worked out an agreement with Tree Top to add some plantings to City Park before the end of the year.
  2. G. Shelton also worked out an agreement with Echo Landscaping to add some plantings in the park before the end of the year.
  3. Wade Vickery and Echo Landscaping will be submitting their 2017 bids.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

  1. The new computers and printers are in the process of being installed.
  2. D. Wallace reported once the installation is complete he plans to review the services provided by Hubris Communication.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia

  1. Health Insurance discussion held earlier.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. The Floodplain Regulation Amendment for the city has been reviewed and approved by the Chief Engineer, Division of Water Resources, Kansas Department of Agriculture. A Floodplain Management Public Hearing Notice will be published before December 1st to comply with the notification period. The hearing to answer questions will be held December 20th, prior to the Regular Council Meeting. Following discussion, Council will be asked to approve Ordinance G16-07 adopting Floodplain Regulations for the City of Eastborough, Kansas and amending Ordinance G16-03.
  2. S. Moore reported the total premium for the 2017 Insurance Package, renewing on November 1, 2016, is $28,345. The package includes 11 separate policies. Included in the package is an optional quote of $300 for a CyberFirst policy. Following discussion S. Moore moved to approve the package as presented less the $300 for the CyberFirst policy; J. Cohlmia seconded the motion; S. Moore, J. Cohlmia C. Tilma, and E. Fulghum voted in favor; D. Wallace voted against the motion; Motion approved.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Reviewed the monthly reports with Council and answered questions.
  2. Chief Cox explained the expenditure to StopStick, Ltd. is to cover the cost of training supplies. All officers are required to have training before using the Stopsticks on the streets.
  3. Chief Cox reported Derrick Vickery declined to participate in the Coffee with a Cop event where he was to receive the Certificate of Appreciation for his service to the law enforcement community.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. J. Bogle reported that most cities across the state have elected to comply with KS. HB2104 which moves city elections from April of odd-years to November of odd-years. Therefore, it would be his recommendation to comply with the others. Copies of Charter Ordinance No. SP16-01 were circulated for review and comment. S. Moore moved to approve Charter Ordinance No. SP16-01 as presented; Wallace seconded the motion; J. Cohlmia, E. Fulghum, S. Moore, C. Tilma and D. Wallace voted in favor; 0 opposed. The approved ordinance will now be published once each week for two consecutive weeks in the official newspaper. The 60-day waiting period will begin following publication before the ordinance can go into effect.

MAYOR'S REPORT-John Johnson

    No report

CITY CLERK/ASSISTANT CITY CLERKS--Debra Gann & Barbara Kratzer

  1. B. Kratzer asked if there was interest in changing the meeting date for December. J. Cohlmia requested the date be changed from Tuesday, December 27, 2016 to Tuesday, December 20, 2016. Council agreed and the forms were signed.

MEETING ADJOURNED --- (NEXT REGULAR MEETING, DECEMBER 20, 2016)