Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Regular Council Meeting
March 28, 2017
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council:
  • Erin Fulghum
  • Jerry Cohlmia
  • Cathy Tilma
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief:
Matthew Cox

Regular Council Meeting

ABSENT:

Danny Wallace, Council Member; Stacy Moore, Council Member; Wade Vickery, Code Enforcement Officer

GUESTS:

Steve Frank, MKEC; Mary Miller, #18 Huntington

MINUTES

The February minutes, dated February 28,2017 were approved as presented.

CLAIMS

C. Tilma moved to approve the Claims (Ord. App17-03), as of March 28, 2017, totaling $78,525.73 J. Cohlmia seconded the motion; motion passed unanimously. March claims total $98,926.40. Outstanding Claims include third payroll and Retirement Contribution.
Special March Expenditures include: $9,621.70, Concergent IT (Final balance due on IT Contract); $1,760, Ultramax (Ammunition).

TREASURER'S REPORT

N. Farha reported that Revenues for February total $37,185 as compared with $38,107 for 2016. Expenditures total $174,376 as compared to $58,893 for 2016. 2017 Year-to-Date Revenues exceed Expenditures by $304,303 as compared to $418,064 for 2016. Unencumbered Cash and Investments as of 2/28/2017 total $1,622,064.

PUBLIC AGENDA

None

OLD/NEW BUSINESS

  1. South Central Sealing 2017 Contract Renewal: Steve Frank circulated copies of the 2017 annual renewal contract with South Central Sealing. There were no changes in the contract language from 2016 and the 2017 and the contract reflects only a minor increase in the unit prices. J. Cohlmia moved to approve the renewal contract as printed; E. Fulghum seconded the motion. Motion approved unanimously.
  2. The streets have been marked for pothole repairs. Only a few areas have been added to the original pothole map which was submitted earlier. SCS plans to make surface repairs of one to two inches. The project is scheduled to begin in early April.
  3. Steve Frank updated the Council on the City of Wichita's waterline replacement project which will include Eastborough, north of Douglas. 90% of the plan is set and final approval should be in about a month. Once approved it will take about a year before the project begins. The contractor will use directional drilling to replace the water lines.
  4. S. Frank handed out copies of the proposed 2017 Street Maintenance Program which includes two options. Option 1-Crack Seal and Slurry Seal on all North Streets except St. James, High Dr. and Park Avenue which were completed in the 2016 Street Plan. Also exempt are Mission, between Norfolk and Douglas and Hampton, between Huntington and Douglas. Option 2-Would focus on Huntington (Asphalt repairs, Crack Sealing and Slurry Seal). Repairs will be made to the remaining North Streets but will not include Slurry Seal. Council discussion followed ending with J. Cohlmia making a motion to approve Option 1 as printed; C. Tilma seconded the motion; motion approved unanimously.
  5. City of Wichita Agreement for Animal Shelter services: The City of Wichita has not resubmitted the Animal Shelter Agreement for council review and vote. The issue tabled to the April meeting.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. C. Tilma reported that Atlas Electric has almost completed the electrical work at City Hall and City Park.
  2. C. Tilma reported she would call the Contractor overseeing the City Hall Project to report work still not completed on the project.

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Erin Fulghum reported:

  1. Tree Top plans to turn-on the large waterfall this week.
  2. Tree Top plans to begin work on replacing the intake pipe to the small waterfall. The project was postponed from last fall to this spring.
  3. One of the large rocks, along the edge of the pond, dislodged and is in the pond. Tree Top has been notified to restore it to its original position.
  4. The work order has been signed to restore service to the irrigation system at City Park and make the necessary repairs.
  5. No decision has been made on the replacement signs in City Park.
  6. No contractor has been hired yet to correct the uneven sidewalk, in the Park, near Drury.
  7. Approval is needed for the 2017 Community Affairs Budget. Copies of the Budget were circulated for review. J. Cohlmia moved to approve the 2017 Budget ($1580); C. Tilma seconded the motion; motion approved unanimously.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Absent, No report.

Code Enforcement Officer's Report-Wade Vickery No Report

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia
Reported earlier

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. B. Kratzer, reported that Commissioner Moore plans to follow-up with the City of Wichita on their agreement to clean-out the storm sewer vaults along Woodlawn before the end of March.

POLICE CHIEF'S REPORT

Chief Cox:

  1. Chief reviewed his monthly report and answered questions.
  2. Chief announced that Officer Alexis Hiser submitted her letter of resignation effective April 9, 2017.
  3. Chief asked Council to consider the possibility of paying time and a half to the officer working the Legal Holiday. All officers are compensated for Legal Holidays and paid at their current hourly rate. Council had no objections to the Chief's request.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. J. Bogle asked for questions or comments concerning Draft Ordinance G17-01: An Ordinance concerning payment of Insurance Proceeds. (The city is hereby authorized to utilize the procedures established by K.S.A. 40-3901 et seq., whereby no insurance company shall pay a claim of a named insured for loss or damage to any building or other structure located within the city, where the amount recoverable for the loss or damage to the building or other structure under all policies is in excess of 75 percent of the face value of the policy covering such building or other insured structure, unless there is compliance with the procedures set out in this ordinance.) E.Fulghum moved to approve Ordinance G17-01; J. Cohlmia seconded the motion; motion approved unanimously.

MAYOR'S REPORT-John Johnson

    No report

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. D. Gann reported the auditors have completed the 2015 Audit and copies of the overall review forwarded to Council for review.
  2. Notice was placed on the website concerning the General Election on November 7, 2017 to fill the vacancies of Mayor and two Councilmembers. The information includes instructions to file to run for office.

MEETING ADJOURNED ---6:45pm---(NEXT REGULAR MEETING, APRIL 25, 2017)