Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
July Meeting held on August 1, 2017
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council:
  • Erin Fulghum
  • Jerry Cohlmia
  • Cathy Tilma
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Stacy Moore, Council President; Danny Wallace, Council Member;

GUESTS:

Gene and Mary Miller, #18 Huntington; Joe Gehrer, #60 Norfolk Drive; Robert Hotaling, #18 E. Willowbrook Rd.; Doug and Gayle Morphis, #38 N. Stratford Rd.; David Jervis, #32 N. Stratford Rd.; Patty Dengler, #62 E. Norfolk

MINUTES

The Council minutes, dated June 27, 2016, were approved as presented.

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App17-07), as of August 1, 2017, totaling $198,628.97; C. Tilma seconded the motion; motion approved unanimously. July claims total $198,628.97.
Special June Expenditures include: $71,887.00 to the City of Wichita (2nd payment for Fire Protection; $48,506.06 Ks. Dept. of Transportation (Principal payment for 2-KDOT Loans); $7,011.25 Travelers (Quarterly Insurance payment). Special payments total $127,404.31.

TREASURER'S REPORT

N. Farha reported that Revenues for June total $349,187 as compared with $326,387 for 2016. Expenditures total $120,515 as compared to $134,578 for 2016. 2017 Year-to-Date Revenues exceed Expenditures by $409,200 as compared to $427,228 for 2016. Unencumbered Cash and Investments as of 6/30/2017 total $1,717,937.

CITIZEN REQUEST/OLD BUSINESS

Home Business License Application for #60 Norfolk-
The Mayor asked if there were questions or comments in regard to the application:

  1. Several neighbors expressed their concerns about approving the application to run an Airbnb in Eastborough. They expressed concern as to how this type of business would impact the community now and in the future. Would a new ordinance need to be approved setting forth rules, regulations and enforcement of Airbnbs? Would council be able to regulate the number of days, number of people, and the number of cars on the street? Council was encouraged to send notification of this application to all residents of the city in order to allow for questions and comments before council takes a vote on the issue.
  2. Another resident stated that he didn't see a problem with approving the application but was much more concerned with the number of rental properties in the city. He questioned whether or not the city might consider requiring the owners of rental properties to apply for a Home Business License.
  3. J. Gehrer, #60 Norfolk, responded to some of the concerns expressed by his neighbors. Reservations must first go through the Airbnb system. The homeowner then has the option to approve or reject the request before a reservation is made. Airbnb is responsible for collecting and forwarding local sales tax to the state. Airbnb handles background check. Mr. Gehrer stated that he and his wife have agreed that the home would not be rented out more than one week per month.
  4. The City Attorney stated that approving an Airbnb business would be setting a precedence in the city. Researching the issue, J Bogle found that few cities have addressed this type of business by setting forth rules and regulations to monitor it. Kansas City, Missouri, San Diego California, and New York City are 3 cities who have adopted policies to regulate this relatively new business.
  5. The Mayor expressed his appreciation to Mr. Gehrer for the responsible manner in which he has approached this new endeavor. He contacted the city to inquire as to how to proceed and has followed the process for a Home Business License. The Mayor responding to the issue of rental properties remarked that some homes were rented because the owner was unable to sell the home. The Mayor presented several options for council consideration:
    a) Approve the application and/or
    b) Postpone a vote in order to study the issue further.

J. Cohlmia moved to table a vote until a full council is present; E. Fulghum seconded the motion; Cohlmia and Fulghum voted in favor; Tilma opposed; motion approved.

Vote tabled until the August 22nd meeting to allow time to notify Eastborough residents in regard to the HBL Application.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. C. Tilma moved to approve the 2017 editions of the Uniform Public Offense Code Ordinance for Kansas Cities (G17-04) and Repeal (G16-06); and Standard Traffic Code Ordinance for Kansas Cities (G17-03) and repeal (G16-05); J. Cohlmia seconded the motion; passed unanimously.
  2. The City of Wichita has not resubmitted their Animal Shelter Services contract for approval. The issue was tabled.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

No report.

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Erin Fulghum reported:

  1. The waterfall at the pond is now on.
  2. The clean-up is complete in City Park after the last storm.
  3. Sgt. Dorritie has been exploring options for improving the ecosystem at the pond. One suggestion given was to reduce the coy population and introduce other varieties of fish. A final report has yet to be submitted.
  4. Steve Frank and Jason Gish, MKEC, are also exploring options for keeping the pump operational.
  5. Another area of concern and needing to be addressed is the park north of Peach Tree.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Danny Wallace:
No report

Code Enforcement Officer's Report-Wade Vickery
W. Vickery reported having difficulty making contact with the owners of #52 Norfolk. There is a dead tree, leaning over the street, on their property that needs to be removed. Vickery received a bid for $600 to remove the tree and questioned whether or not the city should contract to have the tree removed and the homeowner billed? Council agreed that the resident should be contacted before any action be taken.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. South/Central Sealing will begin slurry sealing the streets, identified in the 2017 Street Plan, in early August.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

No report

POLICE CHIEF'S REPORT-Chief Cox

Sergeant Halverson:

  1. The 2018 Budget includes funds for the Police Dept.to purchase new cameras and body armor but the most pressing need for the Police Dept. is a Records Management System that will interface with KLER (Ks. Law Enforcement Records) and Summit software. An earlier software system was lost when the computer in the patrol room crashed. The department planned to join with the state software system once the installation of the new computers and server was complete. The Police Dept. recently learned the state system is not available because the company, servicing the software for the state, is going out of business. The state is now looking for a new company to provide their software needs. The Mayor asked the cost. The initial cost of the software and installation is $27,500 and an annual fee of $4,000 for maintenance of the records system. The Mayor asked the Chief to prepare for Council a software proposal that includes the pros and cons.

MAYOR'S REPORT-John Johnson

No report

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. A Building Permit for a new shed was approved for #31 Norfolk. No variance was required.
  2. A Building Permit for a pool Pavilion was approved for #4 Highland. No variance was required.
  3. The Public Hearing for the 2018 Budget was held on July 28th and the budget was approved. The approved budget has been sent to Sedgwick County and the State of Kansas.

J. Cohlmia moved to adjourn the meeting; C. Tilma seconded the motion; motion passed unanimously.

MEETING ADJOURNED ---6:56pm---(NEXT REGULAR MEETING, AUGUST 22, 2017)