Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

(Corrected)
MINUTES OF THE PROCEEDINGS
August 22, 2017
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council:
  • Erin Fulghum
  • Cathy Tilma
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Danny Wallace, Councilmember; Jerry Cohlmia, Councilmember, attended the meeting by phone

GUESTS:

Gene and Mary Miller, #18 Huntington; Joe and Rebecca Gehrer, #60 Norfolk Drive; Robert Hotaling, #18 E. Willowbrook Rd.; Doug and Gayle Morphis, #38 N. Stratford Rd.; Patty Dengler, #62 E. Norfolk; David and Debby Soles, #20 Willowbrook; James and Nancy Krehbiel, #34 N. Stratford Rd.; David Shannon, #8 N. Hampton; Sean Tarantino, #8 E. Douglas Ave.; Steve and Myra Hancock, #2 E. Douglas; Irene Grant, #53 Norfolk.

MINUTES

The Council minutes, dated July 25, 2017, were approved as presented.

CLAIMS

S. Moore moved to approve the Claims (Ord. App17-08), as of August 22, 2017, totaling $167,547.52; C. Tilma seconded the motion; motion approved unanimously. August claims total $195,478.48.
Special August Expenditures include: $90,066.25 to the Kansas State Treasurer (Principal payment for General Obligation Bond); $8,438.12 to South Central Sealing LLC for street project; Special payments total $98,504.37.

TREASURER'S REPORT

N. Farha reported that Revenues for July total $32,523 as compared with $37,285 for 2016. Expenditures total $197,565 as compared to $125,143 for 2016. 2017 Year-to-Date Revenues exceed Expenditures by $244,188 as compared to $339,367 for 2016. Unencumbered Cash and Investments as of 7/31/2017 total $1,552,894.

CITIZEN REQUEST/OLD BUSINESS

Home Business License Application for #60 Norfolk-
The Mayor thanked residents for attending the meeting and asked those wishing to comment on the HBL Application to do so at this time:

  1. The majority of those commenting opposed the idea of an Airbnb in Eastborough. Objections included: (a) Potential problems and their long-term effect on the city: (b) Impact on home values and taxes; (c) Stress on the Police Department: (d) Changes to the character of the city. The Mayor also reported receiving several calls from residents opposing the business.
  2. A resident spoke in favor of approving the application because the applicant complied with all requirements listed under Home Business Licensing in Charter Ordinance SP12-01. The resident reasoned that voting to deny the application could result in ramifications.
  3. The applicant stated that he and his wife are prepared to comply with limitations placed by council on the business should the application be approved.
  4. The Mayor asked for comments from councilmembers. Comments centered around operating an Airbnb. (a) Members struggled with weighing the applicant's property rights against the rights of their neighbors. (b) The opinions expressed by the community at large must be considered in the decision process. (c) The application requirements are clearly stated, but the type of business would be setting a precedent in the community. (d) Since the Ordinance as written appears subjective, should council consider restricting all home businesses or ammend the ordinance.
  5. The Mayor stated this is a difficult issue and a valid argument can be made on both sides. No matter how the vote comes out, the Gehrers at #60 Norfolk are to be complimented for following the HBL Application process as set forth by the city. The Mayor asked council if they were prepared to entertain a motion. J. Cohlmia moved to deny the HBL Application for an Airbnb; C. Tilma seconded the motion; Four members voted in favor of the motion; none opposed; application denied.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Reported no progress has been made with the City of Wichita in regards to the Animal Shelter Contract with Eastborough.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

No report.

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Erin Fulghum reported:

  1. The sidewalk repairs through City Park have been completed.
  2. The large waterfall is still working.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Danny Wallace:
No report

Code Enforcement Officer's Report-Wade Vickery
Reported the dead tree discussed at the July meeting has been removed.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. South/Central Sealing will begin slurry sealing streets, identified in the 2017 Street Plan, in late August or early September.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. S. Moore announced he would be attending a STORMWATER MANAGEMENT meeting, sponsored by Sedgwick County on September 7th. As a member of the state program Eastborough is responsible for (a) Educating residents on stormwater drainage issues and (b) Taking water samples for testing at entrance and exit points.

POLICE CHIEF'S REPORT-Chief Cox

Sergeant Halverson:

  1. Chief reviewed the monthly report and answered questions.
  2. Chief explained in more detail the department's need for a Records Management System. The department used PIPS software until the computer in the Patrol room crashed a few years ago. Since then the department has operated without a software system. The Police arranged to go with the state software program once the new computers and server were operational. Unfortunately, the company providing software to the state has gone out of business. A search was initiated to find a software company. Enterpol was selected and a presentation was made to the department. Enterpol software is set up on a modular system. A department is able to select only those modules that apply to their needs, thus reducing the cost of the software. The funds to purchase would come out of the 2018 Budget. Discussion followed with council directing the Chief to bring a written proposal to the next meeting. Council also requested a written proposal for body and dash cam cameras

MAYOR'S REPORT-John Johnson

No report

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. D. Gann reported the auditors were out to do the preliminary work on the 2016 Audit.

S. Moore moved to adjourn the meeting; E. Fulghum seconded the motion; motion passed unanimously.

MEETING ADJOURNED ---6:30pm---(NEXT REGULAR MEETING, SEPTEMBER 26, 2017)