Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
September 26, 2017
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council:
  • Erin Fulghum
  • Cathy Tilma
  • Jerry Cohlmia
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Danny Wallace, Councilmember;

GUESTS:

Gene and Mary Miller, #18 Huntington; Bob Hanson, Prairie Fire Marathon; Herschel West, Waste Connection of Kansas Inc.

MINUTES

The amended Council minutes, dated August 22, 2017, were approved with corrections noted.

HBL License Application-#60 Norfolk

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App17-09), as of September 26, 2017, totaling $94,072.47; S. Moore seconded the motion; motion approved unanimously. September claims total $119,043.89.
Special September Expenditures include: $42,978.25 to South Central Sealing LLC (Street Project); $2,925 to Calvin Opp Concrete, Inc. (Sidewalk repairs throughout the park).

TREASURER'S REPORT

N. Farha reported that Revenues for August total $32,614 as compared with $31,370 for 2016. Expenditures total $194,081 as compared to $202,772 for 2016. 2017 Year-to-Date Revenues exceed Expenditures by $82,721 as compared to $370,737 for 2016. Unencumbered Cash and Investments as of 8/31/2017 total $1,391,428.

PUBLIC AGENDA

CITIZEN REQUEST/OLD BUSINESS

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Reported no progress by the City of Wichita in regards to the Animal Shelter Contract with the City of Eastborough.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

No report.

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Erin Fulghum reported:

  1. Three dead trees (2 Pines & 1 Lace Bark Elm) have been removed from City Park. Replacement trees will be planted as funds allow.
  2. An effort is being made to contact someone from the Pond Society to discuss pond maintenance.
  3. he waterfall at the pond is still working.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Danny Wallace:
No report

Code Enforcement Officer's Report-Wade Vickery
W. Vickery reported an ID Card, windbreaker and magnetic signs for the truck have been ordered to better identify his position as the city's Code Enforcement Officer.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. Huntington and Douglas are scheduled to be restriped now that the street work has been completed.
  2. Clean Rite has given a quoted of $1500 to sweep the streets and remove the loose chat. Following discussion, council elected not to authorize the expenditure.
  3. Minneha Township will be contacted as to the next scheduled date when the streets of Eastborough will be swept.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. The renewal date of the city's insurance package is November 1, 2017. S. Moore stated that it is time for an overall review of the current policies. The goal being to reduce the overall cost while retaining the necessary coverage. Mayor Johnson suggested contacting the city's accounting firm for the name of a Risk Management Specialist to perform the review.

POLICE CHIEF'S REPORT-Chief Cox

  1. Chief reviewed the monthly report and answered questions.
  2. Chief explained to council that he misunderstood council last month and assumed their approval of Enterpol's Records Management System software. The software has already been loaded onto our system and training is scheduled to begin in the near future. Prior to the meeting Enterpol's proposal was emailed to council for review. Following discussion, S. Moore moved to approve the purchase of the loaded software for a total cost of $27,532; C. Tilma seconded; approved unanimously. The funds will come out of the 2018 Budget.

MAYOR'S REPORT-John Johnson

  1. Mayor inquired as to whether or not council might be willing to discuss the possibility of returning the "Race for the Cure" back to Eastborough. Council agreed to meet with the organizers and listen to their presentation.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. No report.

MEETING ADJOURNED(NEXT REGULAR MEETING, OCTOBER 30, 2017)