Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Monday, October 30, 2017
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council President:
Stacy Moore
Council:
  • Erin Fulghum
  • Cathy Tilma
  • Jerry Cohlmia
  • Danny Wallace
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

None

GUESTS:

Gene and Mary Miller, #18 Huntington; Peggy Johnson, #28 Norfolk; Robert Hotaling, #18 Willowbrook; Steve Hancock, #2 E. Douglas Ave.; Jeremy Mock, Susan G. Komen Kansas;

MINUTES

The Council minutes, dated September 26, 2017, were approved as presented

PUBLIC AGENDA (Out of Order)

Peggy Johnson and Jeremy Mock addressed council, on behalf of the organizers of the “Race for the Cure”, to request permission to use the Eastborough streets for their 29th annual event on September 29, 2018. The event was held in Eastborough for 15 years until three years ago when it was moved to the central business district. The last year it was held in Eastborough there were approximately 8,000 participants. The number of participants have decreased over the past few years. The group anticipates 3,000 to 4,000 participants next year. If approval is given the staging area will return to the Towne East parking lot and a new race course will be determined. The question was asked whether or not golf carts could be provided to transport residents out of the course area during the race. Arrangements could be made to provide the carts. Also asked was whether this would conflict with the “Prairie Fire Marathon”? The answer was no. S. Moore moved to approve the request to use the Eastborough streets for the September 29th “Race for the Cure”; J. Cohlmia seconded the motion; motion approved unanimously.

CLAIMS

D. Wallace moved to approve the Claims (Ord. App17-10), as of October 30, 2017, totaling $69,492.18; S. Moore seconded the motion; motion approved unanimously. October claims total $69,525.48.

TREASURER'S REPORT

N. Farha reported an error was found on the September financial sheet. The correction will be made and a corrected copy will be forwarded to Council. The corrected copy reflects Revenues for September total $94,311 as compared with $114,072 for 2016. Expenditures total $118,266 as compared to $123,315 for 2016. 2017 Year-to-Date Revenues exceed Expenditures by $50,034 as compared to $198,558 for 2016. Unencumbered Cash and Investments as of 9/30/2017 total $1,367,473.

CITIZEN’S REQUEST

None

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Animal Shelter Agreement- J.Bogle reported a change needs to be made to the most recently submitted agreement before the agreement can be approved. The issue can be found on page 3, under Section 3. Responsibility for Payment, (b) states: Delivered to the Shelter when the animal was recovered or delivered from the city limits of EASTBOROUGH, with such animals including stray animals. (The clarification needs to be between a resident delivering a stray animal to the shelter as opposed to a resident delivering their own animal to the shelter). S.Moore moved to approve the amended Animal Shelter Agreement reflecting the change identified above; D.Wallace seconded the motion; motion approved unanimously.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. C. Tilma reported she has sent out a couple of people to City Hall to repair the door to the Chief’s office but to date the work has not been done.

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Erin Fulghum reported:

  1. O’Brien Lawn and Landscape has submitted a bid to plant 2 Sawtooth Oak trees and 3 Crabapple Prairie Fire trees in City park at a cost of approximately $2200.
  2. She still needs to make contact with Culver’s Fish Farm to discuss the ecosystem at the pond.
  3. Additional concrete repairs need to be done to the walking path through city park.
  4. Tree Top needs to be contacted to discuss repairs to the small water fall area that was approved and scheduled to be done earlier in the year.
  5. Council discussed planting a tree in the park in memory of David Anderson, former resident, Mayor and Park Commissioner. The family will be consulted concerning the location and type of tree.
  6. W. Vickery was asked to examine the “Leapfrog” statue, near Lynnwood, in the park north of Peachtree and report on the needed repairs.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Danny Wallace:

  1. D. Wallace asked if there were any restrictions on the length of time a dumpster can remain on private property. The answer was no. S. Moore agreed to follow-up with the residents.

Code Enforcement Officer's Report-Wade Vickery
W. Vickery reported no progress has been made at #20 Peach Tree to repair the stone mailbox.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. Blue Cross/Blue Shield-of Kansas has submitted their bid for the 2018 renewal. The new proposal reflects a 3% increase. The plan also reflects an out-of-pocket increase of $4,500 per person and $9,000 for family. Following discussion J. Cohlmia moved to approve the 2018 healthcare renewal and increase the employee out-of-pocket limit to $750 per person and $1500 per family for the TASC HRA Plan; S. Moore seconded the motion; Motion approved unanimously.
  2. Mike Wise submitted his Consulting Agreement renewal for approval. Currently the $365 monthly fee includes a Consulting Fee and HRA Administration Fee. The new 2018 proposal combines both under the Consulting Fee for a total of $225.00 per month, reflecting a $140 savings to the City.
  3. There have been several complaints relating to the street resurfacing work done this summer. Steve Frank evaluated the work and agreed there were problems. S. Frank reported that he had spoken with SCS and they have agreed to redo their work next spring if the problem does not resolved itself. Council requested a confirmation letter from SCS agreeing to resurface the areas in the event the streets remain as they are. Cohlmia agreed to obtain the letter.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Contacting the Wichita Sewer Department again to discuss cleaning the drains along Woodlawn. Wichita has the equipment while Eastborough does not. Wichita has requested Eastborough provide a document releasing them from any liability.
  2. November 1, 2017 is the annual renewal date for the 2018 Insurance Package. The total premium is $32,664. St. Moore moved to approve the renewal package; J. Cohlmia seconded the motion; motion approved unanimously. S. Moore strongly encouraged a complete analysis of our current coverage in order to find ways to lower our overall cost.
  3. 2018 will be the year to develop a Stormwater Management Plan to submit to the state.

POLICE CHIEF'S REPORT-Chief Cox

  1. Chief reviewed the monthly report and answered questions. The cost of repairs for 2 of the vehicles were covered under warranty.
  2. Chief reported the Police Department has been approved for a grant to help cover the cost of new vests for the officers.

MAYOR'S REPORT-John Johnson

  1. A request was made to Waste Connection concerning the additional costs for adding a second clean-up day each year to the contract. Waste Connection will agree to 2 clean-up days per year if the City agrees to a 10-year contract rather than a 5-year contract. J. Cohlmia agreed to contact Herschel West, at Waste Connections, to negotiate the contract.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. D. Gann reported receiving a bill for $100 from Wichita Animal Shelter to cover the cost of removing a bat from inside the residence at #18 Lakeside. The city notified the resident by Certified Mail of the outstanding charges.

MEETING ADJOURNED-7:30pm (NEXT REGULAR MEETING, NOVEMBER 28, 2017)