Welcome to the City of Eastborough

Mayor: John Johnson
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, November 28, 2017
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
John Johnson
Council President:
Stacy Moore
Council:
  • Erin Fulghum
  • Cathy Tilma
  • Jerry Cohlmia
  • Danny Wallace
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

None

GUESTS:

Robert Hotaling, #18 Willowbrook; Ryan Underwood, #26 Norfolk; Steve Bacon, #2 Peach Tree Lane

MINUTES

The Council minutes, dated October 30, 2017, were approved as presented

NEW/OLD BUSINESS

Ryan Underwood asked Council to approve a 10ft. variance into the front yard setback, which runs along High Drive, at #1 Park Avenue. A master bathroom was added to the structure. Larry Reynolds, Architectural Consultant, stated in his final report that without a site survey he could only guesstimate how far the addition encroached into the 40ft. setback. Council questioned why a site survey had not been submitted with the plans and why the project started before obtaining a building permit. Following discussion, Mr. Underwood was advised, by the Mayor, that he had 60 days to obtain a site survey and present to Council. A decision by Council would then be made on the variance request.

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App17-11), as of November 28, 2017, totaling $90,567.23; D. Wallace seconded the motion; motion approved unanimously. November claims total $90,601.74.

TREASURER'S REPORT

N. Farha reported Revenues for October total $42,639 as compared with $49,913 for 2016. Expenditures total $68,925 as compared to $213,337 for 2016. 2017 Year-to-Date Revenues exceed Expenditures by $23,748 as compared to $78,793 for 2016. Unencumbered Cash and Investments as of 10/31/2017 total $1,341,187.

CITIZEN’S REQUEST

None

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Reported he is working on a stormwater ordinance.

NEWSLETTER; CITY HALL MAINTENANCE; INSURANCE & PERSONNEL BENEFITS; COMMUNITY AFFAIRS COMMISSIONER'S REPORT-Cathy Tilma

  1. No report

PARKS; TRASH SERVICE AND LONG RANGE PLANNING COMMISSIONER'S REPORT- Greg Shelton

Erin Fulghum reported:

  1. O’Brien Lawn and Landscape has planted the 2 Sawtooth Oaks and 3 Crabapple Prairie Fire trees in City park.
  2. Gregg Nott has submitted a bid to make concrete repairs to the walking path through City Park.

CODE ENFORCEMENT, CO-ORDINANCE MANAGEMENT; BUSINESS LICENSES COMMISSIONER'S REPORT-Danny Wallace

Danny Wallace:

  1. No report.

Code Enforcement Officer's Report-Wade Vickery
No report.

STREET MAINTENANCE; UTILITIES; FIRE PROTECTION COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. Receiving a letter from South Central Sealing agreeing to inspect Norfolk in the spring and make repairs or resurface the area in question.
  2. A meeting is scheduled in January with Steve Frank to outline the 2018 street projects.
  3. J. Cohlmia was asked to contact Westar to inquire about the intensity of the “led” streetlights. The lights need to be dimmed

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Reported he met with John Baker, Fee Insurance, to discuss the insurance coverage and needs for the City of Eastborough. S. Moore asked Council to approve Mr. Baker as the new insurance broker for the City’s insurance package. Once approved he will be able to do a complete review of all the policies and make recommendations to the council. There were no objections to S. Moore’s request.
  2. Reported a policy relating to construction and redevelopment in flood plain areas needs to be developed to meet Stormwater requirements.
  3. Reported he is working with the City Attorney to address the City of Wichita’s requirements before they will agree to clean out the storm drains along Woodlawn.

POLICE CHIEF'S REPORT-Chief Cox

  1. Chief reviewed the monthly report and answered questions.
  2. Chief was asked if there was an update on the recent homicides in Wichita, near Eastborough?

MAYOR'S REPORT-John Johnson

  1. Reported receiving a letter from Don McKinney notifying the city of the new location for his law office.
  2. Reported he had reviewed Waste Connection’s 2 contracts for trash service. One proposal was for 5-years; no increase to the residents for the first year and 2% increases beginning the second year. The contract would include one city-wide pick-up a year. The 6-year contract would include a 2% increase beginning the 1st year. This contract would include 2-annual city-wide pick-ups. Both contracts will also require revisions. J. Cohlmia moved to approve a 5-year contract, with the revisions, which would include a 2% annual increase immediately. This would also include 2 annual city-wide pick-ups.; S. Moore seconded the motion; the motion approved unanimously. If Waste Connection does not approve the five year agreement with 2 annual clean-ups, the City will agree on the 5-year agreement with 1 annual clean-up.
  3. Mayor congratulated Rob Hotaling and Danny Wallace for their newly elected positions on the Council.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. Council was asked if they wanted to change the December 26th meeting to Monday, December 18th. Council agreed to the change and forms were signed.

MEETING ADJOURNED---(NEXT REGULAR MEETING, DECEMBER 18, 2017)