Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, February 27, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
Danny Wallace
Council President:
Stacy Moore
Council:
  • Erin Fulghum
  • Jerry Cohlmia
  • Robert Hotaling
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Sgt.
David Halverson
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Al Joseph, #22 Willowbrook; Chief Matthew Cox

GUESTS

Gene & Mary Miller, #18 Huntington; Steve Frank, MKEC;

MINUTES

The Council minutes, dated January 23, 2018 were approved as presented.

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App18-02), as of February 27, 2018 totaling $50,276.22; S. Moore seconded the motion; motion approved unanimously. February claims total $77,227.12. Special Expenditures: $3,000 Huber & Ass. (Balance due on Police Records Management Software);

TREASURER'S REPORT

N. Farha reported Revenues for January 2018 total $537,957 as compared with $533,504 for 2017. Expenditures total $208,158 as compared to $92,010 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $329,799 as compared to $441,494 for 2017. Unencumbered Cash and Investments as of 1/31/2018 total $1,571,460.

PUBLIC AGENDA

None

NEW/OLD BUSINESS

  1. Thin Mint Race- S. Moore moved to approve the Girl Scout’s request to use designated streets and City Park walking path as part of the course for the “Thin Mint Race” on Saturday, April 21st to benefit the Girl Scouts. J. Cohlmia seconded the motion; approved unanimously. No street will be completely closed during the race.
  2. 2018 Street Plan-Steve Frank, MKEC
    (Jerry Cohlmia, Danny Wallace, Debra Gann and Barbara Kratzer met with Steve Frank on February 16th to review his recommendations for the 2018 Street Plan). Steve Frank presented the following proposals to Council:
    1. South Central Sealing’s Annual Contract Renewal signed by Alex. The Unit Prices will remain the same as 2017. .J. Cohlmia moved to approve the SCS annual contract renewal; S. Moore seconded; motion approved unanimously. A vote on the proposed crack sealing and pothole repairs (Total not to exceed $15,000) was tabled until the March meeting.
    2. Andale Construction proposal: Install HA5, a high density mineral bond, to the Eastborough streets west of Woodlawn and north of Douglas. The benefit of the process is that it extends the life of the pavement as well as improves the look of the streets. Total cost for the project $33,323.50 and includes a 5-year warranty. The project is scheduled for late August. R. Hotaling moved to approve the Andale Construction proposal; J. Cohlmia seconded the motion; approved unanimously.

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER’S REPORT- Erin Fulghum

No report

PARKS; TRASH SERVICE; WORKER’S COMPENSATION COMMISSIONER’S REPORT- Alan Joseph

No Report

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER’S REPORT- Robert Hotaling

  1. Process has begun to develop a plan to review bids.
  2. City Ordinances will be reviewed and updated as needed.
  3. A meeting will be scheduled to review and discuss the future needs of the Retirement Plan.
    Code Enforcement Officer-Wade Vickery
    Reported- Bids will be taken to replace the wood fence enclosure, around the trash cans, at City Park.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER’S REPORT

Jerry Cohlmia:

  1. Reported earlier under 2018 Street Plan-Steve Frank, MKEC

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Meeting with John Baker, Fee Insurance Group, to discuss the results of his review of our current insurance policies and his recommendations for changes to these policies. J. Baker handed out a Premium Comparison Chart listing each policy followed by coverage. The left column showed currant coverage and premium and on the right side any proposed changes in coverage and premium. The 2017 premium totaled $32,664 and the 2018 proposed changes and premium total $33,065. S. Moore expressed that he was disappointed that the policy premiums could not be reduced but items added to the coverage forced the limits to be increased. Council had no objections to the adjustments to the Travelers policies. Next year the city will also request a quote from EMC Insurance. A local company, EMC Insurance, writes policies for many of the cities in Kansas.
  2. He has no answer to the Flood Insurance question that came up in the January meeting
  3. The Annual Report on Stormwater Management is ready to be submitted to the State Department of Health & Environment. This fulfills one of the requirements of the EPA Storm Water Discharge Permit (MS4)
  4. The Stormwater Ordinance, an MS4 Permit requirement, is still in progress.

POLICE CHIEF'S REPORT-Chief Cox

    (Chief Cox was out on a family medical issue) His monthly report will follow.
  1. Sgt. Halverson handed out his report for review and comment. He reported the Police Dept. is working with the City of Wichita to create a “Dual Enforcement Zone” along Woodlawn and Douglas. Currently from Kellogg to Douglas Eastborough monitors the eastside of the street and Wichita the westside of the street. Along Douglas from Woodlawn to Norfolk Eastborough monitors the northside of the street and Wichita the southside of the street. The Dual Enforcement Zone would allow officers to write tickets on either side of the street.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. No report
    J. Bogle mentioned the recent passing of Larry Reynolds, The City of Eastborough Architectural Review Consultant. Larry served the city for many years reviewing and approving construction plans as well as providing information to the Council when charged with approving a variance.

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. Mayor Wallace reported he is in the process of reviewing the website and email operations and will report his findings to the council.
  2. Reported the Police RMS (Records Management System) software is in the final stage of implementation.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

No report

EXECUTIVE SESSION

    Council went into Executive Session at 6:40pm for one hour to review salaries and the appointment of the Municipal Judge.
    The Executive Session returned to Open Session at 7:17pm. The following action was taken:
  1. Cohlmia moved that the following staff members receive a 2.5% wage increase for 2018 (Burkemper, Gann, and Kratzer); Moore seconded; motion passed.
  2. Moore moved that the eligible salary increase range for Derrick Vickery upon performance review is 1%-2% for 2018; Hotaling seconded; motion passed.
  3. Moore moved that Chief Cox receive no salary increase for 2018; Hotaling seconded; motion passed
  4. Moore moved to suspend Judge Larry Hollis as City Judge; Cohlmia seconded; motion passed.
  5. Moore moved to accept the resignation of Judge Larry Hollis and open the Bench position for appointment.
  6. Moore moved to give Wade Vickery a 2% wage City Maintenance increase for 2018. Cohlmia seconded; motion passed.

MEETING ADJOURNED 7:20pm---(NEXT REGULAR MEETING, MARCH 27, 2018)