Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, May 22, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
Danny Wallace
Council President:
Stacy Moore
Council:
  • Erin Fulghum
  • Robert Hotaling
  • Alan Joseph
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Jerry Cohlmia, Councilmember; Norman Farha, Treasurer

GUESTS

Gene & Mary Miller, #18 Huntington; Andy Standifer, #4 English

MINUTES

The Council minutes, dated April 24, 2018 were approved as printed.

CLAIMS

S. Moore moved to approve the Claims (Ord. App18-05), as of May 22, 2018 totaling $39,109.85; R. Hotaling seconded the motion; motion approved unanimously. May claims total $77,297.84.

TREASURER'S REPORT

D. Gann reported Revenues for April 2018 total $40,239 as compared with $33,952 for 2017. Expenditures total $75,362 as compared to $79,888 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $271,390 as compared to $217,313 for 2017. Unencumbered Cash and Investments as of 4/30/2018 total $1,513,023.

PUBLIC AGENDA

None

NEW/OLD BUSINESS

  1. Variance Request-
    Andy Standifer, #4 E English, submitted plans to the City's Architectural Consultant to build a detached garage, near the rear property line along the westside of the property. The report indicated Council would need to approve a 5ft.side yard variance in order to approve the project. Following discussion, S. Moore moved to approve the variance contingent upon notifying his neighbor of the pending project.; R. Hotaling seconded the motion; motion approved unanimously. Mr. Standifer was asked, by the Council, to notify City Hall once the neighbor has been made aware of the project.
  2. Architectural Consultant Compensation-
    The Mayor reported he had spoken with Mr. Clark regarding consultant compensation and asked him to respond within the week with information concerning the position. The issue was tabled to the June meeting.

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER'S REPORT- Erin Fulghum

  1. E. Fulghum reported someone will be out to City Hall soon to finish installing the quarter round left by the previous contractor.
  2. Nothing further to report on the bathroom project.

PARKS; TRASH SERVICE; WORKER'S COMPENSATION COMMISSIONER'S REPORT- Alan Joseph

Alan Joseph reported:

  1. The project to replace the trash enclosure at the park is completed.
  2. The City needs to find a way to keep the sludge, from going into the large pond. A. Joseph moved to approve up to $6000 to vacuum silt out of the upper pond; S. Moore seconded the motion; motion approved unanimously. Badger Construction and Reddi Root'r were asked to submit bids for the work.
  3. Steve Frank is researching water sources to replenish the pond.
  4. The mysterious leak in the irrigation system has been repaired
  5. The waterfall at the pond is not functioning.
  6. Repairs have been made to the streetlight at Peach Tree and Hampton. Westar was able to find a clamp to replace the broken one on our pole.
  7. Steve Frank from MKEC will update the Council in June on their findings into resolutions of the issues in the park.
  8. The City purchased a flat bottom boat to be used to make electrical repairs or perform maintenance work on the island in the pond.

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER'S REPORT- Robert Hotaling

Robert Hotaling reported:

  1. The process for transferring the retirement funds is moving forward.
  2. He is in the process of reviewing city ordinances highlighting possible updates. A special focus will be ordinances that include permits and fees. Council will then be presented a prioritized list. At the top of the list is the Ordinance regulating Fireworks.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. J. Cohlmia reported that he along with Mayor Wallace and Steve Frank, MKEC will be meeting with Alex Stephenson and Phil Brothers from South Central Sealing to discuss the street problems along Norfolk and a timeframe for making the repairs.
  2. The other scheduled street work will begin the last week of May and first week of June.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. S. Moore reported he is still working on a strategic outlook plan, a requirement for participation in the Stormwater Program.
  2. S. Moore reported that he spoke with Nate Nusz with Ulterius Technologies regarding long term planning possibilities of citywide wifi. S. Moore will continue to gather information and report to Council at a later date.

POLICE CHIEF'S REPORT-Chief Cox

  1. Chief reviewed his monthly reports and asked for questions.
  2. Chief reported Officer Erwin will be traveling to Arizona to complete his training and pre- certification requirements to become a Certified Drug Recognition Expert.
  3. Chief reported that tasers have been ordered for the department. Officer Welch has completed his recertification requirements to instruct the class.
  4. Chief reported two back-up cameras have been purchased and installed in the 2 police vehicles without cameras.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. J. Bogle reported that an inquiry came into City Hall, thru the website comment line, in regard to the City's policy on the purchase of a property to be used primarily for short term rentals (Airbnb). The Home Business Licensing section, under Ordinance SP12-01 covers that specific issue. The City Attorney will respond to the interested party on behalf of the City.

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. Mayor Wallace reported the technology updates are moving slowly.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. D. Gann reported BKD has been requesting information leading up to the 2018 audit as well as requesting information to prepare the 2019 Draft Budget.
  2. Waste Connection's Annual Clean-up date is Saturday, June 2. A reminder email will be sent out shortly before the event.

ADJOURN

  1. A. Joseph moved to adjourn the meeting; E. Fulghum seconded the motion; motion approved unanimously.

MEETING ADJOURNED ---(NEXT REGULAR MEETING, JUNE 26, 2018)