Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, June 26, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
Danny Wallace
Council President:
Stacy Moore
Council:
  • Erin Fulghum
  • Robert Hotaling
  • Alan Joseph
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Police Chief
Matthew Cox
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Jerry Cohlmia, Councilmember; Norman Farha, Treasurer

GUESTS

Gene & Mary Miller, #18 Huntington; Steve Frank, MKEC; Kellen & Shannon Distefano, #40 Norfolk

MINUTES

The Council minutes, dated May 22, 2018 were approved as printed.

CLAIMS

R. Hotaling moved to approve the Claims (Ord. App18-06), as of June 26, 2018 totaling $83,181.87; E. Fulghum seconded the motion; motion approved unanimously. June claims total $84,772.59.

TREASURER'S REPORT

N. Farha reported Revenues for May 2018 total $41,727 as compared with $29,315 for 2017. Expenditures total $74,073 as compared to $74,803 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $239,043 as compared to $171,826 for 2017. Unencumbered Cash and Investments as of 5/31/2018 total $1,480,677.

PUBLIC AGENDA

None

NEW/OLD BUSINESS

  1. Street Update: Steve Frank, MKEC, reported South Central Sealing had advised him that repair work on Norfolk is scheduled for September 11th and 12th. The area in question will be slurry sealed and rolled to even out the surface. Andale Construction has scheduled the application of the high density mineral bond to the westside streets for August.
  2. Park Evaluation: Steve Frank handed out copies of the City Park Evaluation Report Update and reviewed and answered questions of the findings. Discussion centered around the issues with the waterfall pump and intake as well as the issue of supplemental pond make-up water. The City of Wichita provided an alternate water source during the Kellogg Expansion Project for the purpose of providing additional water to the pond. In 2012 it was discovered that the pump, located in the City of Wichita manhole, was not operating and Eastborough paid Atlas Electric to replace the pump. S. Frank reported that Atlas Electric has provided a quote of $450 to test the operation of the pump and condition of the pond makeup water system. Council agreed to spending the funds in order to better determine the proper solution to the problem. Council also reviewed solutions to a list of miscellaneous repair items. S. Frank announced that Jason Gish would be attending the July meeting to discuss the portion of the report which includes Landscape and Erosion Control Solutions.

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER'S REPORT- Erin Fulghum

  1. E. Fulghum reminded Council of the 4th of July Parade and celebration.

PARKS; TRASH SERVICE; WORKER'S COMPENSATION COMMISSIONER'S REPORT- Alan Joseph

Alan Joseph reported:

  1. The streetlight on Peach Tree has now been repaired.
  2. Atlas Electric reported the light on the island is not working and the power to the island needs to be killed at the breaker box in the park. Atlas quoted $390 to disconnect. Council postponed a decision to a later date.
  3. A. Joseph presented the bids to remove the silt from the north pond and following discussion moved to approve REDDIINDUSTRIES bid of $10,900 for the pond project as well as clean-out the storm drains along Woodlawn, between Douglas and 2nd Street; S. Moore seconded the motion; motion approved unanimously.

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER'S REPORT- Robert Hotaling

Robert Hotaling reported:

  1. The process of transferring the retirement funds from Principal Financial Group to OneAmerica is moving forward.
  2. Ordinances are being reviewed and updates made when needed. The purpose is to aid those charged with enforcement.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER'S REPORT

Jerry Cohlmia:

    No report

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. S. Moore reported the water sampling has been completed to comply with the Kansas Stormwater Program.
  2. S. Moore reported a site survey will be done at City Park and City Hall by representatives of Ulterius Technologies (wifi). Once the fact-finding is complete they hope to make a presentation to Council.

POLICE CHIEF'S REPORT-Chief Cox

  1. Chief reviewed his monthly reports and asked for questions.
  2. Chief reported Officer Erwin has completed the requirements to become a Certified Drug Recognition Expert.
  3. Chief reported citations for the month are up as a result of participating in the state “Click it or Ticket it” Program.

CITY ATTORNEY'S REPORT-Jerry Bogle

    No report

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. D. Gann reported the Budget Workshop is scheduled for Monday, July 9th, at noon. Lunch will be served. By then Sedgwick County will have provided the accountant with the projected numbers to complete the draft budget.
  2. D. Gann handed out copies of the Statement of Indebtedness.
  3. D. Gann reported the Ks. Dept. of Health and Environment Dry Cleaning and Superfund Program requested permission to conduct a Preliminary Groundwater Investigation at 3 locations in Eastborough. The probes will be placed in the right-of-way in the grass. The probes are in an approximately 2inch diameter hole. Following discussion Council decided to defer a decision for 90 days.

    (Following the Council meeting S. Moore spoke with Clay Kniebel (KDHE Representative) and Mike Benjamin (Burns and McDonnell Representative) to discuss further the groundwater investigation. KDHE reiterated their plans to begin the work on Monday, July 2nd. After reviewing the following documents: KDHE Assessment Access Agreement, KDHE information Letter to Council, KDHE information Letter to Residents, KDHE Sample Site Map and receiving assurance from the City Attorney that the Access Agreement protects the City’s interest, S. Moore emailed Councilmembers requesting reconsideration of their decision to postpone approval for 90 days. Al Joseph, Erin Fulghum and Robert Hotaling emailed back their approval to proceed with the project).

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. Mayor reported the email account has now been transferred to the Eastborough 365 Account and will be managed at City Hall.
  2. Mayor announced Council would be going into Executive Session for 1 hour beginning at 7:30pm to discuss a personnel issue.

Council returned to open session at 8:20pm and reported no action was taken.

Meeting adjourned at 8:21pm.

MEETING ADJOURNED ---(NEXT REGULAR MEETING, JULY 24, 2018)