Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, August 28, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
Danny Wallace
Council:
  • Erin Fulghum
  • Robert Hotaling
  • Alan Joseph
  • Jerry Cohlmia
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Deputy Police Chief
Kevin Dorritie
Deputy Police Chief
David Halverson
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

Stacy Moore, Councilmember

GUESTS

Gene & Mary Miller, #18 Huntington; Steve Frank, MKEC; Kellen & Shannon Distefano, #40 Norfolk

MINUTES

CLAIMS

J. Cohlmia moved to approve the Claims (Ord. App18-08), as of August 28, 2018 totaling $220,868.24; R. Hotaling seconded the motion; motion approved unanimously. August claims total $246,629.40. Special payments include: $89,471.25 to Kansas State Treasurer for principal payment on General Obligation Bonds; $5,967.50 to MKEC Engineering Consultants for Park Evaluation Report; $6,422 to BKD for 2017 Audit Services; $12,760 to Reddi Industries, Inc. for contract work; $25,920 to South Central Sealing for street crack sealing project.

TREASURER'S REPORT

N. Farha reported Revenues for July 2018 total $36,831 as compared with $37,523 for 2017. Expenditures total $150,122 as compared to $197,765 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $357,052 as compared to $235,455 for 2017. Unencumbered Cash and Investments as of 7/31/2018 total $1,608,685.

PUBLIC AGENDA

Marly Tauke and her daughter, #14 Lakeside, asked for Council’s permission to install a lending library in the park. They presented a poster illustrating the types of structed used to store the books. The purpose of the project is to encourage young readers as well as sharing books with the public. Organizations promoting such projects register the locations and make this information available to the public. Mrs Tauke agreed to purchase the structure and cover the cost of installation. Following discussion, the Mayor thanked Mrs. Tauke for her presentation and assured her that Council would discuss the issue further before making a decision.

NEW/OLD BUSINESS

  1. Compliance Officer Report: Wade Vickery reported: No report this month. Vickery was advised by Council to contact the resident at #14 St. James concerning the tree that appears to be dead in the front yard. Vickery agreed to follow-up. Council requested an update on the progress at #20 Peach Tree. Vickery reported the structure was scheduled for demolition as a result of the fire, but the surrounding property needs to be addressed.

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER'S REPORT- Erin Fulghum

  1. No report.

PARKS; TRASH SERVICE; WORKER'S COMPENSATION COMMISSIONER'S REPORT- Alan Joseph

Alan Joseph reported:

  1. Steve Frank and Wichita Pump are still exploring the problem of “make-up water” to the pond.

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER'S REPORT- Robert Hotaling

Robert Hotaling reported:

  1. The Retirement Funds transfer process has begun between Principal and One America. An employee meeting with Heather Haines, IMA Wealth, is scheduled for 5:00pm on September 5th.
  2. In order to improve the annual bidding process, a Request for Proposal Plan is in the works.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER'S REPORT

Jerry Cohlmia:

    J. Cohlmia reviewed Steve Frank’s street report sent via email August 27th:
    • SCS and Andale Construction should complete their street work during the same time frame in September. Andale will be applying a high density seal to the streets west of Woodlawn.
    • Per the November 7, 2017 letter from SCS to MKEC and the Eastborough City Council SCS is committed to making the necessary repairs to Norfolk and Stratford to eliminate or significantly reduce the washboard effect these streets are exhibiting at the crown of the road. The plan was for SCS to complete this work in August or September of this summer (2018). The work is scheduled for September 17th, 18th, 19th. The work on Stratford will proceed as scheduled. But Norfolk will be postponed until next summer (2019). The City of Wichita waterline replacement project will not complete their work along Norfolk until November.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. S. Moore reported Mayor Longwell, City of Wichita, has agreed to look into a way to provide “make-up water” for the pond at a reduced rate.
  2. Reddi Industries reported that in the process of cleaning out storm sewers along Woodlawn they discovered major problems needing to be addressed. MKEC will solicit bids from contractors that specialize in that area.

POLICE CHIEF'S REPORT-Acting Deputy Chief Kevin Dorritie

  1. Deputy Chief asked for questions or comments concerning the monthly report.
  2. Deputy Chief requested postponing a vote on Ordinance G18-01 until September to allow for more time to discuss the DUI portion of the ordinance.
  3. Deputy Chief introduced new hire, Officer Michael Ruebke, to the council.
  4. Deputy Chief reported the department is experiencing an increase in the caseload.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. J. Bogle advised Council to give further consideration to the request to place a lending library in City Park. His recommendation would be to draft basic guidelines to be followed. Included in those guidelines would be the size and appearance of the structure as well as restrictions as to where the structure can be placed. J. Bogle also ask council to consider including such requests in Ordinance SP12-01, under Business Licensing, as a non-profit Business.
  2. Draft Ordinance G18-03-Providing for the Regulation of Portable Storage Containers and Providing Penalties for the Violation Thereof
    Council reviewed the draft ordinance focusing on 3 areas: (a) time frame; (b) container size restrictions; (c) permitting process fees and penalties. The ordinance will be revised to reflect the agreed upon changes and ready for review at the September Council Meeting. Regulating dumpsters will not be included in the above ordinance.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

No report.

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. Mayor Wallace read a letter he received from the Boy Scouts of America commending Deputy Chief Kevin Dorritie for his outstanding leadership as the coordinator of this year’s Awearness Camp held at McConnell Air Base.
  2. Mayor Wallace reported receiving three proposals for website development ranging in cost from $4600-$5000. Mayor Wallace requested approval of $5000 to rebuild the website. J. Cohlmia moved to approve WAMPUM Designwork’s proposal of $5000 to redesign the website; A. Joseph seconded the motion; motion passed unanimously.
  3. Mayor Wallace asked the Acting Deputy Chiefs to present their vision for the Police Department.
    1. Maintain a good relationship with WPD.
    2. Two chief system will allow for 6 patrol officers to handle the increased call volume.
    3. Applied for and received a federal grant from the Dept. of Justice to replace vests for the officers. Received a check from a gas pipeline group to purchase equipment for the dept.
    4. Council Liaison will be appointed to oversee the checks and balances with the council.
    5. Developing a plan to cover the schedules
    6. Reviewed 30 resumes before hiring Michael Ruebke.
    7. Department Goals include: (1) develop operational proactive readiness; (2) upgrade Policies & Procedures; (3) review operational flow; (4) review compliance procedures; (5) prepare long range plans for 3 & 5 years; (6) maintain core of employees;
  4. Council went into Executive Session at 7:00pm to discuss personnel issues. Council returned to open session at 7:17pm. The following actions were taken:
    (a) R. Hotaling moved to approve the revised Separation of Employment Agreement and General Release for Matthew Cox approved by council; A. Joseph seconded; motion passed.
    (b) A. Joseph moved to approve a wage per hour increase to $33.65/hour for officers Kevin Dorritie and David Halverson. Both will be eligible for overtime pay and will be prorated to the effective date of July 10, 2018. J. Cohlmia seconded the motion; motion passed.

Meeting adjourned

MEETING ADJOURNED ---(NEXT REGULAR MEETING, SEPTEMBER 25, 2018)