Welcome to the City of Eastborough

Mayor: Danny Wallace
Chief of Police: Matthew M. Cox
Photo of sign at entrance to City of Eastborough

MINUTES OF THE PROCEEDINGS
Tuesday, September 25, 2018
5:30 pm


These minutes are preliminary and have not been approved by the City Council. They may contain errors.
Official minutes will be posted following the next City Council meeting.

PRESENT

Mayor:
Danny Wallace
Council President
Stacy Moore
Council:
  • Erin Fulghum
  • Robert Hotaling
  • Alan Joseph
  • Jerry Cohlmia
Treasurer
Norman Farha
City Attorney
Jerry Bogle
City Clerk
Debra Gann
Asst. City Clerk
Barbara Kratzer
Deputy Police Chief
Kevin Dorritie
Deputy Police Chief
David Halverson
Compliance Officer
Wade Vickery

Regular Council Meeting

ABSENT:

None

GUESTS

Gene & Mary Miller, #18 Huntington; Larry & Katie Mitnaul, #20 Lakeside Blvd.; Robert Hanson, “Prairie Fire Marathon”; Jeremy Monk, “Race for the Cure”;

MINUTES

J. Cohlmia moved to approve the Council minutes, dated August 28, 2018; S. Moore seconded the motion; minutes approved as printed.

CLAIMS

E. Fulghum moved to approve the Claims (Ord. App18-09), as of September 25, 2018 totaling $122,438.53. S. Moore seconded the motion; motion approved unanimously. September claims total $128,804.27. Special payments include: $33,323.50 to Andale Construction, Inc. (westside street project); $500 to Kammerer Auto Body (deductible-insurance claim); $5,000 WAMPUM, LLC (website design payment); $2,672.50 Young, Bogle, McCausland, Wells (legal services-Cox severance).

TREASURER'S REPORT

N. Farha reported Revenues for August 2018 total $38,080 as compared with $32,615 for 2017. Expenditures total $245,561 as compared to $194,080 for 2017. 2018 Year-to-Date Revenues exceed Expenditures by $159,571 as compared to $73,987 for 2017. Unencumbered Cash and Investments as of 8/31/2018 total $1,401,204.

PUBLIC AGENDA

  1. “Race for the Cure” Jeremy Monk expressed his appreciation to the Council and residents of Eastborough for allowing the race to once again be held on the streets of Eastborough. The streets will be closed to through traffic beginning at 6:00am on Saturday, September 29th. The 5k will begin at 8:00am followed by the 1mile fun run at 10:30. If residents need to make special arrangements, they may do so by contacting the Eastborough Police Department.
  2. “Prairie Fire Marathon- Bob Hanson handed out maps showing the 2018 Full Marathon Course, a portion of which is in the City of Eastborough. The 9th marathon will be held on Sunday, October 14th. Fifty states will be represented along with 13 foreign countries. Postcards will be sent to residents along the course. A portion of the course will be designated the “Blue Mile” to honor fallen soldiers.
  3. Variance Request-#20 Lakeside (Larry & Katie Mitnaul)-Chris Clark submitted his Architectural Consultant Report on the proposed dwelling addition to Council for review. He conditionally approved the proposed project, subject to Council approving the 9’sideyard setback. The report indicates the project complies with all other regulations of Eastborough’s Zoning Ordinance. L. Mitnaul responded to questions from the Council concerning the project before requesting Council approval of the 9’ sideyard setback. A. Joseph moved to approve the variance request as stated by the Architectural consultant; J. Cohlmia seconded the motion; motion approved unanimously.

NEW/OLD BUSINESS

  1. Compliance Officer Report: W. Vickery handed out copies of his monthly Contact Sheet and asked for questions or comments.
  2. Appointments: Mayor Wallace announced the appointment of David Halverson and Kevin Dorritie to the positions of Deputy Police Chief and requested Council approval. S. Moore moved to approve the above appointments; A. Joseph seconded the motion; motion approved unanimously. Debra Gann, City Clerk, administered the Oath of Office to Deputy Chief Halverson and Deputy Chief Dorritie. A. Joseph moved to approve Stacy Moore to serve as Police Commissioner; J.Cohlmia seconded the motion; motion approved. (4 in favor & 1 abstained (S. Moore). S. Moore recommended Council include the duties of Police Commissioner under those of the Council President.
  3. Draft Ordinance G18-03 (Regulating storage containers)-Discussion tabled to the October meeting.

BUSINESS LICENSES; CITY HALL MAINTENANCE; COMMUNITY EVENTS; MEMORIAL GIFTS; NEWSLETTER & WEBSITE COMMISSIONER'S REPORT- Erin Fulghum

  1. E. Fulghum reported the invitations to the Fall Festival & National Crime Prevention Night have been sent to residents. The event will be held on Tuesday, October 9th from 5:30-7:30pm at Eastborough City Park. The event includes activities for the kids, K-9 demonstration and Uno Mas, a gourmet food truck, on site for those wishing to purchase dinner.
  2. Mayor Wallace asked Erin if she would be willing to explore the issue of free lending libraries further and lead the discussion at the October meeting.

PARKS; TRASH SERVICE; WORKER'S COMPENSATION COMMISSIONER'S REPORT- Alan Joseph

Alan Joseph reported:

  1. He plans to meet with Jerod from Tree Top Nursery to go over the mechanics of the pump located in the vault. The purpose of the vault is to provide a water source to the pond when levels go down. Floats in the water trigger the power source which activates the vault pump when additional water is needed. Discussion will also include the north pump.
  2. Steve Frank, MKEC, in his monthly report discussed a possible solution for draining the pond without incurring a large expense. Ryan McCullough, McCullough Excavation, on a recent visit to the pond agreed to investigate the south pond outfall structure. He reported finding a 12” pipe, capped with a PCV cap, extending through the concrete wall. S. Frank asked his thoughts on opening this pipe to drain the pond. R. McCullough thought it best to core drill a hole through the cap and allow the pond to be drained. It would require some supervision to make sure the hole did not become clogged up. S. Frank recommended this process for draining the pond.
  3. A search is on to find someone to repaint the inside of the lettering on the entrance signs.

FISCAL OVERSIGHT; CO-ORDINANCE MGMT.; RETIREMENT PLAN COMMISSIONER'S REPORT- Robert Hotaling

Robert Hotaling reported:

  1. The transfer of retirement funds from Principal to OneAmerica is complete and the new system up and running.
  2. D. Gann reviewed with Council her report on two areas:
    1. A potential statutory budget violation in the Employee Benefit Fund. After consultation with the auditor her recommendation would be to transfer funds in the General Fund, earmarked for the CIP Fund, to the Employee Benefit Fund. Following discussion, R. Hotaling suggested postponing a motion for 30 days to allow Councilmembers time to review the material provided.
    2. The draft proposal of the 2019 Operating Budget was included for review and discussion at the October meeting.

FIRE PROTECTION; HEALTH INSURANCE AND HRA; STREET MAINTENANCE; UTILITIES COMMISSIONER'S REPORT

Jerry Cohlmia:

  1. Reported the westside streets look good following the application of the high-density seal by Andale Construction.
  2. In a letter to the Council last fall, SCS agreed to resurface Stratford, north of Huntington, and a portion of Norfolk, between Stratford and Woodlawn. The Stratford portion has been completed but the Norfolk portion was rescheduled for next spring because the waterline replacement project on Norfolk is not completed.

COUNCIL PRESIDENT; FINANCE; BUDGET AND ACCOUNTING; MEMORIAL GIFTS COMMITTEE; ZONING, ARCHITECTURAL REVIEW; CO-ORDINANCE MANAGEMENT COMMISSIONER'S REPORT- Stacy Moore

  1. Steve Frank, MKEC, submitted a report to Council on (a) “Inlet Repairs” along Woodlawn and (B) “Pond Outfall Structure”. McCullough Excavation, Inc. submitted a bid to repair both Inlets. Mayer Specialty Services submitted a bid to repair the north inlet on the westside of Woodlawn. Following discussion, S. Moore moved to approve Mayer Specialty’s bid of $5,360 to repair the north inlet.; A. Joseph seconded the motion; motion passed unanimously.
  2. A meeting with Pete Meitzner, Wichita City Commissioner, will be scheduled to discuss options and cost of refilling the pond.

POLICE CHIEF'S REPORT-Acting Deputy Chief Kevin Dorritie

  1. Deputy Chief Dorritie asked for questions or comments concerning the September monthly report and STATS.

CITY ATTORNEY'S REPORT-Jerry Bogle

  1. Draft Ordinance G18-03-Providing for the Regulation of Portable Storage Containers and Providing Penalties for the Violation Thereof-Council did not receive a copy of the undated ordinance for review prior to the meeting. A vote was tabled to the October meeting.

CITY CLERK/ASSISTANT CITY CLERKS-Debra Gann; Barbara Kratzer

  1. Waste Connection will increase Residential Rates 2% effective November 1, 2018 as stated in their contract with the city. Between January 2015 and November2018 the Residential Rate has increased 38cents; 2nd Cart increase 18cents; Residential Recycle increase by11cents.
  2. The renewal date for the Health Insurance is December 1, 2018 and the renewal date for the Insurance Package is November 1, 2018. Information is being gathered and meetings will be scheduled prior to presentation at the October council meeting.

LEGAL & MUNICIPAL COURT LIAISON; COMMUNITY AFFAIRS; TECHNOLOGY REPORT-Danny Wallace

  1. Wampum, LLC. Will be making a website presentation at the October meeting and plan to launch the website in November.

J. Cohlmia moved to adjourn the meeting; E. Fulghum seconded the motion; motion passed

MEETING ADJOURNED ---(NEXT REGULAR MEETING, OCTOBER 23, 2018)